UNDP Jobs - 100869- Intern - Procurement Support

Intern - Procurement Support

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

Internship

Starting Date :

23-Aug-2021

Application Deadline :

13-Aug-21 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

6 months

Languages Required :

English

Expected Duration of Assignment :

6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Bureau of External Relations and Advocacy (BERA) is responsible for positioning UNDP as the world’s leading global development agency, promoting its global authority and thought leadership on sustainable development and the interconnected issues of poverty, inequality, and climate change. BERA leads and supports UNDP in building and nurturing strategic relationships and alliances essential to achieving its mission. Creating strong political and financial backing for UNDP by providing partners and supporters with a clear understanding of what UNDP does and how our mission, capabilities and flagship services relate to them. The Bureau leads UNDP’s work on innovative and diversified partnerships and ways of financing the Decade of Action to achieve the Sustainable Development Goals. It is also responsible for global campaigns on critical development issues, which aim to inform government policies and build partnerships around high-impact solutions. BERA coordinates and sets corporate standards across the functions of partnerships, marketing and communications within UNDP and leads on internal communications.

The Bureau of External Relations and Advocacy is positioned around three service lines; Public Partnership; Advocacy, Marketing and Communications; and Private and Finance Partners, all working in close collaboration and coordination under the guidance of the Directorate and with the support of the Management Support Unit and Strategic Analysis and Engagement team.

BERA has a robust network of Representation Offices (Brussels, Copenhagen, Geneva, Tokyo, Washington D.C. and Germany) and Regional Teams in five hubs (Africa, Arab States, Asia Pacific, Europe and CIS, and Latin American and the Caribbean) co-led with Regional Bureaux, all of which play a critical role in audience centric communications and management and strengthening of relationships with Public and Private Partners to help build a strong brand for UNDP within the local ecosystem.

The Management Support Unit is part of the Directorate. As such, it plays a central role in advising the BERA Leadership Team on:

All matters related to corporate management initiatives including strategic planning, budgeting, financial, procurement and human resources management; results based management; enterprise risk management - including oversight & monitoring and audit preparedness;
The Bureau’s contribution and compliance with the corporate policy framework, such as the Programme and Operations Policies, Procedures, Accountability Framework and Organizational Handbook projects; Bureau Risk framework; Corporate ICT strategies; Corporate Knowledge, Information and Content Management initiatives; Corporate Learning Strategies etc.

All Corporate Surveys including the Global Staff Survey and the Headquarters Products and Service Survey. In a team with other Directorate colleagues takes the lead in managing and implementing the UNDP Partner Survey which is under BERA corporate leadership.

The Procurement Intern will report directly to the Procurement Specialist and indirectly to the Chief, Management Support Unit and be part of the MSU team and be responsible for developing standard operating procedures, checklists, procurement planning, contracts database, research, streamlining procedures, and knowledge sharing within the team.

Duties and Responsibilities

Support on reviewing the BERA procurement plan and scheduling meetings with teams in BERA to discuss and follow up the plan
Putting together a database of all procurement contracts in BERA including ICs, IPSA, NPSA, Contract for goods and services, RLA, LTAs.
Prepare SOPs, templates, and checklists for the different procurement methodologies.
Review open purchase orders and follow-up on action required (payments, extensions, closing).
Facilitate desk reviews, interviews for procurement processes and logistics pertaining to it
Support in preparing training materials and refresher courses for staff on procurement.
Be part of weekly MSU meetings and keep a track of actions.
Undertake any other tasks as requested in the area of Operations.

Competencies

Core:

Innovation: Ability to make new and useful ideas work.
Delivery: Ability to get things done.

Technical/Functional:

Analytical: Excellent research skills, combined with a proven analytical aptitude and ability to tap into a vast array of traditional and new knowledge sources.
Communication: Excellent writing skills, as well as strong analytical aptitude and strong communication skills.
Organizational: Strong organizational, time management, communication and interpersonal skills. Ability to work flexibly.
Team work: Demonstrates intercultural sensitivity in a multicultural environment.

Secondary:

Demonstrates integrity and fairness, by modeling the UN/UNDP’s values and ethical standards;
Promotes the vision, mission and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience

Education:

Students in development, business, international relations, law or related fields who are currently: i) enrolled in a graduate school programme (second university degree or equivalent, or higher); or ii) enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (iii) have graduated with a university degree and, if selected, must start the internship within one-year of graduation.

Experience:

No professional experience necessary.

Language requirements:

Fluency in English (both written and oral). Knowledge of another UN language is an advantage.

Availability: Full time 6 months.

Additional Information:

Interns may be paid a stipend under the conditions prescribed below;
Costs and arrangements for travel, visas, passports, accommodation and living expenses are the responsibility of the interns;
Where an intern is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, a stipend intended to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station, must be paid by the receiving office.
The monthly amount of the stipend will be determined for each duty station based on the stipend rates published yearly by the OHR Policy and Compensation Unit.
Where an intern is financially supported by an institution, government or third party, UNDP will, subject to the rules of such institution, government or third party, pay the intern the difference, if any, between the external financial support provided and the applicable UNDP stipend

Further Career Opportunities:

The purpose of internships is not to lead to further employment with UNDP but to complement an intern's studies. However, a number of interns, having completed their studies and met the necessary requirements, have gone on to further assignments with the UNDP or elsewhere in the United Nations system.