Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

The UN Women Programme Support Management Unit (PSMU) is established to provide corporate advisory services and direct support for the project and programme development and implementation including for the Policy, Programme, and Intergovernmental Division (PPID). The PSMU guides the Policy, Programme, and Intergovernmental Divisions, Regions, and countries in following best practices to ensure that all projects and programmes maintain a level of standardization, planning, sharing knowledge, and working collectively toward UN Women’s strategic goals. PSMU is to offer the Regional Offices (ROs) and Country Offices (COs) a range of services, training, and toolkits that increase their implementation capacity to deliver programmes on time, on the scope, and on budget. It also supports the implementation of global projects managed by HQs.

Objective of the Assignment:

UN Women has embarked on a corporate new Enterprise Resource Planning (ERP) cloud system solution (Quantum) earmarked to ensure that UN Women will be more fit for purpose.   The Chief, Programme Support Management Unit is the Business Process Owner for the Programme and Project Management stream. Under the general supervision of the Chief, the Programme Support Management Unit in PSMU, the PPM Regional Support focal point will provide technical support to the implementation and rollout of the Portfolio and Project Management stream (PPM) including support to training and capacity building and knowledge management. 

Duties and Responsibilities

Provide technical support to the implementation and rollout of the Programme and Project Management Stream (PPM) on the Quantum ERP Cloud Solution.

• Support in ensuring data integrity through coordination of data clean up and migration needs review and analyses; Data clean up and migration proposal development, and Data migration support delivery for respective Region (s);
• Support in ensuring that transitional arrangements are analyzed, and an action plan put in place;
• Support in providing technical and coordination support during the implementation of the Programme and Project Management Stream (PPM);
• Provide first-level help desk support for the region (s) clients for the Programme and Project Management business stream in liaison with the PPM 3 Specialist;
• Provide first-line technical support in the region (s)l help tickets related to the ERP Support team and resolve and/or escalate to proper channels.

Provide coordination support to the implementation and rollout of the Programme and Project Management Stream (PPM) on the Quantum ERP Cloud Solution

• Support in the creation of detailed plans for respective (regions} for execution and implementation of new processes under the UN- Women Programme and Project Management Stream (PPM);
• Coordinates testing for the respective region(s) related to the proposed new solution for the UN-Women Programme and Project Management Stream (PPM);

Provide training and capacity building

• Support the delivery of training and webinars to end users in respective region(s) for the Programme and Project Management Stream (PPM)

Facilitate and contribute to knowledge management:

• Coordinate overall knowledge management function for Quantum ERP Cloud Solution Programme and Project Management Stream (PPM) in the respective region(s);
• Identify and document best practices and lessons learned from the respective region(s) and ensure this is submitted dissemination with UN Women offices and partners;
• Provide technical inputs to knowledge networks and relevant communities of practice.

 Key Performance Indicators

 The key results have an impact on the overall operational efficiency and effectiveness of COs and ROs and HQ units as it relates to the efficient Programme and Project Management systems to facilitate the delivery of strategic goals and results.

• High-quality data management;
• Quality systems and guidelines, procedures and processes for effective and efficient UN Women programme management;
• Timely coordination of assigned activities;
• Quality corporate capacities in the use of the new system;
• Quality support and guidance to offices on ERP Project and Programme management areas.

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Strong organizational skills and communication skills both written and verbal;
• Ability to develop sound tools for the effective management of the programme’s budgets, financial delivery, and Human resource activities;
• Ability to provide input to business process re-engineering, elaboration, and implementation of new data management systems;
• Ability to manage data, documents, correspondence, and reports information and workflow;
•  Excellent financial and budgeting skills;
• Excellent IT skills;
• In-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments;
• Ability to support the development of detailed operational plans, and budgets, and deliver on them;
• Ability to support the synthesize program performance data and produce analytical reports to inform management and strategic decision-making;
• Strong analytical skills;
•  Strong knowledge of UN programme management systems.

Required Skills and Experience

Education:

• Completion of secondary education is required. Bachelor’s degree (or equivalent) in Business Administration, Public Administration, Social Sciences, International Relations, Political/Development Studies, or another relevant discipline is an asset;
• PRINCE2® Practitioner and/or Project Management Professional (PMP®) and Managing Successful Programmes (MSP®) Practitioner certification is an added asset.

Experience:

• A minimum of 5 years of progressive experience in supporting project and programme management and implementation support;
• International development experience preferably focused on, programme and project management implementation support;
• Experience in technical support for all aspects of project management including planning, financial management, budget management, risk management, communications, and or stakeholder engagement;
• Experience in data migration and application integration tools is highly desirable;
• Experience in the implementation of ERP solutions based;
• Prior experience in the UN System is an asset. including experience in ATLAS and UN Women Results Management Systems is an asset.

Language Requirements:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.

Evaluation Criteria:

Individual consultants will be evaluated based on the following methodology: Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for the financial evaluation.

Criteria Weight Technical: 70% (70 points)

• Criteria 1:  Completion of secondary education is required. Bachelor’s degree (or equivalent) in Business Administration, Public Administration, Social Sciences, International Relations, Political/Development Studies, or another relevant discipline is an asset. (10 points)
• Criteria 2: A minimum of 5 years of progressive experience in supporting project and programme management and implementation support (30 points)
• Criteria 3:  Experience in the implementation of ERP solutions based (20 points)
• Criteria 4: Experience in data migration and application integration tools is highly desirable (10 points)

Financial: Lowest Financial Proposal: 30% (30 points)

The points for the Financial Proposal will be allocated as per the following formula:

• Contract will be awarded to the technically qualified consultant who obtains the highest combined score (financial and technical);
• The points for the Financial Proposal will be allocated as per the following formula: (Lowest Bid Offered*)/ (Bid of the Consultant) x 30;
• 'Lowest Bid Offered' refers to the lowest price offered by Offerors scoring at least 49 points in the technical evaluation.

Application:

Interested Individual Consultants must submit the following documents/information to demonstrate their qualifications:

• A cover letter with a brief presentation of your consultancy explaining your suitability for the work and a link to your portfolio of work;
• UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
• Personal CV; and Financial proposal; Proposed inclusive daily rate.

The above-mentioned documents should be merged in a standalone file including all of them since the online application submission does only permit to upload of one file per application. Incomplete submissions can be a ground for disqualification.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)