UNDP GEF Jobs - 59904- Programme Assistant (GEF) (For Lao National only)

Programme Assistant (GEF) (For Lao National only)

Publié pour le compte de

UNDP GEF

Lieu :

Vientiane, Laos

Type de contrat :

Service Contract

Date de commencement :

01-Nov-2015

Date limite de candidature :

25-Sep-15 (Minuit New York, États-Unis)

Niveau du poste :

SB-3

Durée du contrat initial

one year (Renewable)

Langues requises :

Anglais

Durée prévue de la mission :

one year(Renewable)

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

The Global Environment Facility (GEF) Small Grants Programme (SGP) in Lao PDR is seeking a Lao citizen as Programme Assistant under the supervision of the SGP National Coordinator (NC). The Programme Assistant will be responsible for effective day-to-day substantive, administrative and financial support to the national SGP team and the National Steering Committee (NSC) to ensure the smooth operation and management of the GEF SGP, timely and efficient transfer of funds to SGP grantees, response to queries from grantees and stakeholders, closely monitoring the achievement of the national SGP delivery and co-financing targets; and support the development of reports and updating relevant databases.

Devoirs et responsabilités

1.Support to Programme implementation

Contribute to day-to-day support to programme/project implementation and ensuring conformity to expected results, outputs, objectives and work-plans;

Assist the NC in prescreening project concepts and project proposals, and evaluate the financial part of the project proposals;
Assist the NC in development and amendment of application forms and other management tools, requirements of the programme and other SGP documents
Advise potential grantees on technical project preparation issues, and Report to NC and NSC on project development activities, as required;
Provide day-to-day support to new and already approved projects and the grantees, as required;
Assist the NC in project implementation and monitoring, including participation in field visits;
Organize SGP advocacy events, workshops, round-tables, missions for NC and other SGP events;
Maintain working-level contacts with NGOs, governmental institutions, donors, other SGP stakeholders, and participate at events for SGP information dissemination purposes;
Draft progress reports and other reporting material to the CPMT, UNOPS and UNDP CO, and assist NC in preparation of semi-annual and bi-annual progress reports;
Draft articles, publications, speeches, letters, memos and other documents on behalf of NC, and respond to queries on SGP programme matter;
Create and maintain SGP project database and SGP stakeholders database;
Maintain and update the SGP website, SGP Global database and UNDP CO website with SGP information;
Support and assist NC as and when needed

2. Financial Management

Review and process payment requests from grantees and vendors through obtaining necessary clearances and authorizations and ensuring payments are effected promptly;
Maintain financial integrity of the programme within UNDP CO and externally, implement and monitor accounting system and databases of SGP country operational budget;
Prepare and maintain the grant disbursement table and calendar;
Review financial reports submitted by grantees and advise the NC as required;
Draft administrative budget proposals;
Enter, extract, transfer data from ATLAS and SGP database and produce reports as required;Provide other financial reports as required.

3. Administrative Functions

Procure office equipment and furniture (including communication and audio equipment, supplies etc.).
Manage and organize everyday office work.
Establish a proper filing system and maintain files and documentation in good order;
Draft routine correspondence and communications;
Prepare background information and documentation, update data relevant to the programme areas and compile background material for the NC and NSC;
Ensure flow of information and dissemination of materials with all concerned;
Follow up of travel arrangements and DSA payments for the NC and NSC members.
Maintain personnel files, performance evaluation reports, leave records, and other pertinent personnel/consultant records.
Ensure all reporting and/or submission deadlines from HQs are met;Provide logistical and other support to the local SGP team and visiting missions, as required.

4. Knowledge Management

Actively support the SGP and the NSC teams in their efforts towards knowledge management and knowledge networking.

Compétences

Good communications and interpersonal skills essential;
Excellent drafting and analytical skills required.
Good knowledge of budget control and financial management.
Willingness and ability to learn through ‘on the job training’
Excellent documentation and filing skills
Systematic approach and ability to convert existing guidelines into local user manuals

Qualifications et expériences requises

Education: First University degree, preferably in Business Administration or an environmental science field.
Experience: At least 3-5 years of relevant experience in office management, including financial reporting