Background

Under the guidance and supervision of the HR Specialist, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
    
The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions: 
  • Implementation of HR services
  • Support to staff performance assessment and career development
  • Support to knowledge building and knowledge sharing
 
1. Implements HR services focusing on achievement of the following results: 
  • Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
  • Provide the HRS with administrative support in recruitment of CO staff, international consultants and project staff for UNDP projects.
  • Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
  • Through PeopleSoft raise vendors and Purchase Orders as and when required
  • Timely follow up with Finance staff on Global payroll issues;
  • Prepare billing on processing HR related activities for cost-recovery from UN Agencies
  • Prepare reports, correspondence, circulars or memorandums, when required, on general administrative and/or personnel matters.
  • Update of COA information, setting up vendor performing the functions of Absence Processor in Atlas.
  • Preparation of contracts (100/300 SSAs, SCs).
  • Maintenance of the CO staffing table.
  • Develop and maintain database/roster of national and international consultants, interpreters, UNDP internship applicants.
  • Maintain and update HR files, policy documentation, guidelines and circulars.
  • Maintenance of proper filing system for HR records and documents.
 
2. Ensures facilitation of staff performance assessment and career developmentfocusing on achievement of the following results: 
  • Provision of background information to CRG.
  • Provision of background information for drafting HR Team Work Plan and individual learning plans. 
3. Supports knowledge building and knowledge sharing in the team and CO focusing on achievement of the following results: 
  • Participation in the trainings for the operations/projects staff on HR.
  • Access, build and share knowledge on human resources practice in networks and communities of practice.
  • Apply effectively existing knowledge of HR services, processes and practices. 
  • Synthesis of lessons learnt and best practices in HR. 

4. Perform other duties as required

Impact of Results
 
The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Competencies

Corporate Competencies: 
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 
Functional Competencies:
 
Knowledge Management and Learning 
  • Shares knowledge and experience
  • Encourages office staff to share knowledge and contribute to UNDP Practice Areas
  • Develops basic knowledge of one or two Practice Areas
  • Promotes a learning environment in the office
  • Provides helpful feedback and advice to others in the office
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills 

Development and Operational Effectiveness

  • Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information
  • Strong IT skills
  • Ability to provide input to business processes re-engineering, implementation of new system

Self-Management 

  • Focuses on result for the client
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Responds positively to critical feedback and differing points of view
  • Solicits feedback from staff about the impact of his/her own behavior

Required Skills and Experience

Education: 
  • University Degree in Business or Public Administration  
Experience: 
  • 3 years of relevant HR experience is required at the national or international level.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems. 
Language Requirements: 
  • Good knowledge of English