“This is a Re-advertisement of VA UN WOMEN/Procurement  Associate/GS6/Vacancy announcement number 71112: Individuals who have already submitted their application to the previous advertisement for this Vacancy Notice do not need to re-apply.”

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the overall guidance and supervision of the Operations Associate (Head of Operations) in CO Jordan, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. She/he also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.

1. Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies 

• Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Head of Operations;
• Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction;
• Follow up with internal and external audits;
• Contribute to the development of sourcing strategies.

2. Organize procurement processes for the Country Office

• Prepare procurement plans for programmes/projects;
• Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services;
• Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;
• Prepare/close Purchase Orders (POs) and contracts in and outside Atlas; create vendors and buyers profiles;
• Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation, PO preparation;
• Prepare submissions to the Procurement Review Committee (PRC).

3. Organize contract management process for the Country Office

• Review/ process contracts for the CO;

• Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

4. Facilitate knowledge building and knowledge sharing

• Provide substantive input and support to the development of training materials, webinars and other education materials;

• Organize trainings for the operations/projects staff on Procurement;

• Synthesize lessons learnt and best practices.

5. Ensure proper control of assets 

• Prepare inventory reports;

• Implement the inventory and physical verification check-up in the CO and projects;

• Update the databases or other relevant electronic management systems with asset, human resources and procurement data for use by CO, Regional Office and HQ;

• Arrange shipments; vehicle maintenance and conference facilities arrangements.

6. Organize logistical services 

• Process requests for visas for all UN travelers;

• Arrange hotel reservations for visiting UN/UN Women officials;

• Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;

• Arrange transportation for high-level officials;

• Perform other administrative tasks as assigned by supervisor.

Key Performance Indicators

• Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget

• Timely and quality processing of purchase orders

• Timely delivery of services by administration team

• Proper and accurate maintenance of files and databases, documents are easily retrievable

• Timely organization of transport and logistics activities

Core values:

• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct. 
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work. 
• Respect for Diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity. 

CORE COMPETENCIES: 

• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment 
• Development and Innovation: Take charge of self-development and take initiative
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others 
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution 
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

Functional Competencies

• Good knowledge of procurement process and systems;
• Strong client orientation skills; focuses on results for the client and responds positively to feedback;
• Ability to work effectively in teams;
• Good knowledge in the use of spreadsheets and database packages;
• Strong organizational skills;
• Strong problem solving skills;
• Ability to pay attention to detail;
• Ability to work well under pressure and meet deadlines;
• Ability to extract, interpret, analyze data and resolve operational problems;
• Ability to perform work of a confidential nature.

Education and certification:

• Completion of secondary education is required;
• Specialized training in Procurement; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset;
• Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;
• Willingness to take UN Women internal procurement certifications is required. 

Experience:

• At least 6 years of progressively responsible experience in procurement, administration or related at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Experience in handling of web-based management systems, such as Atlas is an asset.

Language Requirements:

• Fluency in English and Arabic is required