UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Kenya, the UN Women Country Programme contributes to the development objectives of Kenya’s blueprint, the Vision 2030, the SDGs particularly SG 5 and is aligned to the United Nations Sustainable Development Cooperation Framework (2022-2025) as well as UN Women Global Strategic Plan. In its new Strategic Note, the Kenya Country Programme aims to achieve the following results: (i) increased women’s leadership and participation in governance; (ii) strengthened women’s economic empowerment; (iii) increased protection of women against gender-based violence & access to justice for women; and (iv) strengthened women’s leadership in peace building and humanitarian response.

Under women economic empowerment (WEE), KCO works towards enhancing the productivity of women in the agricultural value-chain and increasing access to markets and procurement opportunities. It recognizes that agriculture is the backbone of Kenya’s economy. In addition to the agriculture and privates sector, our WEE work continue to support the development of care policy and increase in its awareness and implementation.  

Reporting to Team lead, Women Economic Empowerment, the Programme Associate will provide support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate will substantially contribute to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate will work in close collaboration with the operations, programme and projects’ staff in the WEE/KCO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

1. Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the WEE/KCO and executing agencies on routine delivery and reporting of programme supported activities and finances.
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations. 
• Review programme data from programmes/ projects for the WEE/KCO website.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects, including the finalization of FACE forms.
• Review financial reports; prepare non-PO vouchers for development projects.
• Process payment for consultants.
• Maintain internal expenditures control system.
• Create requisitions in Atlas for development projects; register good receipts in Atlas.
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims; 
• Prepare public information materials and briefing packets. 
• Assemble briefing materials and prepare power-point and other presentations.
• Provide guidance and training to Programme Assistants as needed.

4. Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the KCO/WEE resource mobilization efforts.
• Organize, compile and process information from donors, WEE/RO/CO, and programme team, as inputs to various databases and documents.

5. Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance.
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.
• Timely recording of overall programme unit finances.
• Timely and accurate tracking of data for WEE/CO management and donor purposes.
• Quality maintenance of internal systems.

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Good knowledge of programme management.
• Ability to administer and execute administrative processes and transactions.
• Ability to create, edit and present information in clear and presentable formats.
• Ability to manage data, documents, correspondence and reports information and workflow.
• Strong financial and budgeting skills.
• Strong IT skills.
• Good people skills.

Education and certification:

• Completion of secondary education required.
• Bachelor’s degree in Gender and International Development, in Agriculture, Natural Resource Management, Business or Public Administration or any other relevant degree.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience working within and in supporting a team.
• Experience in liaising with government agencies, private sector players and or donors is an asset.
• Experience in working on gender equality and women’s empowerment projects is an asset.
• Experience working in the UN system or other international organizations is considered an asset.

Language Requirements:

• Fluency in English and Kiswahili is required.
• Knowledge of another UN official working language is an asset.

Application:

• All applications must include (as an attachment) a completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment
• Please note that the system will only allow one attachment and candidates are required to include in the P-11 form links for their previously published reports and articles completed within the last two years. Applications without the completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.