Antecedentes

UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women, operational since January 1 2011, works towards accelerating the United Nations’ goals on gender equality and the empowerment of women.

UN Women supports innovative and catalytic programmes, advocacy, and technical assistance related to women’s human rights in countries throughout the world as part of the overall UN development cooperation system.

The Project Associate will provide support in the implementation of the Ending Violence Agianst Women (EVAW) projects: the Safe Cities Free from VAW&G and the EVAW: Survivor Centered Approach Programme as well as the UN Trust Fund projects. The Programme Assistant will support the daily implementation of the activities of the programme and will support the Project Officer in liaising with national implementing partners and responsible parties including government and civil society.

Deberes y responsabilidades

Summary of Key Functions:

• Support in the formulation of Programme Strategies;
• Programme Management Support ;
• Administrative and Financial Management Support to the Programme Unit;
• Facilitation of Knowledge Building and Knowledge Sharing.

Key activities expected:

Support in the formulation of Programme Strategies

• Collect and present background information for the preparation of effective application of RBM tools;
• Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Assemble briefing materials and prepare power-point and other presentations for the programme unit;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Programme Management Support 

• Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications;
• Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
• Support the Programme Team in the financial management of Programmes;
• Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
• Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations;
• Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents;
• Support the Programme team in the tracking and reporting on mobilized resources.

Administrative and Financial Management Support to the Programme Unit

• Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
• Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Create requisitions in Atlas for development projects registers of goods receipt in Atlas;
• Make budget check for requisitions, POs and vouchers;
• Prepare cost sharing, and trust fund agreements, follow up on contributions and resource mobilization efforts.

Facilitation of Knowledge Building and Knowledge Sharing

• Support synthesis of lessons learnt and best practices related to programme management;
• Support synthesis of lessons learned and best practices in programme finance;
• Sound contributions to knowledge networks and communities of practice.
• Support organization of training for the office staff and partners on programme and operations related issues.

Competencias

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Advocates and promotes the vision, mission, and strategic goals of UN Women;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Functional Competencies:

• Strong skills in drafting, writing, and editing ;
• In-depth knowledge of governmental and political systems and women’s rights issues;
• Communicates sensitively and effectively across different constituencies.

Management and Leadership:

• Demonstrates excellent judgment, particularly with regard to being able to prioritize according to importance and urgency;
• Highly organized, with particular ability in devising systems to ensure follow up;
• Enjoys multi-tasking and managing several projects at one time;
• Focuses on impact and result ;
• Ability to work as a positive and valued member of task teams and demonstrates conflict resolution skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Builds strong relationships with clients and external actors;
• Responds positively to critical feedback and differing points of view;
• Displays High level of discretion.

Habilidades y experiencia requeridas

Education:

• BA University degree or equivalent in Development, Political Science, International Relations, Human Rights Law, Business or Public Administration is an asset.

Experience:

• Minimum of 5 years of relevant work experience is required, experience in project related to gender and women empowerment, focus on ending violence against women is an asset.
• Prior relevant working experience in project management as well as specific experience in gender-related initiatives will be considered an asset.

Language requirements:

• Fluency (written and spoken) in English and Arabic is required.