Antecedentes

The United Nations Global Centre for HR Services is a newly established common service, which provides centralized delivery of select HR services on behalf of participating Organizations of the United Nations Common System. The Global Centre for HR Services (GCHRS) has its central office location in Bonn, Germany with affiliated locations in multiple UN offices. In addition, the GCHRS also coordinates supporting capacity, consisting of specialized HR services.

Objective of the assignment

The GCHRS is seeking consultants to provide job design and classification services for ongoing casework managed by the United Nations Global Centre for HR Services. Under the direct supervision of the Centre’s Manager, the consultants will provide auxiliary classification recommendations.

The review will include an evaluation of functional responsibilities, work interrelationships, and organizational congruence, utilizing the International Civil Service Commission (ICSC) classification standards, and UN guidelines for generic job profiles, as follows:

1. The new General Service standard (Master Standard and Grade Descriptors) for classification of General Service position
2. Job classification system (Master Standard and Grade Descriptors) for classification of professional and higher categories positions
3. Guidelines for classifying positions utilizing UN Generic Job Profiles (GJPs)

Deberes y responsabilidades

The consultants will be responsible for the deliverables indicated below.

NOTE:

The amount of work a contractor is likely to be engaged during the LTA duration (3 years) is 750 days (250 days/per year). This number may be divided among more than one LTA holder for the purpose of establishing the maximum LTA amount per contractor. Please note that this is an estimate for financial proposal preparation only. It does not constitute a binding quantity/entitlement. The actual number of working days will be indicate in the TOR for specific assignments each time there is a call for assignment.

Management and organizational arrangements

• The consultants will be given access to relevant information necessary for execution of the deliverables under this assignment;
• The consultants will work from home;
• The consultants will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, etc.) and must have access to reliable internet connection;
• Given the global consultations to be undertaken during this assignment, the consultants are expected to be reasonably flexible with his/her availability for such consultations taking into consideration different time zones;
• Payments will be made monthly upon completion of deliverables defined and acceptance by the UNGCHRS’s Manager.

Travel arrangements

• Any necessary travel must be approved in advance by the Centre’s Manager
• The consultants are responsible for obtaining any visas and security clearances needed to travel, with the necessary support from the Centre;
• The consultants are also required to comply with the UN security directives set forth under https://dss.un.org/dssweb/
• All related travel expenses will be supported by the UNGCHRS budget and will be arranged as per UNDP rules and regulations for consultants.

Institutional Arrangement

The consultants shall report to the United Nations Global Centre for HR Services’ Manager.

Duration of the Work

The total duration of the LTA will be a maximum 3 year period (Mid January 2018 – 31 December 2020).

Duty Station

This is remote assignment, no travel to join duty station is envisaged. However, the consultants may need to travel for mission (up to 2 missions) to Bonn, Germany as decided by the UNGCHRS.

Competencias

• Strong written and verbal communication skills in English, with an excellent understanding of structure and form of official UN documentation;
• Excellent organizational skills and proven ability to deliver projects within assigned deadlines;
• Excellent interpersonal skills and objectivity;
• Experience working collaboratively in a team structure in a multicultural environment.

Habilidades y experiencia requeridas

Academic Qualifications/Education

• Advanced University degree in the Social Sciences or Bachelor’s degree with two extra years of relevant professional experience. Relevant fields of study and professional work include: Business Administration, Public Administration, Organization Psychology, Psychology, Sociology, Economics, International Relations, Human Resources Management or Organization Development.

Experience

• At least 5 years relevant experience in human resources management, with at least 2 years of experience in the field of Organizational Design and classification. Superior knowledge/experience with ICSC job classification standards for and their application across the UN common system.

Language skills

• Excellent writing, editing, and oral communication skills in English is required;
• Knowledge of official UN languages is desirable, including: French, Arabic, Spanish, Russian and Chinese.

Application Procedure

The application package containing the following (to be uploaded as one file):

• Online application with brief description of why the Offeror considers her/himself the most suitable for the assignment; and
• Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references.

Note: The above documents need to be scanned in one file and uploaded to the online application as one document.

Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.

• The financial proposal shall specify a total lump sum amount. Payments are based upon output, i.e. upon delivery of the services specified in the TOR, and deliverables accepted and certified by the technical manager. 
• The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: daily fee and number of workings days in a year; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
• This consultancy is a home-based assignment.
• In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP will not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
• If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNGCHRS under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNGCHRS.

The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.

Evaluation process

Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below.  Applicants will be evaluated based on cumulative scoring.  When using this weighted scoring method, the award of the contract will be made to the individual consultant (s) whose offer has been evaluated and determined as:

• Being responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.

Technical evaluation - Total 70% (70 points):

• Advanced University degree in the Social Sciences or Bachelor’s degree with two extra years of relevant professional experience. Relevant fields of study and professional work include: Business Administration, Public Administration, Organization Psychology, Psychology, Sociology, Economics, International Relations, Human Resources Management or Organization Development. (Maximum 5 points).

• At least 5 years relevant experience in human resources management, with at least 2 years of experience in the field of Organizational Design and classification. (Maximum 15 points).

• Superior knowledge/experience with ICSC job classification standards for and their application across the UN common system. (Maximum 30 points).

• Interview. (Maximum 20 Points).

After desk review (criteria 1, 2 and 3), candidates scoring a minimum of 35 points out of 50 will be invited for interview. Candidates obtaining a minimum of 70% (49 points out of total 70) between desk review and interview shall be considered for the financial evaluation.

Financial evaluation - Total 30% (30 points)

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

Contract Award

Candidates obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNGCHRS.

Payment modality

Payments are based upon output, i.e. upon delivery of the services specified above and deliverables accepted and upon certification of satisfactory completion by the Centre’s Manager. 

Framework Agreement

UNGCHRS plans to enter into the Long-Term Agreement (LTA) with up to 5 TOP ranked successful Individual Contractors to assure resources availability at the required time frame and/or increased demand for services requested.  Other technically qualified applicants that are not contracted, at the UNGCHRS discretion, may be placed in the roster of consultants, for a period of three years, to be used based on call basis for similar services.

Please note that the LTA does not form a financial obligation or commitment from UNGCHRS at the time the LTA contract is signed, and that such an agreement is non-exclusive. When a specific need arises, the successful Individual Contractors will be approached and be provided with a specific TOR and deliverables (and time frame) but still within the scope of the responsibilities stated in the LTA. The successful Individual Contractor/s is expected to provide Confirmation of Interest on the specific services required. Financial commitments will only be established each time a Purchase Order for the specific services/TOR for Individual Contractor is committed and based on the agreed LTA Daily Rate Consultancy Fee.

This LTA has a cumulative ceiling amount that may accrue to the individual contractor during the life of the LTA, but said amount shall remain as an upper limit, and must not and cannot be interpreted nor understood as neither a financial commitment nor guarantee of business volume.

Annexes (click on the hyperlink to access the documents):

Annex 1 - UNDP P-11 Form for ICs

Annex 2 - IC Contract Template

Annex 3 – IC General Terms and Conditions

Annex 4 – RLA Template