Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Indonesia, UN Women works with government, civil society organizations, academia, the media, the public and private sectors to address national priorities of gender equality and women's empowerment. Placing the advancement of women's rights at the centre of our work, UN Women Indonesia focuses on (1) ending violence against women (2) women's economic empowerment (3) governance and women's peace and security.

To support the effective implementation of the communication plans and activities of the programmes, UN Women Indonesia Office continuously requires the production of communication, advocacy, and visibility materials. To maximize its reach, these materials will be disseminated through various channels, including social media, articles and publications, external media networks, partner networks, and reports. In view of responding to the needs of the office for the above mentioned purposes, UN Women seeks to hire qualified individuals for photography and videography services to contribute to a pool of photos and videos that capture key gender equality and women's empowerment issues and UN Women's responses.

The photographer/videographer will be working closely with the Advocacy and Communication Analyst and Programme Officers to support on communications and dissemination of information about programme events, stories and results through UN Women's channels, as well as sharing for use by UN agencies. The photographer/videographer should be based in the country for which they are submitting proposals.

Duties and Responsibilities

SCOPE OF WORK, SPECIFIC TASKS AND RESPONSIBILITIES

The consultant will work with UN Women Indonesia, including the Communications and Programme officers. The main activities of the consultancy will include special events as well as some key targeted events. These include high-level visits of senior officials, the Executive Board, Member State representatives, or Ministers. UN Women Indonesia seeks to document its country programme priorities and in this regard, the consultant will work with UN Women, when required, to visit projects and provide professional photographic/videographic coverage of different UN Women-related activities in digital format.

 

Duties and responsibilities:

Photography

  • Provide professional photographic coverage in digital original for UN Women; image acquisition includes unconditional non-exclusive and perpetual image rights (see section VI below);
  • Successfully capture and emotionally express the core elements of the situation assigned for coverage;
  • Cover a range of related subjects (different components of events/activities, as well as general photographs that illustrate the real, positive and negative, situation of women and girls);
  • Provide different visual perspectives (close-up, medium range, long distance), in both horizontal and vertical formats;
  • Make sure pictures are technically good (properly exposed, processed and framed);
  • Cover all assignments in digital original with images shot at the highest possible resolution that the camera permits;
  • Provide raw full take upon request as well as edited, optimized selection of best images from each assignment;
  • Undertake field trips to ensure the coverage of special events/activities at the country level. UN Women will undertake all the necessary travel arrangements;
  • Consultant has the right to be credited, implying that their name should accompany all originals and reproductions of their work;
  • Abide by UN Women's Photo Policy and Guidelines document, as provided.

Videography

  • Record and produce HD videos to document events, activities, statements, documentaries, and interview key staff/partners/beneficiaries per request of UN Women to ensure capturing of UN Women's activities in video format;
  • Provide different visual perspectives (close-up, medium range, long distance videos, multi exposure, etc.);
  • Export and deliver audio track of videos as per request of UN Women;
  • Export final version of a video in formats optimized for HD web distribution and TV broadcast and deliver to UN Women;
  • Final approved videos shall be provided in raw format and optimized resolution to UN Women.

 

DURATION OF ASSIGNMENT AND DUTY STATION

The time required for the consultancy is estimated at 60 working days within the period from 8 November 2023 to 7 November 2024. The consultant will be engaged under a retainer contract, which facilitates direct engagement of the consultant depending on need and availability within the contract period for a pre-agreed fee.

 

CONTRACT SUPERVISION

The consultant will work under the direct supervision of Advocacy and Communications Officer, UN Women Indonesia who will be responsible for the quality assurance of the deliverables.

 

FINAL PRODUCT AND DELIVERABLES 

Photos of key programme activities, events and side events of the UN Women Country Office.

Specific requirements for photo submission:

  • Resolution must be minimum 4000 pixels on the long side in the original file
  • For every event photographed throughout the contract period, on the same day, a minimum of 50 colour digital images in high resolution shot as a RAW file and highest quality JPEG files will be delivered to UN Women Indonesia.
  • Each image from the optimized edit as well as the full take must include in the IPTC metadata: the full name of the photographer for photo credit, the name of the event, the date, the venue, and the city/country. If possible and relevant, names and titles should be included as well. IPTC metadata can be embedded within the photo through the use of image editing software such as Photoshop, Light room, or Photo Mechanic. In addition to required info, a descriptive caption written in complete sentences is preferred.
  • Deliver raw and edited photos via file transfer links for downloads.

 

Specific requirements for video submission:

  • Deliverables must meet minimum video technical standards for HD recording.
  • Frame rate and codec: 1080/30p (29.97p)
  • Pixel aspect ratio: 1920 x 1080
  • Picture framing: 16x9, please protect action within 4:3 center-cut picture safety
  • Audio: 48K sample rate, 24 or 16 bit, peak up to -6db
  • Deliver raw video files via hard drive or file transfer links for downloads.

 

UN Women will provide the following support to the consultant:

  • Briefing and detailed explanation of the kind of photos/videos needed and help in defining the best contents for different purposes;
  • Assistance in acquiring access to specific locations in the form of a letter confirming that the consultant is on an assignment commissioned by UN Women.

 

 WARRANTIES, CONSENT AND INTELLECTUAL PROPERTY

  • The Consultant represents and warrants that she/he has not, and undertakes that she/he shall not, infringe any third party intellectual property rights in performing any activities pursuant to the Contract. The Consultant represents and warrants that that she/he shall perform the activities pursuant to the UN Women Photo/Video Policy and Guidelines including obtaining written consent when required, including from survivors of violence and from the legal guardian/s of children under 18 years of age.
  • The Consultant shall indemnify, hold and save harmless, and defend, at its own expense, UN Women, its officials, employees, consultants, agents or other representatives from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses arising out the Consultant's violations of the representations and warranties above.
  • The indemnity set forth, above, shall not apply to:
    • A claim of infringement resulting from the Consultant's compliance with specific written instructions by UN Women directing a change in the specifications for the Deliverables or directing a manner of performance of the Contract not normally used by the Consultant; or
    • A claim of infringement resulting from additions to or changes in any Deliverables furnished under the Contract if UN Women or another party acting under the direction of UN Women made the changes.
  • UN Women shall advise the Consultant about any such suits, proceedings, claims, demands, losses or liability within a reasonable period of time after having received actual notice thereof. The Consultant shall have sole control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and immunities of UN Women or any matter relating thereto, for which only UN Women itself is authorized to assert and maintain. UN Women shall have the right, at its own expense, to be represented in any such suit, proceeding, claim or demand by independent counsel of its own choosing.
  • In the event the use by UN Women of any Deliverables provided to UN Women by the Consultant, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in the event of a settlement, is enjoined, limited or otherwise interfered with, then the Consultant, at its sole cost and expense, shall, promptly, either:
    • Procure for UN Women the unrestricted right to continue using such Deliverables provided to UN Women;
    • Replace or modify the Deliverables provided to UN Women, or part thereof, with the equivalent or better product, or part thereof, that is non-infringing; or,
    • Refund to UN Women the full price paid by UN Women for the right to have or use such Deliverables, or part thereof.
  • UN Women confirms that the whole of the copyright present, future or contingent whatsoever and all other right, title and interest in and to the Deliverables shall be vested in the Consultant throughout the world in accordance with all applicable copyright laws. The Consultant further acknowledges and agrees that UN Women shall have the unconditional non-exclusive and perpetual right to make use of the Deliverables including but not limited to the entire take of all photographs from the Assignment in such manner as UN Women shall in its sole discretion think fit including without limitation the right to include the Deliverables on its own website and/or in any other public relations materials used to promote UN Women. UN Women may re-edit the Deliverables or any part thereof as convenient for its own exploitation of the Deliverables in any medium. UN Women may provide the Deliverables to other UN agencies and the media at no cost and may apply a Creative Commons Attribution-NonCommercial-NoDeriv 2.0 Generic license to the Deliverables.
  • The provisions of this section shall supersede any inconsistent terms in the Contract for Consultant including the Conditions of Service for Consultants.

 

SCHEDULE OF PAYMENTS 

Payment in full upon final submission and satisfactory deliverables of each project.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Required Skills and Experience

THE QUALIFICATIONS EXPECTED ARE AS FOLLOWS:

Education:

  • Minimum secondary education;

Experience:

  • At least three years working experience in photography and videography with a record of providing high-quality, creative, images/videos for clients.
  • High level of creativity and initiative.
  • Experience capturing images for development organizations e.g NGO, UN Agencies, etc., would be a strong advantage.
  • Certain familiarity with gender equality and women's empowerment issues would be a strong advantage.

Language and Other Requirements:

  • The photographer/videographer should be based in Indonesia.
  • Ability to communicate in English is an asset.
  • Provide necessary professional camera(s), lenses, computers, software and other photography/videography equipment as necessary to complete assignments.

 

HOW TO APPLY

Submission of package

  • CV
  • Link(s) to Photo and Video portfolio and/or clippings demonstrating relevant documentary and event photography experience.
  • P11 including past experience in similar assignments; can be downloaded at http://www.unwomen.org/about-us/employment
  • Financial proposal in IDR. The financial proposal shall specify a daily rate (inclusive of any costs as communication, administrative costs,...) for:
    • Photography
    • Videography
    • Photography and videography combined.

Please merge these documents into one PDF file. Click 'Apply Now', enter your information, and upload the merged submission of package (under 10MB). All applications must include financial proposal.