Antecedentes

Please apply through this link: https://www.unv.org/special-calls/administrativelogistics-clerk

The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers. In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities. In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the Sustainable Development Goals. Peace, Justice and Strong Institutions achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. In Ukraine UN Women works with the government, parliament and civil society in advancing gender equality through implementation of the national and international commitments on gender equality and women’s human rights. UN Women Ukraine implements interventions towards the realization of following strategic goals: elimination of violence against women and girls; implementation of women, peace and security agenda and gender responsive governance. In Ukraine UN Women works with the government, parliament and civil society in advancing gender equality through implementation of the national and international commitments on gender equality and women’s human rights. UN Women Ukraine implements interventions towards the realization of following strategic goals: elimination of violence against women and girls; implementation of women, peace and security agenda and gender responsive governance. UN Women works closely with the UN Country Team in integration of women’s rights and gender equality in all spheres of UN work. The joint programme of UN Women, UNDP, FAO and UNFPA on “EU Support to the East of Ukraine – Recovery, Peacebuilding and Governance”, funded by the European Union is being implemented in conflict-affected Donetsk and Luhansk oblasts of Eastern Ukraine. The Joint programme aims to contribute to peace, economic revitalization and reconciliation in Eastern Ukraine through social and economic recovery, with special focus on Government Controlled Areas (GCAs) of Donetsk and Luhansk oblasts.

Deberes y responsabilidades

Under the overall guidance and supervision of Programme Specialist, Administrative/Logistics Clerk will provide day-to-day administrative support to the programme staff for the implementation of the above mentioned programme components and undertake the following tasks: 

Support implementation of operational strategies by:

• Full compliance of administrative activities with UN/UN Women rules, regulations, policies and strategies;
• Provision of inputs to the project’s administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Provision of inputs to the preparation and implementation of administrative team results-oriented work plans.

Ensure effective provision of administrative and logistical support by:

• Ensuring that travel arrangements and authorizations, passport and visa requests and extensions flight bookings and all other matters related to travel of international and national staff are properly and timely authorized and processed;
• Providing administrative and logistical support in preparation of missions, conferences, workshops;
• Providing inputs for preparation of budget, provision of information for audit;
• Assisting in organization of shipments, mailing of documents for UN Women;
• Participation in data collection, analysis and maintenance of projects related database and files; maintaining accurate electronic and paper filing, information and records systems ensuring safekeeping of confidential materials;
• Participation in project activities (meetings, round tables, conferences, other public activities) preparation, implementation and follow up, taking meeting minutes;
• Support Buyer in preparation of Purchase Orders (POs) by submitting full set of necessary supporting documents.

Ensure provision of basic administrative support services to the project:

• Preparation of routine draft correspondence and reports;
• Extract, input, copy, scan and file data from various sources;
• Selection of suppliers for basic goods and services by collecting quotations;
• Collect background information documents, as necessary;
• Communication with partners on technical issues of cooperation;
• Maintenance of records on project assets management and preparation of required reports;
• Maintenance of project contract management.

Provide support to knowledge building and knowledge sharing through:

• Participation in the training for office staff;
• Contributions to knowledge networks and communities of practice.

Competencias

Competencies & Values:

• Accountability;
• Adaptability and Flexibility;
• Commitment and Motivation;
• Commitment to Continuous Learning;
• Ethics and Values;
• Managing Performance;
• Planning and Organizing;
• Professionalism;
• Respect for Diversity;
• Self-Management;
• Working in Teams.

Habilidades y experiencia requeridas

Education:

• Master degree or equivalent. University Degree in public administration, finance, management or similar field is a requirement.

Required experience:

• Minimum 2 years of relevant experience in administrative support;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in handling web-based management systems would be a strong asset. 

Area of Expertise:

• Administration and administrative assistance Mandatory;
• Logistics and supply management Optional.

Language Skills:

• Ukrainian (Mandatory), Level – Fluent;
• AND - English (Mandatory), Level - Fluent;
• AND - Russian (Mandatory), Level - Fluent.

Need Driving Licence - No.

Application Code UKRR000289-4753

APPLICATION PROCEDURE:

Not yet registered in the UNV Talent Pool? First register your profile at  https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Ukraine and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

For full and detailed vacancy notice please access: https://www.unv.org/special-calls/administrativelogistics-clerk

Disclaimer 

United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.