UN WOMEN Jobs - 115607- 115607 UNWOMEN Human Resources Associate (Local po

115607 UNWOMEN Human Resources Associate (Local post for Nationals of Indonesia and applicants with valid work permits)

Advertised on behalf of

UN WOMEN

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

24-Mar-24 (Midnight New York, USA)

Post Level :

SC-6

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Organizational Context

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, peace, and security.

In Indonesia, UN Women works with the government, civil society organizations (CSOs), academia, the media, and the public and private sectors to address national priorities of gender equality and women’s empowerment. Placing the advancement of women’s rights at the center of our work and aligning with UN Sustainable Development Cooperation Framework (UNSDCF) 2021-2025UN Women Indonesia focuses on (1) Inclusive human development through ending violence and discrimination against women and building women’s leadership to build sustainable peace; (2) advancing value-added and transformative economy by supporting women’s economic empowerment (3) A gender-responsive approach to building climate resilience and disaster risk reduction; (4) Using innovation and data to leverage gender responsive governance.

Under the overall guidance of the Regional HR Business Partner, the HR team in HQ, and the daily supervision of Operation Manager, the Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and other personnel, other HR administration issues, and separation of personnel.A human resources (HR) associate serves as a member of the operations team and executes the full range of HR services, ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

In performing his/her tasks, the HR Associate ensures compliance with UN Women policies and regulations; accountability to organizational values and principles; and an enabling workplace environment in which staff potential is maximized. The HR Associate works in close collaboration with the operations, program, and project teams in the country offices in the region and operations staff in other UN agencies, the UN Women Regional Office, and HQ staff to successfully deliver operations services.

Duties and Responsibilities

Key Functions and Accountabilities

1. Administer and implement HR strategies and policies in Indonesia CO in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Provide general, standard information to the management and staff on HR strategies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
Prepare a written response to queries concerning HR related matters.

2. Provide HR administrative and logistical services to Indonesia CO, and region in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Quantum system
Facilitate responses to audit findings and recommendations;
Assume overall responsibility for leave management; record management;
Process payments and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
Facilitate staff separation process;
Create/update entries for vendors, POs, and receipts in the Quantum system.

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
Screen candidates and facilitate and participate in interview panels as necessary;
Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
Prepare position establishment, liaise with headquarters and assure that action is completed.
Provide regular recruitment status reports.
Provide advice to local recruitment in programmes/projects when necessary.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Monitor compliance with the performance appraisal review in the office and region and staff learning and development;
Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases;
Update position data in Quantum system, associate positions with chart fields (CoAs), update CoA information, and set up vendors.

6. Facilitate knowledge building and knowledge sharing globally:

Organize training courses, workshops, information sessions, orientations and consultations for staff;
Provide a synthesis of lessons learned and best practices in HR administration;
Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

7. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the office and the organization.

Competencies

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

FUNCTIONAL COMPETENCIES:

Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, and implementation of new systems;
Good quantitative skills; ability to produce reports;
Strong IT skills.

Required Skills and Experience

Recruitment Qualifications

Education and Certification:

Completion of secondary education is required.
Bachelor’s degree in Business Administration/Economy ,Law, Psychology or Public Administration is an asset.

Experience:

Minimum 6 years of professional experience (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible human resources , administrative is required/office administration
Experience in in HR process/cycle such as contract administration, recruitment, training, staff development, counseling, etc. is very relevant.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required;
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Experience working with UN or other International Organization is an advantage.

Languages

Fluency in English and Indonesian is required.
Knowledge of another official UN language is desirable.

Please attach your legal working permit in Indonesia in your application

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION. Click here to download the form: - https://bit.ly/P11-DOWNLOAD

UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.