Portfolio Manager - IPSA 11 - Office-based

Localidad : New York, Estados Unidos de América
Fecha límite de postulación :01-Jul-22 (Medianoche Nueva York, Estados Unidos)
Tipo de contrato :IPSA (Regular)
Nivel de puesto :IPSA-11
Idiomas requeridos :
Duración del contrato inicial :12 months
Duración esperada del puesto :12 months

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Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.


Office/Unit/Project Description

Hosted by the UN Development Programme (UNDP), the MPTF Office is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-backed pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Office’s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms.  

The MPTF Office’s trustee and fund administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management.

 In the context of MPTFO’s surge initiative for excellency in fund administration, the Portfolio Manager leads the substantive development and administration of a portfolio comprised of Development, Transition, Humanitarian and /or Climate Multi-Partner Trust Funds.


Institutional Arrangement

The Portfolio Manager will report to the Executive Coordinator, or by delegation of authority, to the Senior Portfolio Manager, MPTF Office.

Deberes y responsabilidades

Scope of Work 

Under the overall guidance of the Senior Portfolio Manager, the Portfolio Manager’s responsibilities will include the following main functions:

1) Fund Formulation, Establishment, and Policy Analysis: 

  • Leads the development and management of the assigned portfolio across the development, transition, humanitarian or climate portfolios;
  • Collaborates with Portfolio Managers on the development of other thematic portfolios;
  • Translates new fund objectives and theory of changes into detailed fund architecture, scope and governance structures; identifies cost and risk drivers; evaluates and monitors financial viability;
  • Ensures the design incorporates required management features and promotes efficiency and effectiveness within the parameters of new and emerging systems for fund implementation;
  • Negotiates and finalises memorandum of understanding and contribution agreements using pre-established legal agreements and making adjustments as required.


2) Fund Administration and Result-Based Reporting:

  • Leads the fund administration of the portfolio of funds under her/his portfolio ensuring high quality services are provided in line with the office operations manual and the internal control framework of the office;
  • Manages annual reporting for his/her portfolio;
  • Coordinates and responds to audit observations made on the fund operations in her/his portfolio and ensure follow-up actions are taken on agreed recommendations.


3) Coordination, Representation, Networking:

  • Actively collaborates and coordinates with the relevant Fund Secretariats regarding the external communication on the portfolio through website postings, periodic publications and public meetings;
  • Creates networks and promotes initiatives with partner organizations to enhance fund development, capitalization and implementation;
  • Raises awareness amongst the donor community and UN agencies of the MPTFO activities in the appropriate fora dealing with substantive and policy issues.


4) Knowledge Management and Advisory Services:

  • Identifies and articulates lessons learnt on the operations of the MPTFs in her/his portfolio and leads and actively contributes to the formulation of guidelines, procedures and policies that would further improve the efficiency and effectiveness of their operations; 
  • Provides advisory services upon request for new fund start-up including (a) the establishment of fund secretariats (interim staffing, formulation of operational manuals, etc.); (b) risk management (including assessment and accreditation of the fiduciary capacity of partners); and (c) support to development and operationalization of innovative financing instruments.



Achieve Results:

LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively:

LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously:

LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility:

LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination:

LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner:

LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion:

LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

People Management (Insert below standard sentence if the position has direct reports.)


UNDP People Management Competencies can be found in the dedicated site.


Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area


UN Coordination and Knowledge Management Skills on Pooled Financing Instruments

Knowledge of UN inter-agency and national pooled financing instruments, including applicable legal arrangements

Development Finance

Knowledge of theories of change, global funding environment and UNSDG pooled financing instruments

Fund Architecture Design

Knowledge of issues related to fund establishment and viability, including analysis of comparative advantages of specific funds, business case development, translation of a theory of change into a fund result matrix and result-based management system linking programmatic outcomes and financial flows, advice on options for governance arrangements; and negotiating and finalizing legal agreements and structures

Financial Expertise & Process Innovation

Financial and business process engineering expertise required to design, implement and innovate upon standard fund capitalisation instruments and standard business processes related to the receipt and deposit of financial contributions from donors, treasury and investment management, disbursement of funds, the production of annual Fund reports and certified financial reports and timely closure of projects and funds


Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationshipscollaboration and sharing

Habilidades y experiencia requeridas

Min. Education requirements

  • Advanced university degree in development, public administration, business administration or other relevant social sciences (Master and above).

Min. years of relevant work experience

  • Minimum seven years of increasingly responsible experience in international development and with international organizations, including experience with UNSDG agencies

Required  skills

  • Proven experience in development project/programme formulation and execution/implementation
  • Experience of facilitation of multi-agency and multi-partner committees

Desired skills in addition to the competencies covered in the Competencies section

  • On-the-ground experience in conflict affected and fragile states with UN organizations desirable

Required Language(s)

  • Fluency in English, fluency in a second UN official language both written and spoken highly desirable. 

Professional Certificates

  • n/a

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