Background

UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

We focus on helping countries build and share solutions in three main areas:

Sustainable development

Democratic governance and peacebuilding

Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

UNDP is part of the UN System in the Dominican Republic since 1964. All actions are in the framework of the Sustainable Development Goals (SDG), Agenda 2030.

This Job Description is designed to support a more integrated and collaborative way in supporting this Office achieve sustainable development and a more collaboration across the office and higher delivery and emphasize learning and support to national sta? capacity development.

Under the overall guidance of the DRR and direct supervisor of the SHD Programme Analyst, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

1) Ensures administration and implementation of programme strategies adapts processes and procedures focusing on achievement of the following results:

• Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
• Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC);
• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

2) Provides effective support to management of the CO programme focusing on the achievement of the following results:

• Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements;
• Initiation of a project, entering project into ATLASLQUANTUM, preparation of required budget revisions;
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
• Provision of guidance to the executing agencies on routine implementation of projects;
• Presentation of information for audit of NIM projects, supports implementation of audit recommendations.

3) Provides administrative support to the CO Programme focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of DIM/NIM and RPs financial reports.
• Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities; identifies technology needs, as appropriate.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

4) Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts;
• Track and reporting on mobilized resources.

5) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme;
• Synthesis of lessons learnt and best practices in programme;
• Sound contributions to knowledge networks and communities of practice.

Competencies

Required Skills and Experience

• Minimum 6 years of progressively responsible financial management or accounting experience or a bachelor’s degree with 3 years of relevant working experience is required. Knowledge of programme or project finance required;
• 6 years of progressively responsible administrative or programme experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems desirable;
• Previous experience with UNDP preferred desirable;
• Fluency in Spanish and Intermediate English.

Additional information:

Fixed Term Appointment for Dominican citizens and legal residents.

Only shortlisted candidates will be contacted for interviews.