Antecedentes

UNOCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to:
     • Alleviate human suffering in disasters and emergencies
     • Advocate for the rights of people in need
     • promote preparedness and prevention
     • Facilitate sustainable solutions.

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation's response to both complex emergencies and natural disasters.  In addition it aimed at improving the overall effectiveness of the UN's humanitarian operations in the field.

Since 2007, the humanitarian coordination function in support of the humanitarian support of Humanitarian Coordinator (Deputy SRSG and Resident Coordinator) has been filled by UNAMA’s Humanitarian Affairs Unit (HAU). However, the need to set up OCHA Office in the Country has become imperative due to the deteriorating humanitarian situation and the persistent staffing problems in the HAU, the decision to establish an OCHA office in Afghanistan has been taken on 17 October 2008, and the accreditation for this has been obtained from the government of Afghanistan.

Deberes y responsabilidades

Summary of key functions:

• Implementation of operational strategies;
• Support to effective and efficient functioning of the unit;
• Support to administrative and logistical services;
• Support to office maintenance and assets management;
• Support to knowledge building and knowledge sharing.

Ensures implementation of operational strategies, focusing on achievement of the following results:

• Full compliance of administrative activities with UNDP/UNOCHA rules, regulations, policies, and procedures;
• Provision of inputs to the project administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Provision of inputs to preparation of administrative team results-oriented workplace.

Ensures effective and efficient functioning of the unit, focusing on achievement of the following results:

• Contacts with visitors and staff, the arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes;
• Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions;
• Translation of simple correspondences, when needed.

Ensures adequate administrative and logistical support, focusing on achievement of the following results:

• Looking after OCHA premises including guest house and office (maintenance work electricity/generator, Plumbing, and Heating);
• Supervision of guest house service staff (cleaners/cleaning, cooks/kitchen, etc.) maintaining record of their attendance and duties schedule;
• Liaising with services providers, building maintenance and repairs;
• Preparing monthly salaries reports of GH staff and maintaining bookkeeping record of income/expenditure in the guest house and further reporting to Admin Unit;
• Administrative support to conferences, workshops, retreats;
• Preparing daily menu and purchasing of daily living items and food for kitchen in guest house;
• Preparation and processing of purchase requisitions for equipment/items required for the guest house;
• Assisting guests from field offices in their travel from & to Kabul and airport pick/drop.
• Maintaining inventory record of equipment and assets in guest house and office;
• Weekly report/meeting with admin officer on issues in GH and office;
• Assisting admin unit in organizing of shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent);
• Any other duty assigned by supervisor.

Provides support to office maintenance and assets management, focusing on achievement of the following results:

• Maintenance of records on assets management, preparation of reports;
• Maintenance of files and records relevant to office maintenance;
• Provision of support to maintenance of common premises and common services.

Support knowledge building and knowledge sharing in the project, focusing on achievement of the following results:

• Participation in the training for the operations/projects staff on administration;
• Sound contributions to knowledge networks and communities of practice.

Competencias

Functional Competencies:       

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

• Researches best practices and pose new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods, and procedures

• Understands the main processes and methods of work regarding the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Demonstrates good understanding of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.1: Presentation of information on best practices in organizational change

• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems

• Uses information/databases/other management systems
• systems

Client Orientation

Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client need promptly

Promoting Accountability and Results-Based Management

Level 1.1:  Gathering and disseminating information

• Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing are the responsibility of each staff member.
• Informed and transparent decision-making

Habilidades y experiencia requeridas

Education:

• High School Certificate. Certification in administration is desirable. University Degree in Business or Public Administration desirable, but it is not a requirement.

Experience:

• 6 years of relevant experience in administration, premises management, asset management and logistics. Relevant experience with UN or large scales organizations is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language:

• Language Requirements: Fluency in English, Pashto, and Dari

Female candidates are highly encouraged to apply