Antecedentes
UNDP Global Mission Statement:
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.
UNDP Afghanistan Mission Statement:
UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
Organizational context:
The United Nations Development Programme (UNDP) is committed to augmenting the capacity of the Government of the Islamic Republic of Afghanistan’s (GIROA) to administer rule of law and improve security for all Afghan citizens. As the lead rule of law institution in the country, improving the ability of the Ministry of Interior Affairs (MOIA) to fulfill its mandate remains critical to the overall stability of Afghanistan and its people. As the UN’s primary development agency, and a longstanding development partner to GIROA’s rule of law and security sector, UNDP Afghanistan plays a leading role in facilitating reform and development of MOIA. The MOIA & Police Development (MPD) project, principle objectives are to (1) improve MOIA’s ability to lead and manage reform, (2) ensure efficiency improvements in key police service functions and (3) improve public confidence in the police force through accountability and democratic policing standards and approaches. These objectives are programmed under two components of the MPD project, Institutional Development and Police Professionalization.
The MPD project utilizes global expertise from within the UN system, private sector firms as well as newly established South-South Cooperation Frameworks in order to deliver highly contextual and relevant advisory support. It works through three principle programming streams – legal/policy, institutional and individual capacity – in order to foster systemic and lasting change. The project also works in close collaboration with strategic partners, including the United Nations Assistance Mission in Afghanistan (UNAMA), the North Atlantic Treaty Organization (NATO), European Union Police (EUPOL) and German Police Project Team (GPPT), in order to deliver upon these common objectives.
Background on Civil Service Reform within the Ministry of Interior Affairs (MOIA)
UNDP and other international partners are support a ministry-wide civil service reform endeavor within the MOIA, also referred to as “civilianization”. The objective of this reform process is to recruit skilled civilians to undertake core management and administration functions within the Ministry so that existing policing personnel can focus on policing or policing-related related functions. In order to establish a clear vision of the HR requirements for the Ministry to be able to execute its mandate, UNDP will be undertaking a large-scale workforce analysis exercise.
Objective of the Assignment:
This position will be responsible for providing strategic advisory support, technical oversight of the workforce analysis exercise and its outputs and facilitating knowledge transfer between UNDP and MOIA.
Deberes y responsabilidades
Scope of Work and Deliverables
The specific deliverables of this assignment are as follows:
Providing advisory support to MOIA, UNDP, Office of the President, donors and other national/international stakeholders on the workforce analysis exercise, ensuring it takes into consideration strategic objectives as outlined in the Civilianization Roadmap and MOIA Strategic Plans;
Ensure technical oversight of workforce analysis and its deliverables, ensuring it meets the highest technical standards and quality;
Conceptualize and formulate policy-related discussion and position papers, policy proposals and concepts for internal and external discussions within UNDP and with partners and other Project stakeholders;
Keep abreast of political, legal and policy developments that may influence or impact the workforce analysis exercise;
Stemming from the outputs of the workforce analysis exercise, synthesize information into briefing notes, presentation, options papers and other pieces in order to brief stakeholders on progress and key considerations for decision making;
Actively contribute to key discussion on HR, civil service reform, civilianization and other related subject matters;
Contribute towards policy development in areas related to civil service / HR reform within the MOIA and across the government sector;
Provide inputs into UNDP’s work plan, M&E and reporting requirements as required;
Under guidance of the Project Coordinator, develop and advance strategic relationships with value added partners in support of HR reform; and
Design and conduct trainings, seminars and workshops on relevant topical issues in order facilitate knowledge transfer and deepen subject matters understanding.
Deliverables/Output; Estimated time to complete and Payment percentage:
First Deliverable: 22 working days, 12%
Inception report and presentation to key stakeholders: outline the consultant’s understanding of the assignment, preliminary observations, identify key issues and challenges; risks and assumptions and a detailed work plan for the assignment;
Report on document review and proposed management arrangements for overseeing and quality assuring the workforce analysis exercise;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment.
Second deliverable: 22 working days, 9%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Third deliverable: 22 days, 9%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders.
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Fourth deliverable: 22 days, 9%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Fifth deliverable: 22 days, 9%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Sixth deliverable: 22 days, 9%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Seventh deliverable: 22 days, 9%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Eighth deliverable: 22 days, 9%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Ninth deliverable: 22 days, 2%
Monthly Progress Report (MPR) consisting of:
Summary progress of the workforce analysis exercise against project timelines;
Key issues, challenges and risks that emerged during the reporting period and management options for how to address/resolve these;
Key (emerging) developments in the political, legal and/or policy landscape that may impact the project’s intended results or impact;
Annexes of concept notes, briefing notes, TORs, presentations or any other products that were completed during the reporting period.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
An Issue Analysis / Topical Brief or training/workshop for MOIA staff on a relevant topic as it relates to the objective of this assignment;
Any other information / documentation requested by the Project Coordinator.
Tenth deliverable: 22 days, 16%
Final Report / Monthly Progress Report (MPR) consisting of:
A summary of the project, with reflections on good practices and lessons learned as well as recommendations for next steps.
A summary version of the MPR in the format of an updated Project Brief and Powerpoint presentation, which can be presented/delivered to key stakeholders;
Any other information / documentation requested by the Project Coordinator.
Payment Modality:
Payments under the contract shall be delivery based and be made on receipt of the specific milestone reports indicated above, and including a timesheet according to UNDP procurement formats for individual contractors. These shall be as indicated in the table above, and shall be made upon approval by the relevant MPD managers. The draft of the assessment and recommendations will be reviewed by both the MOIA concerned departments and UNDP MPD Management. Upon receipt of final comments, the consultant shall finalize the report for formal acceptance by UNDP at which point the final payment shall be released.
Competencias
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism.
Functional Competencies:
Knowledge Management and Learning:
- In-depth practical knowledge of inter-disciplinary development issues;
- Seeks and applies knowledge, information, and best practices from within and outside of UNDP.
Development and Operational Effectiveness:
- Ability to lead strategic planning, change processes, results-based management and reporting;
- Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects;
- Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations.
Management and Leadership:
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Ability to lead effectively, mentoring as well as conflict resolution skills;
- Demonstrates strong oral and written communication skills;
- Remains calm, in control and good humored even under pressure;
- Proven networking, team-building, organizational and communication skills.
Habilidades y experiencia requeridas
Academic Qualifications:
Bachelor’s or Master’s degree from a recognized university in any of the following areas or related field: Public Administration, Human Resource Management, Business Administration, International Development or related field.
Years of experience:
With Masters’, at least 10 years of relevant experience in organizational design, organizational change, human resource management or related field;12 years of experience is required with a Bachelor’s degree;
At least 5 year experience within the Rule of Law institutions / uniformed forces (police, military, etc.) is required;
At least 2 years in an advisory or capacity building capacity is required;
Previous work experience with an international organization is preferred;
Past experience working in Afghanistan and/or conflict affected countries desirable.
Language:
Excellent written and oral English skills
Competence in Dari and/or Pashtu is an asset.
Working Arrangements
Institutional Arrangements:
The international consultant will work under the overall supervision of the MPD Project Manager and under direct supervision of the Project Coordinator (Institutional Development component).The consultant shall work in close collaboration with MPD staff of the MPD project and will liaise with relevant ministerial authorities as and when required;
MPD project office will provide office space and internet facility, logistical and other support service including transport and security applicable to UNDP international personnel. The consultant however is expected to bring his/her own laptop and mobile phone and meet local communications costs (MPD will provide a local pre-paid SIM card). Costs to arrange meetings, workshops, travel costs to and DSA during field visits (if any), etc shall be covered by MPD project.
Duration of the Work
The performance under the contract shall take place over total contract duration of 220 working days excluding joining and repatriation travel days. The target date for the start of work will be around Mid-September 2017 depending on the availability of the appropriate consultant.
Duty Station
The duty station for the contractor is Kabul, Afghanistan for the entire duration of the contract. When in Country, the Contractor will be required to report regularly and be present at UNDP MPD project office (MOIA and/or UNOCA) during the working hours, security conditions permitting. The contractor will follow the working hours and weekends as applicable to UNDP project staff. Contractor’s movement for meetings and consultations shall be coordinated by UNDP MPD project office. The contractor is at all times required to observe UNDP security rules and regulations.
Price Proposal and Schedule of Payments:
The contractor shall submit a price proposal as below:
Daily Fee – The contractor shall propose a daily fee which should be inclusive of his professional fee, local communication cost and insurance (inclusive of medical evacuation). The number of working days for which the daily fee shall be payable under the contract is 220 Working days;
Living Allowance, LA – The contractor shall propose a LA at the Kabul applicable rate of USD 162 per day for his stay at the duty station. The maximum number of days for which the LA shall be payable under the contract is 307 nights. The contractor is NOT allowed to stay in a place of his choice other than the UNDSS approved places. UNDP will provide MORSS compliant accommodation in a UN approval locations;
Travel & Visa – The contractor shall propose an estimated lumpsum for home-Kabul-home travel and Afghanistan visa expenses;
R&R - The contractor shall be entitled for R&R - 7 calendar days (USD 2,170) for every six weeks during the course of the assignment. After the last R&R, the contract should mandatorily stay in country for minimum of 30 calendar days.
The total professional fee, shall be converted into a lumpsum contract and payments under the contract shall be made on submission and acceptance of deliverables under the contract in accordance with the abovementioned schedule of payment.
Evaluation Method and Criteria:
Individual consultants will be evaluated based on the following methodology:
Cumulative analysis
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
Responsive/compliant/acceptable, and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight 70%
* Financial Criteria weight 30%
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Technical Criteria 70 points
Technical Proposal (40 marks)
Technical Approach & Methodology (25 marks) – This explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach;
Work Plan (15 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.
Qualification and Experience (30 marks) [evaluation of CV]
General Qualification (10 marks)
Experience relevant to the assignment (20 marks)
Documents to be included when submitting proposals:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:
- Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II);
- Personal CV or P11, indicating all experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
Technical proposal:
- Brief description of why the individual considers him/herself as the most suitable candidate for the assignment;
- A methodology, on how they will approach and complete the assignment and work plan as indicated above.