UNDP Jobs - 59631- National Consultant (Training and Capacity Assessm

National Consultant (Training and Capacity Assessment) - LOTFA/MOIA & Police Development project /UNDP

Location :

Kabul, AFGHANISTAN

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

18-Feb-16 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

12 weeks (60 working days)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Afghanistan is currently in a phase of transformation (2015-2024), where the Ministry of Interior Affairs (MOIA) will assume full responsibility for public security. In order to cope with the challenges posed by this new environment, the MOI will undertake ministerial reform and professionalize the Afghan National Police (ANP).

The MOI’s plans to professionalize the Afghan National Police (ANP) can be seen in the Afghanistan National Police Strategy (NPS) and the Afghanistan National Police Plan (ANPP) issued in 2014, together with the Ten Year Vision which sets forth a vision and a roadmap of priorities for the ANP. Among the thirteen strategic goals set forth in the NPS is “1. Modern training and education for ANP based on requirements”. The inclusion of training as a strategic goal reflects an existing gap in the quality of services provided by the ANP and the acknowledgment by the MOI of the need to develop its institutional capacity to both raise the overall level of police and to develop specialized expertise in order to create a professionalized police force. Although an array of training has been provided to the ANP through the international community, the method and goals have varied and there has not been a self-sustaining, comprehensive training method developed to address the needs of the MOI and ANP.

The MOI and ANP’s ability to properly train and educate its personnel is also key to successfully implementing other goals set forth in the NPS, including developing operational plans (goal 3), improving the capacities of female personnel (goal 4), improving the skills of civilian professionals in the MOI (goal 6), community policing (goal 7), combatting corruption (goal 8), disarming of illegally armed groups (goal 9), strengthening inter and intra-agency coordination (goal 10), improving the observance of human rights (goal 11) and combatting organized crime, terrorism and illegal narcotics (goal 12).

The international community has provided support to the establishment of training sections in different departments, for specialized training, such as in counter-narcotics, juvenile policing, counter-insurgency and intelligence-led policing. These sections are currently not well-linked to the Training General Command/Training Educational Command (TGC/TEC) or under the general management of Deputy Minister (DM) of Administration. MoIA has been supported with the establishment of a comprehensive ANP/CPD Course catalogue where the training is subsequently entered. However, this Catalogue is currently not hosted, owned or managed by the TGC/TEC or by the MoIA in general. Additionally much training is currently taking place outside of Afghanistan for ANP personnel.

LOTFA consists of two projects. Project One is support to payroll management (SPM), while the Project Two is MOIA and Police Development (MPD). The second project is focused on supporting MoIA to drive and consolidate its approach to professionalization. The objective is based on the premise that professionalization of police is at the heart of state sovereignty and should be nationally led in line with the national security vision and priorities.

LOTFA requires the services of a National consultant who can assist the international consultant in mapping and assessment of the structure, functions and capacity of ANP instructors and faculty personnel, under the Training and Education General Command and identify gaps.

OBJECTIVES OF THE ASSIGNMENT:

An in depth analysis of instructional/faculty staff of MOIA/ANP coming under the responsibility of the Training General Command (TGC), including historical, current and anticipated future numbers of personnel;
Creating/updating a compendium of instructors/faculty staff, showing location, qualification details, length of service, operational experience, instructional experience, and English/other language skills;
Creating a concise document, outlining policies and practices affecting the development, accreditation and career management of MOI/ANP instructional staff;
Deep evaluation and clarification of capacities of instructors at an organizational level, and of resources available for undertaking and coordinating training and education activities for staff and program participants;
Recommendations for the training/development needs of MOI/ANP instructors, to situate them as fully accredited adult educators / tertiary teachers within an accredited institute of higher learning
Mapping and assessment of current promotional/leadership development programs and pathways in support of ANP career development, and linkages between training activities and Human Resource Department policies with regards to officer career management, and recommendations for enhancement;
Identify the process for selection of candidates for training including consideration of gender parity, and internal policies and rules on training.

The findings from these assessments will provide benchmarks and advise/inform LOTFA support to police professionalization activities.

Duties and Responsibilities

Scope of Work and Deliverables:

The contractor will report to the LOTFA Police Professionalization Component Manager, and work closely with MOIA counterparts. The contractor will undertake an assessment and provide recommendations on the training capacity and needs of MOI/ANP personnel under the TGC. This information will provide the required baseline information for LOTFA and ensure a sound approach for the direction of Police Training and Education activities. It will be followed by a number of technical assessments (eg. training facilities and curriculum) to support MoIA to enhance its Training and Education Strategy. This consultancy will be supported by national and international staff working within the project.

The contractor’s scope of work shall include the following:

Conduct a desk review of documents, strategies and policies pertaining to MOI/ANP, in order to understand the function of the MOI/ANP within Afghanistan, the direction headed by the MOI/ANP and the role of prior and current training and education undertaken:

National Police Strategy and National Police Plan
MOI 10 year vision
MOI Organogram
MOI budget documents
ISAF Rule of Law Assessment including a snapshot of all ROL programmes in country.
Afghanistan UNDAF and UNDP Country Programme Document
Existing training materials used in past and current MOI/ANP training;
Other documents including previous assessment reports as may be required for review as a result of research and assessment.
Other partners (including US, German Police, GIZ, EUPOL, UNAMA, and RSM)

Directly engage with key MOI departments (and key training partners) at national (specifically, DM Administration, Training and Education General Command; DM Support and Facilities Department; Logistics Department; DM Strategy Policy and Gender Directorate; Criminal Investigations Department; Community Policing Directorate) and sub-national levels to gain an understanding of gaps in the current training capacities of MOI staff.

Organizational Context:

Existence of sound administrative policies and procedures governing qualifications, skills auditing, and ongoing development of instructional/faculty staff and management.
Existence of (and key needs for improving) the educational/training research department/s within TGC, and their links with all capital and regional training centers.
Extent to which TGC teaching/learning institutions engage in an academic ‘community of practice’ with public and private educational institution counterparts, with the Ministry of Higher Education, and wider civil society organisations.
The existence of links between TGC teaching and learning institutions and the national academic institutions and training facilities.(including the relationship between Education Ministry and Training and Education components of MoIA)

Map the linkages between training and human resources: specifically assess the linkages with performance evaluation and training records including established training path, HR files and TGC/TEC records.

Resources allocated for trainings (administrative support, infrastructure, equipment, financial and human resources)

Infrastructure for Management of Training and Professionalization:

Map of course materials: existence of curriculum and training materials (presentations, manuals, handouts, etc) for each course in the catalogue, process for updating/revising courses (eg. On annual basis, when new SoP/Operational Directive created, etc)

Current Training Information and Process:

Selection of candidates for Courses: identify process for selection of candidates for training including consideration of gender parity, internal policies and rules on training, the function of training within the organization (criteria for promotion or being staffed in a certain department), and the policies for career advancement. (Working in concert with LOTFA’s Institutional Development Cluster)

Based on the findings of 1 and 2 above, provide recommendations for improving training for the MOI and ANP, to raise the overall level of professionalization within the MOIA/ANP, including recommendations for change, modernization, and accreditation.

Expected Outputs, Deliverables and Timelines:

Deliverables:

Submission and acceptance of Inception Report inclusive of methodology, approach and detailed work plan - One Week - 10%

Submission and acceptance of - Three Week - 30%

Mapping of instructional/faculty staff of MOIA/ANP
Mapping of policies and/or practices affecting the development, accreditation and career management of MOI/ANP instructional staff
Compilation of MoIA training and education related policy and other important documents

Draft evaluation report of capacities of instructors at an organizational level, and of resources, available for undertaking and coordinating training and education activities for staff and program participants - Five Weeks - 30%

Delivery of presentation to MoIA and LOTFA on mapping and assessment of current promotional/leadership development programs and pathways in support of ANP career development, and recommendations for enhancement; (one presentation by national and international consultants)
Draft report on the process of selection of candidates for training including consideration of gender parity, and internal policies and rules on training, including recommendations.
Draft recommendations, presented to joint MOI/LOTFA team on the training/development needs of MOI/ANP instructors, to situate them as fully accredited adult educators / tertiary teachers within an accredited institute of higher learning in the form of report.

Submission and acceptance of - Three Weeks - 30%

Minutes from all meetings with key partners
Final annotated reports on all areas of evaluation, with feedback incorporated
Submission of final report and acceptance by MOIA & Police Development project management.

Payments under the contract shall be made on submission and acceptance / certification of the deliverables by LOTFA /MOIA & Police Development Project Manager in accordance with the schedule of payments.

WORKING ARRANGEMENTS:

Institutional Arrangement;

The contractor will work under direct supervision of the LOTFA Police Professionalization Component Manager, seeking approval for each of the specified deliverables. The contractor will work in close collaboration with counterparts in the MoIA, in particular the DM Administration and Education and Training Command, as well as the Gender, Children and Human Rights Directorate (particularly to understand female staff specific training needs). The final report shall be presented to the MoIA through a PowerPoint presentation in English and Dari.

The DM Administration and Education and Training Command shall be kept informed of progress throughout the implementation of the assignment, and the contractor will provide verbal briefings to the counterparts through the LOTFA Police Professionalization Component.

LOTFA project office will provide office space and internet access, logistical and other support services, including transport and security applicable to UNDP national consultants. The consultant, however, is expected to bring his/her own laptop and mobile phone and meet local communication costs (the project will provide a local pre-paid sim card). Costs to arrange meetings, workshops, travel costs to and DSA during field visits, etc. shall be covered by the project.

Duration of the Work:

The performance under the contract shall take place over total contract duration of twelve weeks (60 working days), excluding joining and repatriation travel days.

Duty Station:

The duty station for the contractor is Kabul, Afghanistan for the entire duration of the contract. The inter-agency seminar sessions will take place in Kabul and Regional Centres in consultation with MoIA and where possible to visit MOIA training facilities in provinces.

The consultant will be required to report daily to the project office during working hours, except where otherwise agreed in advance by the MPD Project Manager. On working days, the contractor will follow the working hours and weekends as applicable to the project staff. The consultant’s movement for meetings and consultations shall be coordinated by the project office. The contractor will at all times during working hours be required to observe UNDP security rules and regulations.

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religious, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism.

Functional Competencies:

Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, PP, database packages etc.
Comprehensive analytical skills in fragile states and emerging economic groups, understanding change management principles;
Ability to work with a wide cross-section of partners including Government, donors, I/NGOs and community-based organizations;
A team player and self-starter able to inspire and influence action;
Mature judgment and a proactive, resourceful and energetic approach to problem solving.
Capacity to work under pressure and to meet strict deadlines;
Demonstrated behaviour of professional and personal ethics, transparency and openness;
Willingness to undertake regular field visits and interact with different stakeholders.

Special skills requirements:

Prior experience in formulating development strategies and policies for Ministerial Departments;
Experience in working with/supporting government Training & Education departments at a senior faculty/staff level;
Experience with international and bilateral partners supporting the strengthening of police capacities;
Proven track record and experience in reporting and communicating results, and developing programme and project planning documents;
Sound judgment with proven ability to work effectively under minimum supervision;
Ability to handle confidential and politically sensitive issues in a responsible and mature manner.

Required Skills and Experience

Academic Qualifications:

The minimum level of education acceptable is a Master’s degree in Law, Sciences or Social Sciences, with a research component, and the preferred academic qualification is a PhD or Professional Doctorate, due to the requirement for complex research and analysis.

Years of experience:

A minimum of 8 years’ relevant work experience in the practice area of Rule of Law, Governance and/or Security at a senior level; with relevant specific regional knowledge of working in an Islamic culture.

Language:

Fluency in written and spoken English, Dari and Pashto is a requirement.

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS:

The contractor shall submit a price proposal as below:

The contractor shall submit a price proposal as below:

Daily Fee – the contractor shall propose a daily fee which should be inclusive of his professional fee, local communication cost and transportation. The number of working days for which the daily fee shall be payable under the contract is 60.
The total contract price, inclusive of the above elements, shall be converted into a lump-sum contract and payments under the contract shall be made on submission and acceptance of deliverables under the contract in accordance with the schedule of payment linked with deliverables.

EVALUATION METHOD AND CRITERIA:

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis:

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight 70%

* Financial Criteria weight 30%

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation

Technical Criteria 70 points:

Technical Proposal (40 marks)

Technical Approach & Methodology (25 marks) – This explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach.
Work Plan (15 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.

Qualification and Experience (30 marks) [evaluation of CV]

General Qualification (10 marks)
Experience relevant to the assignment (15 marks)

Experience of working for projects funded by UNDP (5 marks)

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (Annex II).
Personal CV or UNDP P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Technical proposal:

Brief description of why the individual considers him/herself as the most suitable for the assignment
A methodology, on how they will approach and complete the assignment.

Financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided (Annex II) and the instructions in this TOR.

The above two templates (refer as Annex II and P11 form) can be found on UNDP jobsite at http://www.af.undp.org/content/afghanistan/en/home/operations/procurement.html