Programme Assistant (Peace)

Lieu : Manila, PHILIPPINES
Date limite de candidature :30-May-19 (Minuit New York, États-Unis)
Type de contrat :FTA Local
Niveau du poste :GS-5
Langues requises :
Date de commencement :
(date à laquelle le candidat sélectionné doit commencer)
Durée du contrat initial1 Year with possibility for extension


You are invited to join a team of dedicated development professionals whose primary role is to support the Philippines to achieve the 2030 Agenda.  As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to the eradication of poverty and to ensure no one is left behind - and we reach those furthest behind first.

You will be confronted with diverse development challenges, including addressing   basic   development   needs, supporting institutional   transformations   to enable   sustainable   development, and enabling rapid recovery from shocks, crises and conflicts by strengthening development pathways.   These development challenges are not mutually exclusive.  In fact, they often coexist, requiring tailored integrated solutions that can adequately address specific deficits and barriers.

We place a premium on national ownership in the analysis, design and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed – public and private.  We work closely with all stakeholders in society to find innovative solutions to old development problems.

UNDP is looking for individuals who have the analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors.  We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated and committed to making a positive contribution to Development in the Philippines.

Pooled in one team in support of UNDP 3 outcome areas, and under the rotational supervision of an Outcome Lead the Programme Assistants provides the necessary support in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme portfolio by facilitating programme and project implementation. The Programme Assistants promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Assistants work in close collaboration with the operations, MSU, programme and project teams in the CO staff for resolving programme related issues and information delivery.

Devoirs et responsabilités

1. Support the administration and implementation of  programme strategies, adapts processes and procedures focusing on achievement of the following results:

  • Effective application of RBM tools and achievement of programme and management targets. Support the design of mechanisms to accelerate delivery and enhance impact of programme portfolio.
  • Presentation of information/ reports for identification of areas for support and interventions.
  • Support the troubleshooting of project implementation by effective quality assurance of PMUs related programme and operations work.

2. Provides effective support to management of the CO programme focusing on the achievement of the following results:

  • Support the preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
  • Pipeline management and project initiation on and off Atlas. Prepares in coordination with PMUs and in coordination with relevant office units' re-alignment of budgets/project documents and agreements.
  • Support the provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
  • Support the identification of operational issues and participate proactively in solutions in accordance with programme policies and procedures of the organization.
  • Support quality assurance related activities/audits and follow up tasks including audit recommendations.

3. Provides administrative support to the Programme Unit and overall support to the Programme oversight to Projects (NIM/DIM) focusing on achievement of the following results:

  • Proper control of the supporting documents for payments, review of projects & Financial Reports.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Support the Programme Analyst in guiding UNDP Project personnel in DIM implementation or Country Office support to NIM in complying with relevant UNDP Programme and Operations policies and procedures.
  • Supports Project teams in capacity building exercises oriented to develop competences in NIM environment for accountable and result driven project management.
  • Supports the effective formulation of procurement plans.

4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing   on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on programme.
  • Effective contributes to sharing competencies and expertise across projects, teams and peers.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.





Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations


Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges

People Management

Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities


Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity


Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services; 


Detailed list of competencies can be accessed through

 and hiring managers are encouraged to familiarize themselves for more information

Quality Assurance

Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency

Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work

Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share

Level 2: Technical Assistance: Performs defined tasks efficiently and deepens knowledge of area of work

Team building

Ability to work effectively with diverse groups of professionals towards common goals

Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Qualifications et expériences requises


  • Secondary Education or bachelor's degree in Project Management, Business or Public Administration or related field.
  • UNDP Procurement Certification programme would be an asset.


  • 5 years of relevant experience with Secondary Education or 2 years of relevant experience with bachelor's degree.
  • Relevant experience in administration or programme support service.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
  • Exposure to UNDP ERP, ATLAS and share point an asset.

Language Requirements:

  • Proficiency in English. Working knowledge of other UN language desirable.


  • Non-Smoking environment.

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité.

Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Si vous éprouvez des difficultés avec les candidatures en ligne, merci de contacter

© 2016 Programme des Nations Unies pour le développement