Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.
UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.
UN Women builds on a long history of support to governments, civil society and other actors to promote gender equality and empower all women and girls. We stand behind women’s equal participation in all aspects of life, focusing on five priority areas: addressing gender perspectives in intergovernmental processes; women’s political participation and leadership; enhancing women’s economic empowerment; ending violence against women and girls; and promoting women’s participation in peace and security and humanitarian action.
UN Women ACO has been able to attract significant resources to scale up programming from existing and new donors, more than tripling the resources available for the next three years. Lessons show that to absorb and deliver on these commitments UN Women ACO must focus on rapid recruitment and retention of staff; attention to staff wellbeing and security (especially for national staff); improvements in internal business processes to speed up delivery and respond more quickly to crisis; capacity development and training for partners and staff to comply with UN Women policies and procedures; and continued, effective work with ROAP and HQ to make policies and procedures more suitable and/or adaptable for the Afghan context.
Under the guidance and direct supervision of Procurement and Administration Specialist, the Procurement Support Consultant will provide initial guidance in execution of procurement services in UN Women Afghanistan Country Office, ensuring compliances, effectiveness, transparency, and integrity. The consultant works in close collaboration with the operations, programme and project teams in the Regional Office and UN Women Afghanistan Office on daily procurement functions, resolving procurement-related issues and e-filing system in procurement unit.
Duties and Responsibilities
SCOPE OF WORK AND SPECIFIC TASKS:
The consultant will work under supervision of Procurement and Administration Specialist of UN Women Afghanistan in close collaboration with Regional Procurement Focal Point to ensure delivery of following tasks.
- Support on reviewing of procurement request and transaction for UN Women Afghanistan
- Provide initial reviews, comments and guidance to requesters on timely manner
- Review and update procurement logs with link to e-filing of contracts, POs, travels, vendors and procurement related documents in SharePoint system.
- Assist in reconciliation and review of PO balance on monthly basis
- Coordinate with technical team in Regional and HQ on technical issues and consolidate techniques for trouble shooting
- Consolidate monthly and yearly data of aging POs to be closed or continued
2. Support administrative and other operations activities
- Coordinate contract management processes for office
- Provide administrative support to contract management processes; maintain databases
- Develop and update the rosters of suppliers
- Perform other administrative tasks as assigned by supervisor
- Provide support to the synthesis of lessons learnt and best practices
- Work closely with Regional Team on migration to the new ERP system including coordination for trainings provided by Regional Office
3. Assist in development of new workflow process of the new systems (Quantum, UNall and GST) to fit with scaling-up office and including checklist and presentations for training
- Assess the existing workflow processes and propose the new workflow process specifically for UN Women Afghanistan
- Develop knowledge products that include one-pager instruction, step-by-step and checklist per each transaction of procurement process
- Provide a brief training by walk-through the SOP and systems to staff at least once a month
4. Provide mentorship to newly recruited procurement staff with hands-on training focusing on handling the new systems and assuring compliance
DELIVERABLES, TIMELINE AND SCHEDULE OF PAYMENT
Deliverables | Expected Delivery Date |
|---|---|
| Every 25th day of the month |
DURATION OF ASSIGNMENT AND DUTY STATION
This consultancy is home-based assignment which will start from 1 April 2023 – 31 March 2024. The consultant will provide remote support to procurement unit as stipulated in item II: Scope of work and specific tasks. The consultant may be requested to travel to UN Women Afghanistan or other location for official trainings/missions. Travel Authorization and arrangement will be managed by UN Women Afghanistan Country Office in compliant with The Duty Travel Policy.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
Functional Competencies:
- Strong knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset
- Ability to provide advice and support
- Ability to lead formulation and monitoring of management projects
- Ability to handle confidential information
- Good negotiating skills
- Strong IT skills
Required Skills and Experience
QUALIFICATIONS AND EXPERIENCE
- Completion of secondary education is required; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset
- At least 6 years of work experience in procurement, administrative or programme support is required
- Experience in the usage of computers and office software packages (MS Work, Excel, Power Point, etc
- Experience in handling of web-based management systems or enterprise resource planning (ERP) system similar to PeopleSoft (Atlas) is required
- Work experience in the UN system is an advantage
- Fluency in English
EVALUATION Applications will be evaluated based on the cumulative analysis:
A two-stage procedure is utilized in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria. Technical qualification evaluation criteria:
Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidates who may be contacted for validation interview. Financial/Price Proposal evaluation
SUBMISSION OF APPLICATION | ||||||||||
Submission package includes:
Application:
Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment. Inclusion Statement: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
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