Historique

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 shift in power.

To support UN joint programming in the provision of basic human needs, a Special Trust Fund for Afghanistan (hereinafter referred as the Fund or STFA) was established on 20 October 2021.
The Fund will serve as an inter-agency mechanism to enable donors to channel their resources and coordinate their support to the ABADEI Strategy and the UN joint programmes developed under it. The Special Trust Fund for Afghanistan has a two-tier decision-making and coordination structure, through the High-level Advisory Board and Steering Committee. The Fund is administered by the UNDP Multi-Partner Trust Fund Office (MPTF Office), acting as the Administrative Agent. The Trust Fund Management Unit (TFMU) is the Fund Secretariat for STFA and is the entity responsible for the operational functioning of the Fund and provides technical and management support to the Steering Committee.

The ABADEI Strategy represents one of the first large-scale attempts to operationalize a basic human needs approach within the complex and fast evolving context of Afghanistan. Conceptually, it provides an articulation of investments in essential services, livelihoods and community resilience that complement humanitarian efforts by helping households, communities, and the private sector cope with the adverse effects of the crisis. The ABADEI Strategy aims to promote more effective and joined-up responses by strengthening the collaboration, coherence, and complementarity of interventions with those covered through the Humanitarian Response Plan. It does this by providing support to the basic human needs of communities. It is anticipated that, as the conditions change, this support could evolve.

The Fund is administered by the UNDP Multi-Partner Trust Fund Office (MPTF Office), acting as the Administrative Agent. The Trust Fund Management Unit (TFMU) is the Fund Secretariat for STFA and is the entity responsible for the operational functioning of the Fund and provides technical and management support to the Steering Committee.

Devoirs et responsabilités

The Position:

Under the direct supervision of the Programme Management Specialist/Trust Fund Manager, the Consultant will provide support taking notes of meetings that accurately reflect the decisions and discussion that took place during the meetings for the STFA.

The incumbent is expected to display initiative, a positive approach, and strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by the direct supervisor or senior management.

DURATION AND DELIVERABLES

The assignment is expected to start on 01 June 2022 and be completed by 31 December 2022. The table below outlines the number of working days allocated to the consultant to carry out the assignment. The estimated number of days to be invested is also provided to fulfil required tasks for the development of deliverables as defined and listed in the table below. The number of days presented as ‘estimated number of working days to be invested’ is indicative. The IC may invest less/more than the estimated number of working days and finalize the respective deliverable. The payment for each deliverable will be made based on the actual number of days invested for that deliverable; however, the overall number of days to be invested for all deliverables cannot exceed 90 working days throughout the contract validity. The deliverables expected from the IC are as follows:

Impact of Results

The key results directly impact the quality of TFMU services within the TFMU team and the Country Office.

Compétences

Corporate Competencies:

•     Demonstrates commitment to UNDP's mission, vision, and values.

•     Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

•     Shares knowledge and experience.

•     Encourages office staff to share knowledge and contribute to UNDP Practice Areas.

•     Develops substantive knowledge of one or more Practice Areas.

•     Promotes a learning environment in the office.

•     Provides helpful feedback and advice to others in the office.

• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Qualifications et expériences requises

Bachelor’s degree in Management, Science, Public Administration, Business Administration or a similar field is required.

• Experience: Bachelor’s degree with 2 years of experience in the required field

• Accurate note taking and key boarding skills

• Ability to transcribe notes into standard format using MS Word

• Excellent listening skills,

• Experience in office secretarial functions.

• Promotes ethics and integrity and creates organizational precedents.

• Proficient in use of MS Office applications.

• Builds staff competence and creates an environment of creativity and innovation.

Language:

Fluency in written and spoken English is a requirement, Dari and Pashto will be preferred.

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

The financail proposal with requst throgh email from the shortlisitng condidates, in accordance with the below:

• Daily Fee – The Consultant shall propose an all-inclusive daily fee for the contract period. The term "all-inclusive” implies that all costs (professional fees and communications) that could be incurred by the consultant in completing the assignment are already factored into the daily fee submitted in the proposal.

• The number of working days for which the daily fee shall be payable under the contract is 90 working days;

UNDP reserves the right to withhold all or a portion of payment if performance is unsatisfactory if work/outputs are incomplete, not delivered, or for failure to meet deadlines.

Evaluation Method and Criteria:

The Consultant will be evaluated based on the following methodology:

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable, and

• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight 70%

* Financial Criteria weight 30%

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

1. Criteria 1: Minimum of bachelor’s degree 20%

2. Criteria 2: Experience in office secretarial functions in an international organization 20%

3. Criteria 3: Experience in taking meeting notes 10%

4. Criteria 4: Experience in coordination and communication 20%

   Financial Evaluation (30%):

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

Documents to be included when submitting the proposals:

Interested national Consultant must submit the following documents/information to demonstrate their qualifications in one single PDF document:

• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

• Brief description of why the individual considers him/herself as the most suitable for the assignment;

All materials developed will remain the copyright of UNDP Afghanistan.  UNDP Afghanistan will be free to adapt and modify them in the future

Annexes (click on the hyperlink to access the documents):

• Annex 1 - IC Contract Template (for information);

• Annex 2 -  Financial Proposal Template using the template provided by UNDP (to be completed at later stage upon request by UNDP);

• Annex 3 – IC General Terms and Conditions (for information);

• Annex 4 – RLA Template (if consultant wishes to be recruited through an employer) - (for information).

  Note: Incomplete application will result in automatic disqualification of candidate.  

  Additional Questions (to be added on Jobs site during advertisement):

  Please prepare a brief methodology and workplan as to how you will approach and complete the assignment (maximum 1000 words)

  Documents to be included when submitting the proposals:

  The Consultant must submit the following documents/information to demonstrate their qualifications in one single PDF document:

  •   Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II);

•   Personal CV or P11, indicating all experience from similar assignments, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.