UN WOMEN Jobs - 114353- Procurement Associate

Procurement Associate

Advertised on behalf of

UN WOMEN

Location :

Rabat, MOROCCO

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

31-Oct-23 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

1 year renewable depending on the availability of funds

Languages Required :

English French

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Morocco, UN Women has established a program of activities aligned with Morocco's national priorities and covering three of UN Women's strategic objectives at the global level:

1. Women's political participation and gender responsive governance

2. Women's economic empowerment and access to a stable and decent income

3. The fight against violence against women and girls

Under the overall guidance of the Procurement Specialist in Headquarters and the daily supervision of the Operations Manager, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Associate also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.

Duties and Responsibilities

1. Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies

Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Operations Manager;
Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction;
Follow up with internal and external audits;
Contribute to the development of sourcing strategies.

2. Organize procurement processes for the Country Office

Prepare procurement plans for programmes/projects;
Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services;
Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;
Perform Buyer role in Quantum; prepare/close Purchase Orders (POs) and contracts
Prepare submissions to the Procurement Review Committee (PRC).

3. Organize contract management process for the Country Office

Review/ process contracts for the CO;
Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

4. Facilitate knowledge building and knowledge sharing

Provide substantive input and support to the development of training materials, webinars and other education materials;
Organize trainings for the operations/projects staff on Procurement;
Synthesize lessons learnt and best practices.

5. Organize logistical services

Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;Arrange shipments and conference facilities

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Good knowledge of procurement process, systems; administrative rules and regulations;
Good knowledge in the use of spreadsheets and database packages;
Ability to work well under pressure and meet deadlines;
Ability to extract and interpret data;
Ability to administer and execute administrative processes and transactions;
Ability to perform work of confidential nature and handle a large volume of work;
Strong IT and web based management skills.

Required Skills and Experience

Education and certification:

Completion of secondary education is required;
Specialized training in Procurement; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset;
Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;
Willingness to take UN Women internal procurement certifications is required.

Experience:

At least 6 years of progressively responsible experience in procurement, administration or related at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc);
Experience in handling of web-based management systems, such as Quantum is an asset.

Language Requirements:

Fluency in English and French is required.
Working knowledge of Arabic is an asset.
Knowledge of another UN official working language is an asset.