The climate change and energy portfolio in UNDP Malaysia provides policy advisory and implementation support to catalyse low-carbon and climate resilient development in Malaysia. The portfolio focuses on climate change mitigation, climate change adaptation and sustainable energy.

The Green Technology Application for the Development of Low Carbon Cities (GTALCC) is a UNDP-GEF funded project to facilitate the implementation of low carbon initiatives and to showcase a clear and integrated approach to low carbon development in Malaysia focusing in five participating cities – Putrajaya, Cyberjaya, Petaling Jaya, Melaka and Iskandar Malaysia. It is expected to generate direct GHG emission reductions of 346,442 tonnes CO2eq by end of project and 2,152,032 tonnes CO2eq over the lifetime of project investment. The objective will be achieved by removing barriers to integrated low carbon urban planning and development through 3 components:

1. Policy support for the promotion of integrated low carbon urban development, which will enable cities to implement and adopt integrated low carbon urban development plans;
2. Awareness and institutional capacity development, which will expedite appraisal, approval and the implementation of strategic urban development, and ensure cities are aware of planning and implementing low carbon technology applications, and;
3. Low carbon technology investments in cities, where there is an increase in investment in low carbon technologies with more low carbon projects implemented.

The Ministry of Environment and Water (KASA) is the implementing partner of this project and Sustainable Energy Development Authority (SEDA) Malaysia, an agency under the Ministry of Energy and Natural Resources (KeTSA) is the lead consultant.

The GTALCC project is hiring a graphic and multimedia project assistant to assist in strengthening the communications and outreach function of the GTALCC project.

The graphics and multimedia project assistant will perform the following tasks

METHODOLOGY

The project assistant will report to the GTALCC National Project Manager in consultation with the UNDP Programme Manager. He/ she will work closely with the GTALCC project team based at the Sustainable Energy Development Authority (SEDA). The methodology includes active consultation, engagements with the GTALCC Project Team, producing draft designs for approval and final design ready for printing/publishing and editorial.

DELIVERABLES

The Consultant shall be responsible for the delivery, content, technical quality and accuracy of the reports in accordance to the timeline in Annex I.

TERMS OF PAYMENT

The fee is payable monthly based on time sheet completed with description of tasks, certified by the UNDP Supervisor. Please refer to Annex I below for the schedule of payments. The fee quoted should be in Malaysian Ringgit inclusive of all expenses (professional fee, travel, vehicles and other relevant costs such as allowances, taxes) to deliver the outputs.  

The estimated maximum number of workdays for the duration of the consultancy is as follows:

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP, and partner organizations; and
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

• Excellent graphic design and creative multimedia skills
• Proficiency in design software
• Internet research skills, ability to handle and interpret data

Development and Operational Effectiveness:

• Ability to analyse and understand the diversity of religion, culture and tradition, and challenges in promoting tolerance and respect from the policy, legal and regulatory perspectives;
• Ability to apply organisational policies and procedures; and
• Strong analytical skills.

Management and Leadership:

• Focuses on impact and result for the client and responds positively to feedback;
• Supports teams effectively and shows conflict resolution skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Builds strong relationships with clients and external actors; and
• Demonstrates openness to change and ability to manage complexities.

Education Requirement:

• Bachelors degree in mass communications, multi-media or other relevant fields of study to the assignment. A Bachelors degree in other fields can be accepted with demonstrated and acceptable relevant hands-on experience commensurate with the duties as outlined above can be considered
• Diploma in similar field as above, with more than 5 years of working experience is accepted in lieu of a Bachelor’s degree

Experience:

• Knowledge and a proficient user of Microsoft Office productivity tools
• Knowledge and proficient user of Adobe design tools such as InDesign, Photoshop and Illustrator

Language Requirement:

Fluency in both written and spoken English and Malay

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

1. Document 1 : Letter of Confirmation of Interest and Availability at  http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20_Annex%201.docx?download;
2. Document 2: Personal CV / P11 including areas of expertise and past experiences in similar area of work and at least 3 referees at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download 
3. Document 3: Financial Proposal at https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Financial Proposal Template (Daily Fee) - MYR.doc .All inclusive and takes into account various expenses the candidate expects to incur during the contract, including:
   • The daily professional fee;
   • The cost of travel from the home base to the duty station (UNDP Office, Putrajaya) and vice versa;
   • Communications, utilities and consumables; and
   • Life, health and any other insurance.
4. Document 4: List and summarise at least 3 samples of past work (videos, graphics, reports etc). 
5. Please submit this information in one file as Document 1, 2, 3 and 4.
6. Candidates who fail to submit all the information requested above will be disqualified.

How to Apply:

• Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template and General Terms & Conditions mentioned below;
• Read and agree to the General Terms & Conditions;
• Click the ‘apply’ icon and complete what is required;
• Scan all documents into 1 pdf folder and then upload;
• For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/069" as the subject matter.

General terms & conditions to be downloaded:?

• The General Terms & Conditions for Individual contract is available at: http://www.my.undp.org/content/dam/malaysia/docs/Procurement/General%20Conditions%20of%20Contract%20for%20IC.pdf?download

           Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments

• The General Terms & Conditions for Reimbursement Loan Agreement is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf?download 

 Kindly note that the system will only accept one attachment , please merge all documents and submit as one file.

Note:

1. Incomplete applications will not be considered for shortlisting.  Only shortlisted candidates will be invited to an interview. The interview date will be informed to the shortlisted candidates directly.
2. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Evaluation Method and Criteria

WEIGHTAGE CRITERIA

Total Points: (Technical Grand Total x 70%) +  (Financial Grand Total 30%)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.