Historique
Office of Resident Coordinator‘s (RC) in Bamako (Mali) recruit the Resident Coordinator Assistant Officer.
Devoirs et responsabilités
Within limits of delegated authority, Resident Coordinator Assistant Officer will be responsible for performing the following duties:
Coordination, Facilitation and planning:
- Prepare and organize the Resident Coordinator‘s (RC) meetings, prepare minutes and monitor follow-up actions as appropriate;
- Prepare and organise the background note, Talking points and other required substantive materials for the RC mission inside and outside the mission area;
- Keep the RC informed about all matters requiring her personal attention;
- Supports the Resident Coordinator Office (RCO) to ensure effective support in preparation and implementation of the RC work plan, budget and reporting activities for the RCO and UNCT;
- Assists in coordinating, documenting discussion and implementations of the outcomes/decisions of meetings, workshops, retreats, missions;
- Follow up on the progress of the RC activities /issues, commitments made and coordination of submission of reports to RCO;
- Ensure facilitation of knowledge sharing and management within the country team and with external partners focusing on achievement of results;
- Maintain contacts with key partners including donors, Government and CSO’s.
Administration and Management:
- Bring to the attention of the RC all administrative matters requiring the RC’s personal attention and immediate action,
- Provide administrative support to RCO and UNCT activities;
- Coordinate all administrative/budget issues pertaining to the Front Office and the Pillar;
- Establish coordinated workflow of information exchange from different agencies, within UNDP and RCO office.
Compétences
Professionalism:
- Shows pride in work and in achievement; demonstrates professional competence and mastery of subject matter;
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Is motivating by professional rather than personal concerns; Shows persistence when faces with difficult problems or challenges; Remains calm in stressful situation; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
- Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication;
- Tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and organizing:
- Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required;
- Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning;
- Monitors and adjusts plans and actions as necessary;
- Uses time efficiently.
Qualifications et expériences requises
Education:
- Advanced university degree (Master’s degree or equivalent) in business administration, economics, public administration or related fields;
- A first-level university degree with a relevant combination of academic qualifications and additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience:
- A minimum of five years of progressively responsible experience in coordination, administration, or related area of which should have been gained in the international organisation as required;
- Previous experience working in the office of a Resident Coordinator, front office and in peacekeeping missions would be an added value.
Languages:
- English and French are the working languages of UN Secretariat;
- For the position advertised, fluency in oral and written English and French is required.