Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Strategic Planning Unit (SPU) within the Strategy, Planning, Resources and Effectiveness Division (SPRED) focuses on assisting UN Women and partners to achieve higher-quality development results through an integrated approach that links strategic planning and Results-Based Management (RBM) with more effective and new ways of working. Results-based management is a management strategy by which all actors, contributing directly or indirectly to achieving a set of results, ensure that their processes, products and services contribute to the desired results (outputs, outcomes and higher level goals or impact) and use information and evidence on actual results to inform decision making on the design, resourcing and delivery of programmes and activities as well as for accountability and reporting
The SPU is the custodian of RBM as well as field and HQ level strategic planning and results-based reporting in UN Women. The SPU provides quality assurance on strategic planning and results reporting exercises at the corporate and field levels. It takes a collaborative approach to strategic planning and programmatic learning, creating space for innovation and enabling UN Women and its partners to be more effective, knowledge and data-driven, and driving higher quality UN Women programming. It is also charged with engagement on all planning inter-agency initiatives. SPU is also the leading unit as business owner for UN Women Results Management Systems (RMS) to support strategic planning and results-based monitoring and reporting processes, as well as data aggregation and analysis to communicate on results with stakeholders.
Under the supervision of the Strategic Planning Specialist, the intern will support the 'Data and System Workstream’, which oversees the development and maintenance of the RMS. The responsibilities of the intern will focus on supporting SPU’s in organizing and documenting consultations and meetings with business owners and end users and to support in the development and dissemination of technical and communication materials.
Duties and Responsibilities
Technical Meetings and Consultation Sessions:
- Assist in planning and organizing technical meetings and consultation sessions focused on data integration, AI development, and RMS enhancements.
- Support scheduling events, developing agendas and presentations, organizing meetings, and taking notes.
- Clearly identify and document feedback and follow-up actions, prepare follow-up emails, and implement relevant actions.
Design and Development:
- Assist in designing guidelines, learning materials, briefs, and other documentation related to data systems, AI applications.
- Contribute to the development and dissemination of knowledge products, including SharePoint articles, PowerPoint slides, and short videos, to enhance communications and visibility of system enhancements and end-user support.
System Maintenance and Updates:
- Assist in maintaining and updating the RMS (Results Management System) page in SharePoint.
- Perform tasks related to system enhancements and RMS end-user support as necessary.
Learning Opportunities:
- Gain hands-on experience in the areas of data policy, AI implementation, knowledge management, and business administration.
- Exposure to the operations of UN Women, contributing to the development and management of results management systems.
Participate in networking opportunities and attend workshops/seminars for broader learning purposes.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
Functional Competencies:
- Strong analytical, administrative and research skills
- Strong writing, editing and communication skills: able to communicate clearly and concisely and to translate complex topics into simple language for a general audience;
- Approaches work with energy and a positive, constructive attitude;
- Strong interpersonal and teamwork skills: able to listen and collaborate with a wide range of colleagues; able to work independently, be proactive and take initiative;
- Strong organizational skills and ability to multi-task
- Strong IT skills (experience in developing short video content and content management systems is an asset);
Familiarity with results based managements, gender issues, and the UN system is an asset.
Required Skills and Experience
Education:
- University studies in one of the following disciplines: research, communications, knowledge management, information management, business administration, business management, law, risk management or other relevant subjects is required.
- Experience in conducting desk reviews and research would be an added advantage.
- Meet one of the following:
- Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
- Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
- Be enrolled in a mandatory national service programme of which the internship may form a part;
- Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within two-years of graduation.
Language:
- Excellent communication skills (written and oral) in English are required;
- Working knowledge of another UN language is an advantage.
Renumeration:
Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UN Women to partially subsidize their basic living costs for the duration of the internship.
Application Information:
- All applicants must submit a completed and signed P.11 form with their application.
- Due to the high volume of applications received, UN Women can ONLY contact successful candidates.
- The successful candidate will be required to provide proof of enrollment in a valid health insurance plan at the duty station of the internship, proof of school enrollment or degree, a scanned copy of their passport/national ID and a copy of a valid visa (as applicable).
Note:
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)