Emplois au PNUD - 73673- Expert for Development of Government-wide Performa

Expert for Development of Government-wide Performance Tracking and Monitoring System

Lieu :

Home based consultancy with 2 missions to Georgia, GEORGIE

Type de contrat :

Individual Contract

Date de commencement :

Date limite de candidature :

08-Aug-17 (Minuit New York, États-Unis)

Niveau du poste :

International Consultant

Durée du contrat initial

Langues requises :

Anglais

Durée prévue de la mission :

Up to 35 days during September - November 2017

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

Over the last decade, Georgia has managed to achieve major improvements in the areas such as the fight against corruption, introduction of citizen-oriented, accessible public services and e-governance, gradually shaping a modern, unified, independent and career-based civil service.

In 2014, the Government of Georgia (GoG) has adopted a civil service reform concept which led to the passing of the Law on Civil Service that will come into force from 1st July, 2017. A broader Public Administration Reform Roadmap (PAR Roadmap) and accompanying Action Plan have also been operational since May 2015. The PAR Roadmap states the six major policy areas for action: policy development and cooperation, human resource management, accountability, service delivery, public finance management, and local self-government.

The PAR Roadmap seeks to complement and incorporate other relevant guiding strategies, including Georgia 2020, the Basic Data and Directions of Georgia (BDD), the Civil Service Reform Concept and the Policy Planning System Reform Strategy 2015-17. The PAR Roadmap also plays a major role in supporting Georgia’s association with the European Union (EU) and is in line with UNDP Georgia’s Sustainable Development Goals 2016-2030, both of which are priorities for the GoG.

Through its Governance Reform Fund (GRF), in the past decade, UNDP has offered consistent support to GoG to reform public administration. The GRF has assisted the GoG in series of initiatives for tackling corruption and building the capacity of the public sector. The flexibility of its funding mechanisms and ability to respond rapidly to urgent needs is what made GRF an indispensable and reliable partner for GoG. GRF Interventions are focused on addressing emergent public sector strategic reform needs on a rolling basis using two well-tested on-demand mechanisms: 1) the Capacity Development Fund (CDF) and 2) On-Demand Expert/Consultancy Services (ODS).

Recently, UNDP has rolled out new, multi-year initiative under GRF ”Support to Public Administration Reforms in Georgia through the Governance Reform Fund,” which will address a complementary but distinct set of specific, predetermined needs in three crucial areas - Policy development and Cooperation; Civil Service and Human Resource Management and Service Delivery within the PAR Reform Roadmap. The initiative intends to sustain, support and build key institutions and processes required for advancing the Public Administration Reform through offering consultancy, capacity building, technical assistance, etc.

The Government of Georgia is committed to improve policy planning system, strengthen the link between policy planning and budgeting and build strong mechanisms for monitoring and evaluation. With this aim the Administration of the Government (AoG) adopted Policy Planning System Reform Strategy 2015-2017 (Policy Strategy) in 2015. The Policy Strategy describes an overall policy planning system in Georgia, basic principles of monitoring and result-based evaluation as well as provides roles and responsibilities of AoG, key ministries and their policy planning units.

To operationalize basic monitoring and evaluation principles outlined in the Policy Strategy, the AoG has prepared Common Monitoring, Reporting and Evaluation (M&E) Framework and Methodology. The M&E framework document outlines the key concepts, content and procedures of the common monitoring, reporting and evaluation system to be applied to five basic strategic documents - National Development Strategy, Government programme, sectoral/cross-sectoral strategies and their action plans, Basic Data Directions and Government Annual Action Plan, etc.

Despite the steps made by the AoG to enhance the existing M&E framework and to increase awareness among the government institutions, there is a variety of significant challenges on a way to effective result-based M&E system. Lack of common understanding of M&E principles and approached to be applied by the government institutions involved in policy planning and implementation is the first and foremost challenge. The demand for the operational monitoring system has been clearly indicated by the Government through the new strategic framework; however, the low level of ownership and lack of shared vision on the existing tools/approaches still constitutes a significant constraint for development of effective monitoring system.

Furthermore, insufficient experience and capacities among government agencies in setting priorities and determining desired result-oriented outcomes further hamper the process of building and using M&E practices. The level of methodological coherence while assessing performance against basic strategic documents, among them Association Agreement, Sustainable Development Goals, Open Government Parenthesis Action Plan, etc. shall be also increased through alignment of policy planning and basic monitoring practices (performance tracking, reporting and monitoring) in line with the approved guidelines.

On a later stage an additional practical guidance shall be provided to the government agencies on the use of evaluation and its role in national development and evidence-based decision making. In particular, a link between on the one hand monitoring and evaluation findings, and on the other, improvement in policy formulation, planning and budgeting shall become an integral part of government functions and management decisions.

Given the aforementioned, the project aims to support AoG in establishing a sound monitoring framework and contribute to increasing capacities of the government agencies in effective implementation of policy planning and basic performance tracking practices. In order to carry out the above tasks effectively, the AoG is seeking for an international consultant to provide vital expertise in the field.

Devoirs et responsabilités

The primary goal of the technical assistance is to provide recommendation to the Administration of the Government (AoG) on improvement of existing monitoring framework and increase capacities of the selected government agencies in effective implementation of policy planning and basic monitoring practices. Additional recommendations shall be provided for enhancing existing monitoring electronic tools, development of evaluation mechanism and their possible alignment through development of holistic government-wide electronic M&E system.

The scope of the work will be fully in line with the ongoing and planned activities conducted by the AoG in line with the existing monitoring framework and PAR Roadmap adopted by the Government. The international expert will have close working relations with the representatives of AoG and selected government agencies during the project implementation phase with the aim to make sure that the overall vision and priorities of GoG are taken into consideration.

Duties and Responsibilities:

Under the direct supervision of the Public Administration Reform Project Manager and close cooperation with relevant staff of AoG and selected government agencies, the international expert is expected to assume the following tasks and responsibilities:

Carry out a desk review of the existing institutional, legislative, policy and methodological framework of policy design, performance tracking, reporting and monitoring practices;
Conduct interviews with policy planning/implementing units of ministries and other relevant stakeholders;
Conduct a comprehensive scoping exercise to identify the AoG needs and constraints for instituting a unified performance tracking and monitoring system;
Based on needs identified during the scoping exercise, analyze relevant international practices and identify the best suited for tracking and monitoring of the whole-of-government level programs (specifically in the contexts where the EU Association and with SDGs are set as the key points of reference for gauging impact);
Propose a comprehensive Performance Tracking and Monitoring system/model(s) (indicator setting, data collection, processing, analysis and visualization procedures, required inputs, planned outputs, indicators of progress, as well as a business processes underpinning them);
Develop specific recommendations on improvement of existing guiding framework.

Deliverables:

The expert is expected to provide the following deliverables:

Desk review of existing institutional, legislative, policy and methodological framework of policy design, performance tracking, reporting and monitoring practices (September 2017);
Workshop with the key stakeholders to identify key challenges and needs (September 2017);
Scoping Report, based on results of the desk review and on structured interviews with the key stakeholders, containing recommendations on a scope of the Performance Tracking and Monitoring System, as well as criteria for identifying and narrowing down the field of research for the best international practices (September 2017);
Review of the best relevant international practices, identifying key principles and building blocks of the Performance Tracking and Monitoring Systems (September 2017);
Recommendations on functional architecture of the electronic government-wide performance tracking and monitoring system (October 2017);
Policy workshop including the relevant AoG and line ministry officials to identify the model(s) most suited for identified needs (October 2017);
Final report detailing methodological guidelines for performance tracking, reporting, monitoring and their integration with results evaluation practices (October 2017);
Presentation with participation of high level officials to outline possible model(s) of performance tracking and monitoring system and related recommendations (October 2017);
Final mission report detailing work conducted during the consultancy including major findings (November 2017).

Compétences

Corporate competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Understanding of the mandate and the role of UNDP would be an asset;
Promotes the vision, mission and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Functional competencies:

Possesses knowledge and understanding of public administration system;
Strong and proven research and analytical skills;
Proven ability to deliver quality output working under tight deadlines;
Proven ability to coordinate with others and to work as part of a team;
Excellent communication, interpersonal and presentation skills;
Ability to work independently and under pressure.

Leadership and Self-Management skills:

Builds strong relationships with the working group and with the project partners; focuses on impact and results for the project partners and responds positively to feedback;
Cooperates with working group effectively and demonstrates strong conflict resolution skills;
Consistently approaches work with energy, positivity and a constructive attitude;
Demonstrates strong influencing and facilitation skills;
Remains calm, in control and good humored under pressure;
Demonstrates openness to change, new ideas and ability to manage ambiguity;
Demonstrates strong oral and written communication skills;
Demonstrates ability to transfer knowledge and competencies;
Is able to work independently and hurdle competing priorities.

Qualifications et expériences requises

Education:

Master’s degree in social sciences or other relevant fields (minimum requirement: 5 points).

Experience:

At least five years of policy analysis experience (minimum requirement: 5 year - 10 points; more than 5 years – 15 points);
At least four years of actual involvement in meta-evaluations that led to policy advice on establishing/reforming M&E systems; experience in working with the public-sector organization will be an asset (minimum requirement: 4 years - 10 points; more than 4 years – additional 5 points);
At least five years of working experience with government agencies and/or international organizations (minimum requirement: 5 years - 10 points);
Experience in integrating policy recommendations into computerized/online systems would be an asset;
Experience of working in foreign countries would be an asset.

Language requirements:

Excellent English language skills (both written and oral).

Evaluation:

Individual consultants will be evaluated based on the cumulative analysis method, against combination of technical and financial criteria. Maximum obtainable score is 100, out of which the total score for technical criteria equals to 70 and for financial criteria – to 30. Offerors that do not meet Minimum Qualification Criteria will be automatically rejected, while the rest will form up the long list. The offerors who obtain minimum 35 points as a result of the desk review will be invited for the interview. Offerors who pass 70% threshold, i.e. obtain minimum 14 points, as a result of the interview will be requested the financial proposal.

Financial Proposal:

The financial proposal shall specify a total lump sum amount. Payments are based upon output, i.e. upon delivery of the services specified in the ToR. The financial proposal will include a breakdown of this lump sum amount. Maximum 30 points will be assigned to the lowest price offer. All other price offers will be scored using the formula (inverse proportion): Financial score X = 30* the lowest price offer/suggested price offer. All envisaged travel costs must be included in the financial proposal as well. Technical criteria and financial proposals are summed up and the offeror obtaining maximum points out of maximum obtainable 100 points is selected for the position.

Payment Modality:

Desk review of existing institutional, legislative, policy and methodological framework of policy design, performance tracking, reporting and monitoring practices (September 2017); Workshop with the key stakeholders to identify key challenges and needs (September 2017); Scoping Report, based on results of the desk review and on structured interviews with the key stakeholders, containing recommendations on a scope of the Performance Tracking and Monitoring System, as well as criteria for identifying and narrowing down the field of research for the best international practices (September 2017); Review of the best relevant international practices, identifying key principles and building blocks of the Performance Tracking and Monitoring Systems (September 2017): 60% of the total fee;
Recommendations on functional architecture of the electronic government-wide performance tracking and monitoring system (October 2017); Policy workshop including the relevant AoG and line ministry officials to identify the model(s) most suited for identified needs (October 2017); Final report detailing methodological guidelines for performance tracking, reporting, monitoring and their integration with results evaluation practices (October 2017); Presentation with participation of high level officials to outline possible model(s) of performance tracking and monitoring system and related recommendations (October 2017): 30% of the total fee;
Final mission report detailing work conducted during the consultancy including major findings (November 2017): 10% of the total fee.

Management Arrangements:

This short-term consultancy envisages up to 35 days during September 2017 - November 2017, with up to two missions (12 working days) in Tbilisi, Georgia .The expert’s work will be directly supervised by the PAR Project Manager under the overall supervision of the Democratic Governance Team Leader in close coordination with UNDP’s GRF Project. The service provider will be directly responsible to, reporting to, seeking approval from, and obtaining certificate of acceptance of outputs from the above-mentioned persons. In addition, the respective GRF team will be responsible to share relevant documents, contact details and other necessary information with the service provider.