Emplois au PNUD - 61661- Cash Transfers Administrator

Cash Transfers Administrator

Lieu :

Minsk, BELARUS

Type de contrat :

Service Contract

Date de commencement :

01-Dec-2015

Date limite de candidature :

23-Nov-15 (Minuit New York, États-Unis)

Niveau du poste :

SB-3

Durée du contrat initial

The initial assignment is for six months subject to further extension.

Langues requises :

Anglais Russe

Durée prévue de la mission :

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

To apply for the vacancy kindly upload your CV or a filled in UNDP PERSONAL HISTORY FORM ;
This is a local position, therefore only citizens of the Republic of Belarus, Common Economic Space and others legally authorized to work in the country are eligible to apply;
The information about the Service Contract modality can be found at: TYPES OF UNDP CONTRACTS AND THEIR CONDITIONS, OFFERED BY THE UNDP OFFICE IN BELARUS

United Nations Development Programme (UNDP) in Belarus is supporting national economic effort through the programmes of Economic and Regional Development portfolio. Economic portfolio projects are designed to enhance the economy of Belarus and improve business environment in the country.

Some of the projects contain extensive grants (initiatives) component as a part of their activities. Grants are distributed according to UNDP modalities on competitive basis and include state entities and NGOs as recipients. Primarily grants are processed by project staff and submitted to UNDP Belarus Country Office for further verification.

Cash Transfers Administrator will be placed at UNDP CO and under the direct supervision of UNDP Programme Officer, he/she will provide services on collection of documents, related to grants, their verification and monitoring of funds distribution.

Devoirs et responsabilités

Provides full-cycle support to grants/NEX advances distribution, processing of reports and finalization of grant activities in line with UNDP rules and procedures;
Ensures the use of correct grant/NEX advance contract templates, verifies them against UNDP rules and procedures, monitors the changes in respective policies/procedures/templates and timely informs the project thereof;
Receives from project personnel a full package of documents, required for financing the initiative;
Verifies the completeness of the documents according to the check list. In case the documents package is not full, contacts project personnel and makes respective inquires;
Reviews the Work Plan and Budget of each initiative and verifies them against the Project Document, Contest Chart and other related guidelines;
Verifies the budget figures are correct and appropriate exchange rates are applied;
Monitors the signing of the Contract, Work Plan and Budget by all parties involved; ensures all cash transfer approvals are received;
Manages grants/NEX advances, verifies data correctness in Atlas;
Ensures timely cash transfers to the selected initiatives;
Monitors deadlines for submission of the grant/NEX advance reports and informs projects thereof;
Reviews the reporting documents for each initiative, ensures their completeness. Verifies the documents against the signed Work Plans and Budgets. Manages the changes/reallocations/amendment in line with UNDP rules and procedures;
Ensures completeness of all assets transfer processes and procedures;
Ensures timely contract extensions where necessary;
Manages project files and archives with all initiatives of the portfolio;
Consults project personnel and funds recipients on related UNDP rules and procedures, provides a brief overview of the national legislation related to grants/NEX advance distribution;
Participates in trainings for project personnel and funds’ recipients;
Assists in resolving issues, related to grants/NEX advances disbursements;
Participates in development of Guidelines and other programme documents related to grants/NEX advances distribution;
Provides grans/NEX advance reports to the CO and headquarters staff;
Performs any other duties within the scope of responsibilities as requested by the supervisor.

Compétences

Job knowledge and technical expertise: excellent financial and budgeting skills; ability to manage data;
Delivery: initiative-taking and self-development skills; ability to work effectively under pressure and meet deadlines in a fast-paced environment;
Communication: ability to listen, adapt and transform clearly and precisely; acting as a team-member, facilitating teamwork.

Qualifications et expériences requises

University degree in economics, law, finance, administration or management or any other related area;
At least 2 years of relevant experience in accounting;
Experience in grants/cash advances administration is an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.), spreadsheet and database packages, experience in handling of web based management systems;
Working knowledge of UNDP rules and regulations is a strong asset;
Fluency in written and spoken English and Russian.