Task description Under the direct supervision of the Director, UNDP Ethics Office, the UN Volunteer will undertake the following tasks: - Support the development and dissemination of internal and public information in all key policy and functional areas of the Ethics Office; Refinement and implementation of internal and external communication strategies, including social media and the Ethics Intranet site, as well as training and awareness materials;
- Assist with intranet website management, including periodic recommendations to improve the functionality of the website;
- Assist with the enhancement and improvement of the Ethics Office’s public-facing web site;
- Support the development of internal communications tools such as broadcast messages, in-take forms, project documents, administrative reports, power point presentations and webinars, to staff and senior management;
- Support the development of ethics training materials and programmes;
- Support the development and dissemination of information products for the annual financial disclosure exercise, such as messages to heads of offices, focal points and filing staff, and announcements or website articles, reports on areas of FDP activity such as filing and verification exercises.
Tasks in addition to the above communications, outreach, and learning responsibilities may include: - Monitor the Ethics inbox and provide timely and confidential ethics advice and guidance to UNDP personnel;
- Assist in the management of the Ethics Office case database and case information;
- Assist with the preliminary review of financial disclosure statements;
- Assist in the preparation of the Ethics Office’s annual report, standard operating procedures, and other guideline documents;
- and Undertake travel, if required.
Furthermore, UN Volunteers are required to: - Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
- Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Results/Expected Outputs The Associate Ethics Adviser will be exposed to operations in all the functional areas of an independent Ethics Office in the UN Common system, and will gain indepth understanding of the structure and functions of UNDP. He/she will gain exposure to and an understanding of the tools/mechanisms used for internal/external communication and awareness-raising of ethics standards, and will participate in the development and implementation of ethics outreach and learning initiatives. He/she will additionally have the opportunity to develop an understanding of UNDP’s financial disclosure system, and gain experience in providing advice and guidance to staff on resolving ethical dilemmas. Relevant results will include: - Broader dissemination and awareness of ethical standards applicable to UNDP personnel at both headquarters level and in the field, leading to a strengthening of the ethical culture at UNDP;
- Enhanced methods of Ethics Office communication, including social and electronic media to raise awareness among UNDP staff of the required standards of behavior;
- More user-friendly and dynamic Ethics Office website(s), with communication in multiple languages to enhance accessibility;
- Production of additional Ethics Office training and outreach materials;
- Improved communication with FDP focal points, managers and filers for enhanced management and mitigation of risks from conflicts of interest;
UNDP personnel receive timely, informed and consistent ethics advice, enabling better decision-making that advances the values, principles and interests of the United Nations; Improved Ethics Office information management; and Taking away professional knowledge of ethics, transparency, and accountability policies and mechanisms within the UN that can be applied to later assignments and interactions with government and other public sector organisations. • The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs); • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development dur-ing the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed
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