Historique

The UNV Field Office (FU) in Uganda is organizing a virtual Capacity Development and Learning Facility (CDLF) Workshop for fifty-two (52) serving UN Volunteers in November 2020. The details of which are outlined further in the document.

The thematic focus of the training is Enhancing the Capacity of UN Volunteers in Project Management

Results Based Management, Communication, Documentation and Report Writing. ‘

The training proposal aims to provide participants with a complete set of competencies, techniques, tools, and good practices for managing all phases of a project’s lifecycle. Participants will be equipped with skills in Project Management with a Results Based Approach (RBM) and have an opportunity to develop a shared understanding of concepts, strategies and skills for project design and management. They will be given an overview and context of RBM, key concepts, principles, characteristics, and processes involved for effective project management. The participants will be equipped with practical frameworks, tools, and approaches to communicate, document and facilitate report writing processes in the context of the 2030 Development Agenda/SDGs and Uganda’s 3rd National Development Plan (NDPIII) 2020/21 – 2024/25.

The training specifically aims to:

• To provide participants with an understanding of what Project Management (PM) means and the required skills/competencies for effective PM;
• To introduce participants to the concept of Results Based Management, principles, characteristics and processes involved for effective Project Management;
• To equip participants with practical frameworks, tools and approaches to communicate, document, and facilitate report writing processes in the context of the 2030 Development Agenda/ SDGs and Uganda’s 3rd National Development Plan (NDPIII) 2020/21 – 2024/25.

The training also targets contributing to the following Sustainable Development Goal(s):

• Goal 3: Ensure healthy lives and promote well-being for all at all ages;
• Goal 10: Reduce inequality within and among countries;
• Goal 16: Promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels.

Objective of the consultancy:

The objective of the consultancy is to develop and or enhance the capacities of the workshop participants in respect of Project Management Results Based Management, Communication, Documentation and Report Writing. In this regard, a specialized and experienced Trainer (Consultant) in Project Management, Results Based Management, Communication, Documentation and Report Writing will be selected to facilitate and deliver the training event. The consultant is expected to develop the content of the ‘Training of Trainers (TOT) for UN Volunteers in Project Management, Results Based Management, Communication, Documentation and Report Writing, deliver the training and facilitate the workshop virtually.  The Trainer will work with the UNV FU to draft an agenda in consultation and involvement of UN Volunteers and their supervisors.

Devoirs et responsabilités

The tasks to be undertaken by the consultant will be as follows:

Before the learning event:

Work with the UNV FU Team to:

• Involve HE supervisors and UN Volunteers in the design of the training programme;
• Design systematic instructions to ensure: (i) identification of desirable learning outcomes, (ii)
• statement of trainee-oriented objectives for each session, and the (iii) ideal approaches for the learning;
• Develop trainee readiness materials like a simple flyer relating the learning to their needs and the UN System in Uganda’s mandate towards achieving SDGs and the self-assessment exercises;
• Design a peer coaching component that will guide participants transfer the learning.

  During the training:

• Work with the participants to develop application-oriented objectives with behavioural statements guiding participants to think of what they will do beyond the respective sessions. The same objectives should be used to start formulation of an Action Plan and eventually a Project Management Plan with assignments to all participants as either individuals or small groups;
• Give individualised feedback to participants – using feed-forward guidance that will help trainees know what they will do and how to integrate the learning in their respective personal development plans/assignments;
• Develop and provide participants with learning transfer aids – containing key points/steps covered during each training session.
• Upload all learning materials on the Google Docs Platform for future reference and replication;
• Support trainees identify and link with trainee buddies based on their interests, functions, and experience among others.

After the training:

• Conduct training evaluations and give feedback: one evaluation immediately and another one after 2 months to remind participants of what they learnt and how to replicate it;
• Use the evaluation and feedback data to design a simple and straight forward refresher session with a summary of the essential concepts and skills trainees (i.e. TOT materials/guidance notes) will need for cascading events in the 1st quarter of 2021.
• Work with UNV FU and HEs to develop recognition strategies which will motivate participants transfer the same skills to peers and HEs' staff;
• Provide follow-up support to: (i) find out how individuals/groups are progressing with learning transfer activities, (ii) find out the major ideas taught and discussed being used, (iii) the results so far and (iv) what more support is needed to do even better;
• Capture key take-aways and action points of each session, compile them into a report on the training results within one week after the training.

Compétences

Development and Operational Effectiveness:

• Exhibit sharp attention to detail and ability to track and organize multiple issues;
• Very effective at multi-tasking;
• Strong initiative-taker.

Creative solutions:

• Works toward creative solutions by analyzing problems carefully and logically.

Priority setting:

• Sets priorities, produces quality outputs, meets deadlines and manages time efficiently.

Achieving results:

•  Focusses on achieving results for external and internal clients.

Technical knowledge:

• Demonstrates sufficient technical knowledge to perform effectively in own specialty;
• Familiarity with UNDP and UN system is an asset.

Team player:

• Displays open, co-operative behavior with other team members;
• Have a can do, whatever it takes to get it done attitude, comfortably with a certain fluidity and a fast-pace;
• Convey a sense of humor, and ability not to be flustered and to find solutions across cultures;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Qualifications et expériences requises

Education:

• Advanced degree in Education, Management, Behavioral or Social Sciences, Communications and/or related discipline.
• Minimum of 5 years of relevant work experience in training and facilitation.

Experience:

•  Proven track-record in facilitation of trainings in the fields of Project Management, Results Based;
• Experience in participatory facilitation methodologies and familiarity with visual and creative aids to
• ensure participants’ engagement;
•  Excellent communication and organization skills;
• Experience and knowledge of the UN system and current international development frameworks, in particular Sustainable Development Goals (SDGs) and Agenda 2030, would be an asset.

Language required: Both written and spoken English Language.

Selection criteria:

Qualified Individual Consultant is expected to submit both the Technical and Financial Proposals. Individual Consultants will be evaluated based on Cumulative Analysis as per the following scenario:

•    Responsive/compliant/acceptable, and

•      Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. In this regard, the respective weight of the proposals are:

-     Technical Criteria weight is 70%;

-     Financial Criteria weight is 30%.

 Timeline: The duration of the consultancy shall be 15 calendar days.

Location: Online.

Logistics: The UNV field unit team will support the Consultant to access to required information like volunteer and supervisor contact details.

Contact person:

The trainer will be reporting to the UNV Uganda Country Coordinator on day-to-day planning and administrative tasks and on the consultancy deliverables.