Antecedentes
Under the direct supervision of the Finance Associate and the guidance and general supervision of the Operations Manager, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNW rules and regulations.The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO), Regional Center (RC) and with UNW HQs staff to exchange information and ensure consistent service delivery.
Deberes y responsabilidades
1. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:- Proper control of the supporting documents for payments and financial reports for NEX projects;
- Preparation of all types of vouchers for projects and PO vouchers;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas, travel claims, MPOs and other entitlements are duly processed;
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
- Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
- Full compliance of financial processes and financial records with UN/UNW rules, regulations, policies and strategies;
- Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
- Maintenance of the Accounts Receivables for UNW projects and recording of deposits in Atlas;
- Management of cash receipts and petty cash;
- Maintenance of the proper filing system for finance records and documents;
- Preparation of supporting documents for timely VAT reimbursements.
- Follow up on audit recommendations;
- Proper tracking and regular reporting on progress of the filling system for finance documents in accordance with UN Women rules and regulations.
- Participation in the trainings for the operations/ projects staff on Finance;
- Contributions to knowledge networks and communities of practice.
Competencias
Competencies
Habilidades y experiencia requeridas
Education:SecondaryEducation with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience:
5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably PeopleSoft, desirable. Knowledge of IPSAS and/or IFRS desirable
Language Requirements:
Fluency in Arabic and Frensh, English will be an asset.
Application
The interested candidates should apply "online" and are asked to fill and attach the P11-SC Form. This can be downloaded from the UNDP website under « Opportunités d’Emplois/Appels d’Offres ».
Any application received by other ways will be rejected. The deadline for submission of the applications is 10/01/2013