Antecedentes

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

This project will improve local and national health systems to enhance prevention, protection and attention to GBV, combating xenophobia and discrimination against migrant women, as well as addressing and transforming social and institutional tolerance to this problem, in the strategic corridor of Maicao, Barranquilla and Cartagena, as areas of reception of mixed migratory flows from Venezuela.

Supported by USAID, Colombia's Gender-Sensitive Response to Migration at the Border Activity will use the health sector as an entry point, which has been identified by the Humanitarian Country Team as the most pressing humanitarian need, to address the current lack of healthcare services provision to women victims of GBV by: i) supporting local Health Secretaries to update their health plans, allowing an integral response to the Venezuelan migrant women and girls victims of GBV; ii) ensuring that the information and registry systems include sex-disaggregated data and take into account the situation and needs of the Venezuelan population regarding GBV in such a way that they can guide the local health response to this problem; iii) facilitating focalized services provision to 4.000 women in Maicao, Barranquilla and Cartagena victims of GBV cases; iv) promoting in each location the creation and/or consolidation of mixed networks of social organizations working with Colombian and Venezuelan women towards GBV prevention, especially at the border area; and v) ensuring that each municipality has a strategy of cultural transformation, which promote new masculinities co-responsible for the eradication of GBV, reaching 15.000 local inhabitants to propel safe environments to vulnerable incoming population.

Reporting to Operations Manager, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UN Women HQs as required for resolving complex finance and programme-related issues and exchange of information.

Deberes y responsabilidades

Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations; 
• Review programme data from programmes/ projects for the CO website;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims; 
• Prepare public information materials and briefing packets; 
• Assemble briefing materials and prepare power-point and other presentations;

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
• Organize, compile and process information from donors, CO and programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Competencias

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Habilidades y experiencia requeridas

•             Completion of secondary education required.

•             Bachelor’s degree in Business or Public Administration is an asset.

•             At least 6 years of progressively responsible experience in administration or programme management/support;

•             Experience in working in a computer environment using multiple office software packages;

•             Experience in the use of ATLAS is an asset;

•             Experience in supporting a team.

 •            Fluency in Spanish is required, and English is an asset

•             Knowledge of the other UN official working language is an asset