Empleos en el PNUD - 109114- Admin/Finance Assistant

Admin/Finance Assistant

Localidad :

Khartoum, Sudán

Tipo de contrato :

Service Contract

Fecha de comienzo del contrato :

15-Oct-2022

Fecha límite de postulación :

27-Sep-22 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

SB-2

Duración del contrato inicial :

One year with possibility for extension

Idiomas requeridos :

Árabe Inglés

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

UNDSS is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDSS does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions. UNDSS Sudan is supporting the UN Agencies and International Non-Governmental organizations (INGOs) and International Organisations (IOs) so as to enable them to conduct their operations in the safest way possible. The position is locally administered by UNDP but financed by the United Nations Department of Safety and Security (UNDSS) from USAID Grant 2022/23 for Saving Lives Together (SLT) Project. The duration of the position is through June 2023. The contracts may be extended subject to the availability of funds, satisfactory performance and a continuing need for the post.

Under the guidance and supervision of the Chief Security Adviser and FSCo Team leader, the Admin and Finance Assistant ensures effective execution of both admin and financial services in the SLT Project budget. The Admin /Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. The Admin/Finance Assistant will work in close collaboration with AFP operation managers, programme and projects’ staff in the field in order to resolve Admin and finance-related issues and information exchange related to the SLT Project Budget.

Deberes y responsabilidades

Summary of Key Functions:

The incumbent will be based in Khartoum, with regular travel to the field offices country wide. He/she will be responsible for the following duties:

Proper control of the supporting documents for payments and financial reports for the SLT Project budget including preparation of all types of vouchers for overtime, pay cycle and payments execution.
Maintenance of internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs, overtime and other entitlements are duly processed.
Timely accounts closure.
Coordination of assets management under the SLT Project, timely preparation, and submission of periodic inventory reports.
Maintenance of administrative control records such as commitments and expenditures.
Confirmation of availability of funds prior to review by the CSA and FSCO Team Leader.
Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary.
The incumbent will be based in Khartoum, with regular travel to the field offices country wide. He/she will be responsible for the following duties:
Timely preparation of cost-recovery bills in Atlas for the services provided to UN Entities, implementation of the income tracking system and follow up on recovery.
Proper control of the supporting documents for payments and financial reports for the SLT Project budget including preparation of all types of vouchers for overtime, pay cycle and payments execution.
Maintenance of internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs, overtime and other entitlements are duly processed.
Performs other duties as assigned

Competencias

Corporate Competencies:

Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity

Planning and Organizing: Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility.

Creativity: Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas

Teamwork: Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Communication: Proven and sustained communication (verbal and written) skills.

Functional Competencies:

Knowledge Management and Learning

Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDSS Practice Areas
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting.
Sound knowledge of accounting, admin, financial rules and regulations.
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Demonstrates openness to change

Responds positively to feedback and differing points of view

Habilidades y experiencia requeridas

Education:

Secondary Education with specialized certification in Administration Accounting and Finance. University Degree in Economics, Business or Public Administration would be desirable.

Experience:

5 years of progressively responsible in admin/ finance experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

Fluency in the English and Arabic is required.