UNDP Jobs - 57231- Re-advertisement - Project Manager for the DSM Pre

Re-advertisement - Project Manager for the DSM Preliminary Study Project

Location :

Kuala Lumpur, MALAYSIA

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

29-Feb-16 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

5 months

Languages Required :

English

Expected Duration of Assignment :

5 man-month

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Demand-side management (DSM), looks into from the utilization side of the equation – instead of generation and supply of energy. DSM allows for management of the consumption, at the aggregated or at sectoral level, that will ensure effective operation with maximum efficiency. It stresses on energy efficiency which is also a dynamic systemic approach of managing consumer demand such as via various policy intervention needed, push/pull factors, voluntary/mandatory regulations, introduction of fiscal and financial incentives and through behavioral change with targeted education and awareness programme. DSM also looks into peaking management where the goal is to encourage the consumer to use less energy during peak hours, or to move the time of energy use to off-peak times such as nighttime and weekends.

Malaysia in its 11 Malaysia Plan has specified Demand side management (DSM) as one of the strategies for the sustainable production and consumption. It marks an important paradigm shift for Malaysia towards efficient management of energy resources where it will give due emphasis to the demand side for a balanced management of the entire energy spectrum.

As such, The Economic Planning Unit, Prime Minister’s Department (EPU) will initiate a study on the development of the DSM masterplan which covers the whole spectrum of the energy sector. The scope of the new DSM master plan will include the electric and thermal energy, including usage in the transport sector. The preliminary study is the prelude to the DSM masterplan where baselines analysis, key objectives, outcomes, Terms of References and scoping will be finalized before embarking the DSM Masterplan study, plan to be undertaken in 2016.

Duties and Responsibilities

This is a short-term consultancy position of maximum 5 months contract. The Project Manager will provide the day-to-day operation, management, technical advisory inputs, administrative, financial and operational support as required. . He/She will coordinate the implementation of various activities in ensuring quality and timeliness of outputs and deliverables. He/She will be assigned to carry out duties under the requirement set by the Economic Planning Unit, Prime Minister’s Department (EPU), Putrajaya and UNDP.

The tasks to be covered will be as follows:

Support the day-to-day management and operations of the preliminary DSM Study as stated in the project document.
Archiving of data and information obtained during the study period;
Liaise with relevant stakeholders (public and private sectors) in the efforts to systemise data collection process and reporting for preliminary DSM Study. The project manager is responsible in following up with the various focal points in ensuring a timely and quality submission of reports;
Plan, organise and facilitate as well as to provide minutes of meetings / notes of all workshops, brainstorming and consultation events required from each Consultant including the secretarial and rapporteuring duties;
Plan, organise and facilitate study visits required by EPU (abroad and local). The person shall maintain records of such events;
Plan, organise, facilitate and prepare the Terms of References of the Consultants (and any other relevant documentation) and follow up the process of the appointment of consultants for EPU and UNDP’s approval during the Preliminary DSM study;
Consolidate and streamline information gathered from Consultants for further reporting to EPU. It is expected that a consolidated inception, interim and final reports from each consultant of the Preliminary Study, which comprise main report and executive summary from the respective consultants;
Upon in-depth analysis of the aggregated data and information available, prepare and submit the final draft of the main DSM Master Plan study tender document;
Provide quality assurance on all reports submitted by Consultants by ensuring comprehensiveness and relevant information incorporated upon consultation from EPU and UNDP;
Maintaining financial records and FACE forms in-line with the agreed procedures. The Project Manager shall liaise with EPU/UNDP on matters regarding the expenses, claims, and payments related to the study for approval before payments is made
Prepare and recommend for approval from EPU for UNDP Annual Project Report (APR);
Conduct other duties assigned by EPU and UNDP related to continuation of the preliminary DSM Study (for the implementation of the main DSM Study in the 11th Malaysia Plan);
To execute the duties and responsibilities above at the agreed remuneration package with the exception for guidance and advice, other additional assistance in the form of manpower and other resources are not obligatory;
Must be available at EPU’s office at Putrajaya of at least twice a week specifically every Monday and Thursday for the purpose of updating the respective EPU and UNDP officers.

Methodology

The methodology includes desk research, active consultation and meetings with Individual Consultants and relevant stakeholders, and discussions with EPU and UNDP Malaysia as well as active coordination and facilitation for events and study visits during the project period.

Expected Deliverables

The consultant is expected to:

A workplan on the most effective approach for the above implementation. This shall include timeline, milestones and deliverables of the project. This should be forwarded to EPU and UNDP 1 week after the official appointment;
Monthly report on updates on the above activities. Reporting format to be finalized during the inception phase/workplan submission phase from month 1 to month 5.

A final report shall consists of:

a) aggregated scope and boundaries for every study sectors,;
b) documented data and information;
c) list of stakeholders identified for the main DSM study;
d) terms of reference (TOR) required for the implementation of the main DSM study;
e) aggregated analysis;
f) baseline study findings;
g) discussion notes, presentation materials and reports for meetings, workshop and consultation events with stakeholders;
h) list of credible foreign or local experts/consultants to undertake DSM main study, and i) UNDP Annual Project Report.

A complete tender document for the main DSM study at month 5, which include components on assessment criteria, expected deliverables and timelines and including any other requirements needed.

Duration:

The project manager is expected to be hired from 1 August 2015 to 31 November 2015 (5 man-month).

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP, and partner organizations;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Excellent knowledge of energy efficiency;
Demonstrates strong analytical skills;
Promotes team work, contributes towards building team consensus;
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Excellent teamwork and leadership skills.

Development and Operational Effectiveness:

Ability to apply technical guideline production procedures;
Ability to analyze technical requirements in demand-side management, energy efficiency and energy management applications;
Ability to apply organizational policies and procedures;
Strong analytical skills.

Management and Leadership:

Focuses on impact and result for the client and responds positively to feedback;
Supports teams effectively and shows conflict resolution skills;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates strong oral and written communication skills;
Builds strong relationships with clients and external actors;
Remains calm, in control and good humored even under pressure;
Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

Minimum Bachelor’s degree in Electrical/Energy/Mechanical/Civil/Chemical/Petroleum Engineering or related field.

Experience:

Minimum ten (10) years of working experience in the field of energy particularly on demand side management, energy management and/or energy efficiency;
Atleast five (5) years of experience in the formulation of energy policy and, regulatory framework and strategic implementation plan for government of Malaysia;
A Registered Energy Manager with Energy Commission of Malaysia;
Experience in project management is a must;
Experience in coordinating a government-link programme in Malaysia is preferred;
Experience in conducting research, analysis and generating reports in energy studies and energy efficiency preferred;
Experience in energy management systems and energy efficiency technologies for organizational applications preferred;
Experience in energy performance measurement, monitoring and audits for conservation projects in buildings preferred;
Experience in working with private sectors and/or UN agencies is preferred.

Language:

Proficiency in both written and spoken English and Bahasa Malaysia is a must.

Terms of payment:

The fee is payable upon satisfactory completion and acceptance of the deliverables by the EPU and UNDP Malaysia. Breakdown and schedule of payments is in Annex 1 which can be downloaded at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/MyIC_2015_024-Annex%20I.docx

Documents to be included when submitting the proposal
Interested individuals must submit the following documents/information to demonstrate their qualifications:

Proposal on how your qualifications and experience can lead towards the successful deliverable of this assignment within the required timeframe, and provide a brief methodology on how you will approach and conduct the assignment;
Financial Proposal as provided. Alternatives are allowed; For Financial proposal template, it is available at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/MyIC_2015_024-Annex%20I.docx;
Personal CV including areas of expertise and past experience in similar projects and at least three (3) references in the format of UN Personal History Form (P11 form). The UN Personal History Form (P11) is available; at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc.

Note:

Please scan, save and upload all documents (proposals and P11 Form) into one PDF file. (The system does not allow more than 1 attachment);
For clarification question, please email to procurement.my@undp.org and put the reference number MyIC_2015_024 as the Subject Title.