Antecedentes

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

With over seven years managing programming in Liberia, UN Women leads the United Nations Country Team on gender equality and the empowerment of women. In line with the implementation of the UN One Programme in Liberia, UN Women will begin implementation of its 2015 planned activities in line with its 2014 – 2018 Strategic Plan, supporting gender equality priorities in the Government’s Agenda for Transformation in the following impact areas: 1. Women’s leadership and political participation; 2. Women’s economic empowerment; 3. Women, peace and security; and 4. Gender responsive governance. The national reaction to EVD is within UN Women’s scope under humanitarian response.

Under the overall guidance of the UN Women Deputy Representative, and direct supervision from Programme Technical Specialist, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.

Deberes y responsabilidades

Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Draft minutes in meetings, as delegated;
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
• Organize and coordinate filing of documents; maintain mailing lists.
• Contribute to inter-pillar coordination (WPHF and on Women Political Participation & Leadership) to achieve coherence and alignment of around elections work with other partners in the country

Monitoring and Reporting

• Provide support to the Programme Analyst in the timely preparation of annual and quarterly plans, progress reports including project reviews, and project updates;
• Prepare procurement and M&E Plans for EVAW along with the Programme Analyst;
• Provide support to the implementation, monitoring and evaluation of the programme;
• Provide technical and administrative advisory services to programme activities aiming to promote gender equality, and the protection of women and girls from violence;
• Coordinate and maintain a constructive dialogue among participating line ministries, UN agencies and implementing partners ensuring regular updates on programme.

Provide administrative support to resource mobilization

• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing

• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
• In consultation and collaboration with the Programme Technical Specialist support the development of EVAW Programme Knowledge products and share good practices and project lessons learned;
• Dedicate time for capacity development through coaching, mentoring and formal and on-the job training
• Any other related duties as may be required;

Competencias

Key Performance Indicators

• Timely and accurate administrative and logistical support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely and accurate tracking of data for CO management and donor purposes;
• Quality maintenance of internal systems and files;
• Quality and timely support to programme team.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

**ALL INTERESTED APPLICANTS MUST SUBMIT AN APPLICATION LETTER AND A STANDARD PERSONAL HISTORY FORM. 

Please download the P11 form from http://www.unwomen.org/en/about-us/employment.

Habilidades y experiencia requeridas

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.  All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)