Antecedentes

United Nations Office for Humanitarian Affairs (UNOCHA) in Gaziantep is seeking for an Information Management Officer based in Gaziantep. He/she will be working within UNOCHA Information Management and Analysis Unit (IMAU) in strengthening coordination and communication, and in liaising with relevant government, UN and non-government actors in Turkey for Syria Operation.

Under the guidance and direct supervision of the Head of IMAU, the Information Management Officer plays a key role in supporting the IMAU regarding advanced analysis, online products, mapping and creation of bilingual (English and Arabic) products.

Interested applicants are encouraged to review the detailed Job Description and apply through www.tr.undp.org. Please fill the UN Personal History Form (P11) along with your CV as a single document. Only short-listed candidates will be contacted. No telephone and/or e-mail inquiry will be responded.

Deberes y responsabilidades

Under the supervision Head of IMAU , the incumbent is expected to perform the following tasks:

Ensure implementation and development of IM strategies and standards focusing on achievement of the following results:

• Full compliance with corporate information management standards, guidelines and procedures for the OCHA office environment.
• Play a key role in streamlining of internal information management processes in the OCHA office through training and assistance with establishment of relevant guidelines and procedures.
• Contributes to the development and implementation of a dissemination strategy for all information products (e.g. reports, data, and maps) through appropriate media.

 Ensure effective data management focusing on the achievement of the following results:

• Ensures availability of updated information for informed decision making by OCHA and partners by consistently updating and maintaining the existing databases.
• Supports creation of new databases to meet the information requirements of OCHA and the stakeholders.
• Improves the effectiveness of the databases by making them more user friendly and error free by continues improvement and being open to comments and criticisms.
• Analyze and interpret data and participate in the ongoing report preparation and dissemination.
• Acquire data from primary or secondary data sources and maintain databases/ data systems.
• Review and identify gaps on the existing information sharing system and facilitate the implementation of practical solutions to the gaps.
• Develop data collection tools, setup appropriate data collection methodologies, design and implement database systems for data management and analysis purposes
• Acts as the first line support for all database related requests from internal and external users, in particular related to the following core databases:
  • Who Does, What, Where
  • Assessment registry
  • Contact Database
  • IDP Tracking
  • Needs database

Create mapping products focusing on the achievement of the following results:

• Creates attractive maps using ArcGIS and other mapping tools using OCHA templates and styles, ensuring that they are appealing and adequately detailed, and effectively communicating key information to users.
• Promptly attends to the requirements of stakeholders by disseminating mapping and other products through suitable media, i.e, print, email, etc.
• Effective contribution of maintaining a repository of important raw data such as geo-datasets and other similar databases.

Ensures effective digital designing support focusing on the achievement of the following results:

• Creates and designs graphic elements and reports using OCHA standard styles and guides.
• Effectively represents information through graphical media, i.e, graphs, charts, presentations etc., using advanced designing programs, ensuring their attractiveness and effectiveness in communicating key messages.
• Maintains and improves the layouts of reporting and presentation templates using graphic design programs ensuring consistency in look and ease of navigation.
• Facilitate staff's ability to use existing and emerging technology to achieve organization's mission and objectives
• Support the lead development of electronic data collection platform such as using KoBo Collect for assessment data collection, train enumerators on the data collection system and remotely facilitate its implementation.
• Support the management content on HumanitarianResponse.info, Humanitarian ID and other relevant web platforms, provide overall quality control for the platform and ensure content is current, comprehensive and follows relevant metadata standards.
• Support the production and update information products such as reports, charts and infographics by turning data into graphical products to convey messages and storyline; develop advocacy materials including posters, presentations and other visual materials.
• Support IMAU in development of static and on-line bilingual products (Arabic and English), coordination with SNGOs and represent in meetings where Arabic language is used.

Ensure coordination support to the IMAU focusing on the achievement of the following results

•  Support Assessment coordinator in rapid assessments, inter/multi-sector assessments which includes planning, indicator and questionnaire development support, client management, data analysis, trainings and data compilation, aggregation and dissemination.
• Support to the Head of IMAU and other team members on urgent tasks.

Ensure facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, and information provision.
• Organization of training for the OCHA staff and stakeholders on IM tools etc.
• Synthesis of lessons learned and best practices directly linked to IM and ICT management.
• Sound contributions to knowledge networks and communities of practice.

Assist OCHA Office in Turkey in identifying significant humanitarian issues and developing innovative suggestions and approaches to problem solving. Help meet organizational objectives and provide sound analytical inputs and support to the coordination of humanitarian action.

Competencias

Functional Competencies:

Results-Based Response Development and Management

Level 1.2: Contributes into results through research and analysis

• Assesses performance of the humanitarian response to identify success factors and incorporates best practices into response mechanisms
• Monitor and evaluate humanitarian response in order to bridge the gaps in coordination and information management
• Building Strategic Partnerships

Level 1.2: Maintaining a network of contacts

• Maintains an established network of contacts and build effective partnerships with wider humanitarian counterparts, for well coordinated humanitarian response and sound information management
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
• Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

•  Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

 Client Orientation

Level 1.2: Establishing effective client relationships

•  Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies:

Demonstrating/safeguarding ethics and integrity

Demonstrate corporate knowledge and sound judgment

Self-development, initiative-taking

Acting as a team player and facilitating team work

Facilitating and encouraging open communication in the team, communicating effectively

Habilidades y experiencia requeridas