Background
Bangladesh has made significant progress in disaster risk management, but the country is still at risk of growing loss and damage due to disaster and climate stresses. The evidence shows that the current and likely future impacts of disaster and climatic stresses on the economy, livelihoods and assets of the country has been pointedly increased in the past decades. However, the country has earned global reputation in many areas of the Millennium Development Goals (MDGs) and Hyogo Framework of Action (HFA), and currently development agenda is highly focused in achieving the Sustainable Development Goals (SDGs), Paris Climate Agreement and Sendai Framework for Disaster Risk Reduction (SFDRR).
National Resilience Progamme (NRP) is joint programme being implemented by four GoB agencies – Department of Disaster Management (DMD), Programming Division of Bangladesh Planning Commission, Department of Women’s Affairs and Local Government Engineering Department (LGED). With the financial support from FCDO (UK), SIDA (Sweden)and from the Government of Bangladesh. The main goal of NRP is to contribute for sustaining economic growth through risk informed development, assisting resilience efforts to the community, and making the development planning-gender responsive and inclusive. NRP-Programming Division Part Project is designed to contribute for institutionalization of disaster and climate risk screening in planning process, promote resilience in public and private sector investment and enhance the knowledge base on disaster resilience among the business community. The NRP also considers emerging issues like pandemic as a component of resilience and human induced hazard is also emphasized to minimize economic loss.
As part of NRP efforts for promoting resilience in business, developing guideline and piloting multi-hazard Business Continuity Plans (BCP) in economic zones and industries are identified as one of the key interventions. Considering the significant contribution of Economic Zones (EZs) to Bangladesh economy managed by the Bangladesh Economic Zones Authority (BEZA) under Prime Minister’s Office, the NRP will work with BEZA for developing guidelines of area BCP and piloting in two designated economic zones (i.e., Bangabandhu Sheikh Mujib Shilpa Nagar (BSMSN) and Meghna Industrial Economic Zone (MIEZ)). BSMSN is located at the adjoining Upazilas of Chattogram and Feni with an area of 30000 acres of land aiming to develop a planned Industrial City and employment for 1.5 million people within next 15 years. As a private economic zone, MIEZ is situated in the Sonargaon Upazila of Narayanganj district with an area of 110 acre. In addition, a guideline on enterprise-level BCP will be formulated and piloted in a selected industry with prior consultation with BEZA and Programming Division of Bangladesh Planning Commission.
Under above-mentioned context, as a technical partner of NRP- Programming Division, UNDP Bangladesh is soliciting technical and financial proposals from experienced experts in the field of Industrial Production Engineering to establish area specific BCP in BSMSN and MIEZ, and an enterprise level BCP in a selected industry located either in BSMSN or MIEZ.
Objective of the assignment
The National Consultant will provide technical expertise in understanding engineering procedures in manufacturing processes and production methods that may affected by potential disasters and their countermeasures relation to develop and pilot area-specific BCP in BSMSN and MIEZ and an enterprise-wide BCP in an enterprise in any of the EZs.
Scope of work
- Conduct relevant literature review, and outline the industrial process flow charts of BSMSN & MIEZ, and industries located either in BSMSN, Mirsharai, Chattogram and MIEZ, Narayangonj as needed.
- Support in conducting Business Impact Analysis (BIA) to identify potential damage and disruption in industrial operations.
- Design and deploy risk management strategies for BSMSN & MIEZ as well as for enterprise as needed and/or advise on potential approaches in consultation with team leader and other consultants
- Validation of financial feasibility and technical viability of proposed disaster risk management approaches.
- Quantitative assessment of estimated benefits through BCP intervention considering potential disasters.
- Conduct field visits to the project sites as needed and do necessary assessment of the concerned facilities on behalf of BEZA.
- Support team leaders and other national consultants in drafting and finalising reports, presentations, and sharing workshops/consultation with stakeholders.
- Any other relevant activities in relation to preparation of BCP for two Economic Zones and an industry.
Duties and Responsibilities
Deliverables
The consultant will carry out the following tasks in close collaboration with the Team Leader and other team of experts, and under the guidance of Project Director (NRP-PD), BEZA and UNDP. The expected tasks may be adjusted in consultation with the parties concerned from time to time. The components of the assignment would be as follows:
Components | Tasks | Deliverables |
1. Inception | 1.1 The consultant will prepare an inception report incorporating detail methodology and work plan of the assignment. 1.2 The consultant will present the inception report in a workshop to be arranged by the NRP-Programming Division Part with the participation of all key stakeholders. The report will be modified based on the comments to be generated in the workshop. | 1. Inception report with detail methodology and time bound work plan
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2. Documenting industrial process and BIA | 2.1 Review relevant literature related to the impact of disaster and/or climate change on industries/economic zones as needed 2.2 Develop a diagram of industrial manufacturing process indicating general flow of plant processes and equipment. 2.2 Conduct risk analysis including disaster and climate change for identified equipment and plants and identify existing safety barriers. | 2. Technical report on industrial flow chart and detail risk analysis |
3. Identify risk management approaches | 3.1 Design appropriate (disaster & Climate change) risk management strategies in term of financial and technical practicality 3.2 Economic assessment of BCP for effective management of disaster in economic zones and industries. 3.3 Sharing draft report in stakeholder meeting and finalise it accordingly. | 3. Report on costed disaster risk management approach with cost-benefit analysis of establishing BCP |
4. Support | 4.1 Support in drafting and piloting BCP 4.2 Support in capacity building in collaboration with other team members. 4.3 Sharing findings in different stakeholder consultations and BCP technical committee. | 4. Contribute in BCP template formulation and piloting |
5. Final report | 5.1 This report should include a description of key outputs and activities, associated challenges, lessons learnt, recommendations and any unintended outcomes if applicable. | 5. Assignment completion report includes all reports. |
Supervision and performance evaluation
The consultant will work with close collaboration of NRP-Programming Division team including the Project Director, NRP-PD, BEZA, UNDP and team leader. Project Manager of NRP-PD and a focal point of BEZA will act as key contact persons for this assignment.
Timeframe and deadlines
Sl. | Deliverables | Days required | Start date | End date |
1 | Inception report with detail methodology and time bound work plan | 03 | 01/11/21 | 07/11/21 |
2 | Technical report on industrial flow chart and detail risk analysis (Risk Mapping report) | 07 | 08/11/2021 | 25/11/21 |
3 | Report on costed disaster risk management approach with cost-benefit analysis of establishing BCP | 08 | 26/12/21 | 15/12/21 |
4 | Contribute in BCP template formulation and piloting | 07 | 16/12/21 | 31/12/21 |
5 | Assignment completion report includes all reports. | |||
Total | 25 days |
Documents
The Consultant will prepare and submit the documents mentioned above at the assignment deadline dates. Further work, or revision of the documents, may be required if it is considered that the report does not meet the UNDP and GoB standards, and any deviations from TOR, or any factual errors found, or the document is incomplete.
Inputs
The NRP-Programming Division Part will provide office space for desk works if needed. The consultant needs to arrange own computer/laptop in performing works. The Consultant is expected to have own laptop and mobile phone. Cost of communication should be included in the financial proposal.
Duty Station and Filed Visit
The Consultant’s duty station will be in Dhaka. The NRP- Programming Division Part will provide office space for desk works, if needed. The consultant needs to arrange own computer/laptop in performing works. The consultant will arrange their field visits (for a total of 03 times field visits) to the selected Economic Zones (BSMSN, Mirsharai, Chattogram & MIEZ, Sonargaon, Narayangonj) for data collections and consultation with relevant stakeholders having coordination with the team leader. The Consultant is not required to report daily at the duty station but shall have an agreed reporting schedule (a monthly status report on the outputs) with the project management unit (NRP-PD) and UNDP. The consultant should take all safety measures related to COVI19 during the field visit or any other activity of the consultancy.
Competencies
- Excellent oral and written English and Bangla communication skills, and exceptional technical writing and presentation capabilities;
- Ability to engage with high-ranking Government Officials and provide policy advisory support services;
- Innovativeness and effectiveness capability under varying work assignments, conditions, and time pressures;
- Ability to meet deadlines and work under pressure;
- Ability to work independently and participate in team-based environment; and
- Demonstrates integrity by modelling the UN’s values and ethical standards.
Required Skills and Experience
Qualification of the consultant
- Bachelor’s degree in industrial and Production Engineering/ Electrical & Electronic engineering/Civil Engineering/Sustainable & Clean Production, and/or any other related fields.
- Overall, 05 years of relevant professional experience in manufacturing plants/process or teaching and research in the relevant field.
- At least 02 years of experience in implementing industrial sector’s environmental compliance and/or disaster risk management.
Financial proposal
Lump sum contracts
The financial proposal shall specify daily fees, travel cost, and total fees and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e., whether payments fall in installments or upon completion of the entire contract). Travel Costs for 3 times visit to 2 selected economic zones (Bangabandhu Shaikh Mujib Shilpa Nagar in Mirshari, Chattogram and Meghna Economic Zone, Sonargaon, Narayangonj need to be mentioned in the proposal. Payments are based upon output, i.e., upon delivery of the services specified in the TOR.
Deliverables are linked with the payment schedule:
Installment no. | Deliverables | Deadline of deliverable | Payment Schedule |
Inception report with detail methodology and timebound work plan | 07/11/21 | 30% of the contracted amount | |
Risk Mapping report | 25/11/21 | ||
Detail report on disaster response and recovery plan for BSMSN and selected enterprise | 15/12/21 | 40% of the contracted amount | |
Contribute in BCP template formulation and piloting | 31/12/21 | 30% of the contracted amount | |
Assignment completion report includes risk mapping report and disaster response and recovery plan. |
Evaluation
Individual Consultant will be evaluated based on the following methodologies:
Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual Consultant whose offer has been evaluated and determined as:
- responsive/compliant/acceptable, and
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight; 70%
* Financial Criteria weight; 30%
Only candidates obtaining a minimum of 49% point in technical criteria would be considered for the Financial Evaluation.
Criteria | Weight | Max. Point |
Technical | 70% | 70 |
Relevant educational background | 20% | 20 |
Professional experience in manufacturing plants/process or teaching and research in the relevant field | 30% | 30 |
Experience in implementing industrial sector’s environmental compliance and/or disaster risk management. | 20% | 20 |
Financial | 30% | 30 |
Financial Evaluation: (Total obtainable score – 30)
All technically qualified proposals will be scored out 30 based on the formula provided below. The maximum points (30) will be assigned to the lowest financial proposal. All other proposals receive points according to the following formula:
p = y (µ/z)
Where:
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Recommended Presentation of Offer
Interested individuals must submit the following documents/information to demonstrate their qualifications.
a) Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
b) Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
c) Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided
d) Suppose an organization/company/institution employs an Offeror and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA). In this case, the Offeror must indicate this at this point and ensure that all such costs are duly incorporated into the financial proposal submitted to UNDP.
Please combine all your documents into one (1) single PDF document as the system only allows you to upload a maximum of one document.
Note: The individual consultant who does not submit the above documents/requirements shall not be considered for further evaluation.
No DSA and travel cost will be paid at the duty station. Also, no DSA cost will be provided for field visits & consultations for data collection purpose. All envisaged travel costs must be included in the financial proposal. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel to a higher class, he/she should do so using their own resources. However, if unforeseen travel outside the duty station and field visit & consultation not required by the Terms of Reference is requested by UNDP, and upon prior agreement/approval, such travel shall be UNDP’s expenses and the individual contractor shall receive a per-diem not to exceed United Nations daily subsistence allowance rate in such other location(s).