Background

Under the guidance and overall supervision of the Procurement Manager, and day-to-day management of the Procurement/Administrative Assistant, the Driver/Clerk provides reliable and safe driving services ensuring high accuracy of work.

The Driver/Clerk demonstrates a clientoriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different nationality and cultural backgrounds.

The Driver/Clerk provides support and driving services to the operations and projects/programme staff in the CO, to consultants, experts, and UN staff on mission.

Duties and Responsibilities

The Driver/Clerk will be responsible for the following key functions;

• Provision of reliable and secure driving services.
• Proper use of vehicle
• Day-to-day maintence of the assigned vehicle
• Availability of documents/supplies
• Clerical and logestical support
• Assist with any tasks as requested by Hiring Manager  

a. Ensures provision of reliable and secure driving services and supporting the administrative services by; 

• Driving office vehicles for the transportation of authorized personnel and delivery and collection of mail, documents and other items
• Meeting official personnel and visitors at the airport, visa and customs formalities and arrangements when required.

b. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports and proper use of the other office resource 

c. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, a arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

d. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.

e. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents

f. Provides logistical support by;

• Photocopying and duplication service 
• Assist with office filing 
• Packaging/packing of material recieved for dispatch                    

g. Assist with any tasks as requested by the hiring manager

Competencies

Operational Effectivess

• Ability to perform a variety of repetitive and routine tasks and duties
•  Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulationsAbility to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
•  Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Driver/Clerk)
• Demonstrates excellent knowledge of protocol (for Driver/Clerk)
•  Demonstrates excellent knowledge of security issues (for Driver/Clerk)
• Ability to organize and complete multiple tasks by establishing prioritie

Managing Data 

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and/or identifies patterns which support the work of others. 

Managing Documents, Corresponding and Reports

• Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software.
• Ability to produce accurate and well documented records conforming to the required standard.                  

Planning, organizing and Multi-Tasking

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines ? Demonstrates ability to quickly shift from one task to another to meet multiple support needs 
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
• Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

Education

High school graduate. valid class 6 Driver’s PNG driver’s license and off-road experience

Years of Experience 

At least 2 years work experience as a professional driver with with UN, international Organization or other organization and experience in office filing and other administrative-related activities  

Desired Skills & Knowledge 

• Good Knowledge of driving rules and regulations
• Skills in minor vehicle repaire
• Excellent communication skills 
• Demonstrates excellent knowledge of protocol
• Demonstrates excellent knowledge of security issues

Professional Certificates

Successful completion of recognized courses in driver safety, tactical driving, mechanic or other relevant training for professional drivers in urban or field contexts (if applicable)