UN Women: Executive Board Programme Analyst – Executive Board Secretariat

Publié pour le compte de :

Date limite de candidature :17-Aug-18 (Minuit New York, États-Unis)
Type de contrat :FTA International
Niveau du poste :P-2
Langues requises :
Durée du contrat initial1 year

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UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. 

The Intergovernmental Support Division is UN Women’s interface with intergovernmental bodies, including the Commission on the Status of Women, the Economic and Social Council, the General Assembly, the Executive Board of UN Women, as well as with other intergovernmental processes and events. Its functions are to:

  • Support the smooth functioning of intergovernmental bodies, including through: overseeing reporting processes within UN Women and providing advice to, and sharing institutional knowledge with, Member States on intergovernmental procedures and working methods;
  • Engage with Member States towards strengthening attention to gender perspectives in intergovernmental work, including through: gathering information, identifying challenges and creating opportunities for UN Women to help advance the global normative framework for gender equality;
  • Drive the process of integration of normative frameworks into UN Women’s operational and coordination functions, for wider-UN system action.  

Under the direct supervision of the Secretary of the UN-Women Executive Board, the Executive Board Programme Analyst will provide technical, coordination and analytical support in all functions related to UN-Women’s support of the  Executive Board.

Devoirs et responsabilités

Provide technical and coordination support to the servicing of the Executive Board:

  • Provide coordination support in implementing the Executive Board’s annual work plan, including coordination with internal and external stakeholders to schedule formal sessions, informal briefings and side-events, and ensuring smooth proceeding of these meetings;
  • Act as focal point for all technical and organizational matters for the Executive Board meetings taking place in New York, including liaising with DGACM and other relevant departments of the UN Secretariat for reservation of conference rooms, audiovisual services, submission of announcements on the UN Journal, webcasting, and liaising with the relevant teams of UN-Women for ICT and facilities matters;
  • Liaise with the Office of the President of the Executive Board and other Bureau members to schedule meetings and provide documentation support;
  • Draft, prepare, format and dispatch all correspondence related to the Executive Board and Bureau matters.
  • Assist in ensuring timely follow-up to and implementation of the decisions of the Executive Board through maintenance of a tracking system and database, communicating pertinent information to UN Women senior management and relevant Divisions at Headquarters and in the field, as applicable. 

Organize field visits, briefings and other activities:

  • Make all organizational and logistical arrangements for the annual joint field visits of the Executive Boards of UNDP/UNFPA/UNOPS, UNICEF, UN-Women and WFP, in collaboration with counterparts in Funds and Programmes
  • Make all organizational and logistical arrangements for UN-Women Executive Board field visits;
  • Work with UN Women Divisions and field offices, as applicable, on preparations for field visits, including to publicize events;
  • Draft internal reports of field visits.  

Provide technical and analytical support to the Executive Board Secretariat:

  • Draft the annual budget of the Executive Board Secretariat and monitor its expenditures throughout the year;
  • Undertake research and analysis on policy matters before the Executive Board, as required;
  • Draft meeting highlights of intergovernmental meetings and discussions, including on operational activities;  
  • Draft and review documentation for the Executive Board, including concept notes, background papers, talking points, PowerPoint presentations, and other reports;
  • Maintain and regularly update the Executive Board webpage, including uploading documents for EB sessions; and manage the PaperSmart page for EB sessions;
  • Prepare the EB Secretariat’s participation in the annual meeting of the UN Governing Bodies Secretariat’s meetings, and follow up on agreements reached;
  • Assist the Secretary in scheduling, as requested.

Perform and other duties as assigned by supervisor.

Key Performance Indicators:

  • Timely technical and coordination support to Executive Board Secretary;
  • Smooth and flawless delivery on Executive Board sessions;
  • Timely preparation of the field visits;
  • Quality of technical documents and policy inputs.


Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf.

Functional Competencies:

  • Demonstrates excellent ability to work in a multicultural team, and possess and outstanding team spirit;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability as well as diplomatic skills;
  • Produces qualitative, accurate outputs with considerable attention to detail and language, in a timely manner;
  • Manages complexities, shifting priorities, and can work effectively without constant supervision;
  • Maintains constructive, effective business relationships with clients and partners;
  • Adheres to deadlines and follows up on time-bound issues;
  • Offer high level of integrity;
  • Strong interpersonal and communication (verbal, listening, writing) skills;
  • Organization skills (time management, efficient administration, multi-tasking and fast-paced);
  • Ability to work under pressure within strict deadlines;
  • Ability to adapt quickly to work demands, and changing deadlines;
  • Strong written and oral communication skills;
  • Knowledge of gender equality and women’s empowerment issues.

Qualifications et expériences requises


  • A minimum of a Master’s degree or equivalent in the field of communications, political sciences, law, economics, public relations, journalism, public administration or other relevant/similar field.


  • At least 2 years of specialized professional experience in public relations, communications, donor relations and advocacy at the national and international level;
  • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and in handling web-based management systems.


  • Fluency in English both oral and written is required;
  • Knowledge of at least another UN official language of the Executive Board is a very important asset.


  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.


In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

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