Antecedentes
Under the guidance and supervision of the Deputy Country Director (Operations), the Finance Analyst ensures effective execution of financial services and processes, transparent utilization of financial resources and supervision of the Budget and Finance Unit (BFU). The Finance Analyst promotes a client-oriented approach consistent with UNDP rules and regulations.The Finance Analyst supervises and leads the staff in BFU. He/she works in close collaboration with the operations, programme and projects, other UN Agencies, UNDP/UNHQs staff and Government officials ensuring successful Country Office (CO) performance in Budget and Finance.
Deberes y responsabilidades
Summary of key functions:
- Implementation of operational strategies
- Management of Multi-Donor Trust Fund (MDTF) and projects’ budgets and organization of the cost-recovery system
- Control of CO accounts
- Control of CO cash management
- Delivery of CO’ responsibilities for supporting UN system
- Facilitation of knowledge building and knowledge sharing
I. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
a. Full compliance with UN/UNDP rules and regulations in performing financial processes, recording/reporting system and audit follow up; implementation of effective internal control, proper design and functioning of the financial resources management system.
b. CO Budget and Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance, control in the workflows in BFU in consultation with the direct supervisor and office management.
c. Continuous analysis and monitoring of the financial situation, presentation of forecasts for management projects and funds administered by UNDP.
d. Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
e. Elaboration and implementation of cost savings and reduction strategies.
f. Routine monitoring of financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP/UN Headquarters staff of the results of investigation when satisfactory answers are not obtained.
II. Manages the budget of MDTF (CO level) and management projects, and organizes an optimal cost-recovery system focusing on achievement of the following results:
a. Financial resources management through planning, guiding and controlling of management projects authorized spending limits (ASL) and MDTF, UNDP administered funds under One UN Initiative including but not limited to UN RC, UNCSA, AIJP.
b. Available backup system for preparation and monitoring of budgets.
c. Establishment of the management and MDTF project budgets preparation, modification, monitoring system; control budgetary status versus ASL and budgets delivery levels.
d. Sending project budget to KK (as authorized by Senior Management).
e. Elaboration of proper mechanisms to eliminate deficiencies in budget management.
f. Establishment of the tracking system for donor contributions for AIJP, OPF and other resources relating to One UN Initiatives.
g. Preparation of cost-recovery bills in Atlas for reimbursement of payments and services provided by UNDP including monitoring of income and expenditures.
III. Ensures proper control of CO accounts focusing on achievement of the following results:
a. Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; GPs, travel claims and other entitlements are duly processed.
b. Approving Manager Level 2 in Atlas if authorized by Senior Management.
c. Control of accounts closure
d. Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ, MDTFO requests to resolve financial data issues.
e. Control of Accounts Receivables for UNDP and MDTF (CO level) projects and follow up with partners’ contributions, maintenance of the General ledger.
IV. Ensures efficient delivery of CO’s responsibilities for supporting UN system, focusing on achievement of the following results:
a. Provision of response on clarification, queries and advisory support to UN RCO, MDTFO, PUNO, AIJP stakeholders in finance related matter.
b. UNDP participation in One Plan Fund Mobilization and allocation committee meeting as required
c. Presentation of researched information to various stakeholders for planning, allocation and reporting of status of funds for One Plan Fund Initiative and AIJP.
V. Ensures CO cash management focusing on achievement of the following results:
a. Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
b. Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
c. Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.
d. Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
e. Transaction and stop payment approval on internet banking systems
f. Approval and submission of monthly UN exchange rate reports to Treasury
g. Timely and accurate approval of bank reconciliation, including documented review of exceptions.
h. Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
i. Performing Paycycle manager role in Atlas
j. Timely preparation of monthly cashflow forecast for use by senior management. Liaison with UN Agencies to obtain estimate of their cash requirements.
VI. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
a. Organization of trainings for the operations/ projects staff on Finance.
b. Synthesis of lessons learnt and best practices in Finance.
c. Sound contributions to knowledge networks and communities of practice.
Impact of Results:
The key results have an impact on the overall CO efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of financial resources.
Competencias
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
- Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Good knowledge of accounting
- Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
- Ability to implement new systems and affect staff behavioral/ attitudinal change
- Excellent IT skills, knowledge of Atlas
Management and Leadership
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates good oral and written communication skills
- Demonstrates openness to change and ability to manage complexities
UNDP Accounting and Finance Training and certification
Habilidades y experiencia requeridas
Education:
- Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
- Minimum 2 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
- Fluency in English and Vietnamese