The objective of this assignment is to support the Infrastructure Fund and the Major Project under supervision of the Project Manager in reparation of manual for operations and procedures during a project preparation, implementation and monitoring.

Scope of Work

Based on deep assessment and in-line with

1. Review the current project management practices, operations and procedures of the Infrastructure Fund and the Major Project Secretariat focusing on:

• Problem analysis / gaps;
• Lesson learnt extraction;
• Best practices.

1. Interview with key stakeholders and collecting information for all cross functions activities;
2. Prepare Check-list with timeline for key operations and procedures & Calendar for key processes;
3. Conduct a workshop to present PAM and overall results at the end of the assignment.

3) EXPECTED OUTPUTS AND DELIVERABLES

The product/output: Project Administration Manual (PAM)/Guidelines to be produced for project implementation arrangements and operations for the Infrastructure Fund/Major Project Secretariat.

4) INSTITUTIONAL ARRANGEMENTS

The Consultant will be based at the Major Project Secretariat (MPS) of the Infrastructure Fund. The Consultant will report to the Project Manager of UNDP (IDSP) and the Director of the Major Project Secretariat (MPS) of the Infrastructure Fund. UNDP Democratic Governance unit will ensure Quality Assurance on the Consultant’s work.

The Consultant will submit progress reports based on achieved results and deliverables. One week before the end of the Contract the Consultant will present a final report with all results during the assignment.

5) DURATION OF ASSIGNMENT, DUTY STATION AND EXPECTED PLACES OF TRAVEL

Duration: 60 working days

Duty Station: Dili, Timor-Leste. Any official travel outside duty station that is not foreseen in the ToR shall be agreed upon prior to travelling according to UNDP rules and regulations related to IC.

6) QUALIFICATIONS OF THE SUCCESSFUL CONTRACTOR

Education:

• MBA, master’s degree in engineering/economics. PhD would be an asset;

Experience:

• At least 10 years of working experience on project management for infrastructure;
• At least 5 years of working experience in a senior leadership or advisory role in a government,

development institution, or other relevant body;

• Practical knowledge of the regulatory/ institutional arrangements for infrastructure projects, including FIDIC standards;
• Proven experience in preparation of standards (Manual/Guidelines) for a similar area;
• Significant experience working in developing countries.

• Fluent English is required; Portuguese would be an asset

• Excellent writing and presentation skills, analytical skills;

Related publications/reports would be an advantage;

• Great communications skills with high level officials;
• Ability to work with a government and meet tight deadlines.

7.1. Financial proposal:

The payment method is Lump Sum amount based on the progress report for every working period based on deliverables up to the end of the Contract. Travel cost to arrive and depart to the Duty station is included in the Contract price. Travel arrangements will be coordinated with the MPS according to the work plan and the project schedule. In case of unforeseeable travel, payment of such travel costs including tickets, lodging and terminal expenses should be agreed upon, between the UNDP/MPS and the Consultant, prior to travel.

The financial proposal must be expressed in the form of Daily Fee “all inclusive” supported by a breakdown of costs, as per template provided (see the Financial Proposal Template).

7.2 Schedule of payment:            

Payment will be made at the end of each working period related to the deliverables, based on the total number of working days during the period when the payment is claimed. An IC Time Sheet must be submitted by the Contractor, approved by the Individual Consultant’s supervisor, which shall serve as the basis for a payment.

8) RECOMMENDED PRESENTATION OF OFFER

1. Duly accomplished Letter of Confirmation of Interest and Availability and Submission of Financial Proposal using the template provided by UNDP;
2. Personal CV and P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
3. Brief description of why the individual considers him/herself as the most suitable for the assignment;
4. Methodology how will approach and complete the assignment; 
5. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.   
6. Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one (combined) single PDF document.

9) CRITERIA FOR SELECTION OF THE BEST OFFER

Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70% and combined with the price offer which will be weighted a max of 30%. Note: Only application that scores a minimum of 49 points (70%) of the technical criteria will be considered for financial evaluation.

10) APPROVAL

This TOR is approved by:

Signature                                                                                              

Name and Designation                                                                      

Date of Signing                                                                                    

11) ANNEXES TO THE TOR:  A. PAM Cover Template