Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Office/Unit/Project Description

The Bureau of External Relations and Advocacy (BERA) is responsible for positioning UNDP as the world’s leading global development agency, promoting its global authority and thought leadership on sustainable development and the interconnected issues of poverty, inequality, and climate change. BERA leads and supports UNDP in building and nurturing strategic relationships and alliances essential to achieving its mission. Creating strong political and financial backing for UNDP by providing partners and supporters with a clear understanding of what UNDP does and how our mission, capabilities and flagship services relate to them. The Bureau leads UNDP’s work on innovative and diversified partnerships and ways of financing the Decade of Action to achieve the Sustainable Development Goals. It is also responsible for global campaigns on critical development issues, which aim to inform government policies and build partnerships around high-impact solutions. BERA coordinates and sets corporate standards across the functions of partnerships, marketing and communications within UNDP and leads on internal communications.

The Bureau of External Relations and Advocacy is positioned around three service lines; Public Partnership; Advocacy, Marketing and Communications; and Private and Finance Partners, all working in close collaboration and coordination under the guidance of the Directorate and with the support of the Management Support Unit and Strategic Analysis and Engagement team. BERA has a robust network of Representation Offices (Brussels, Copenhagen, Geneva, Tokyo and Washington D.C.) and Regional Teams in five hubs (Africa, Arab States, Asia Pacific, Europe and CIS, and Latin American and the Caribbean) co-led with Regional Bureaux, all of which play a critical role in audience centric communications and management and strengthening of relationships with Public and Private Partners to help build a strong brand for UNDP within the local ecosystem.

The Management Support Unit (MSU) is considered an integral part of the Directorate and focuses on supporting the Bureau Directorate in all corporate planning aspects, results-based management (RBM), quality assurance and risk management including evaluations and audit. The MSU also has the responsibility for specialized end to end procurement support, strategic budgeting of resources as well as implementation, monitoring and compliance. It acts as an important liaison between BERA New York and Representation Offices, with central business units especially on various managerial and operational issues. This unit is also responsible for managing all the operations of BERA including, procurement, budget management, logistics general administration and IT services.

Institutional Arrangement

The consultant will work under the guidance and direct supervision of the Procurement Specialist (MSU) and will be responsible for the fulfilment of the functions as specified above.

Nationality: US citizens may also apply for the vacancy

Duties and Responsibilities

Scope of Work

The consultant will generally:

• Provide support to internal clients with procurement planning, organizing trainings, contract management, and procurement processes, conducted by MSU.
• Provide support in conducting supply market analysis in order to understand how the market works, the direction, the competitiveness of the market, the key suppliers and the value that suppliers place on the organization.
• Develop and support the necessary tools (including Standard Operating Procedures) to streamline internal business procedures, e.g. updating and maintaining the data bases for different type of contracts including ICs, IPSAs, contract for goods and services, POs, Rosters, etc.
• Support in conducting procurement processes leading to development of suitable procurement tools, systems, mechanisms and contracts that will ensure timely delivery of goods and services.
• Provide support elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes.
• Provide support with analysis of information for preparation of procurement plans and monitoring of its implementation.
• Support MSU with specific procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Liaise with technical managers, to review TOR and provide support to the technical evaluations.
• Assist with specific contractual issues and monitoring.
• Support MSU with the preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

Competencies

Required Skills and Experience

Minimum Qualifications of the Successful IPSA