Jobs - 66011- Programme Assistant (UNICEF)

Programme Assistant (UNICEF)

Location :

Kyiv, UKRAINE

Type of Contract :

TA Local

Starting Date :

Application Deadline :

11-May-16 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

Languages Required :

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The conflict in Eastern Ukraine has been ongoing for more than one year, making the humanitarian situation increasingly complex. In spite of Minsk agreement on 26th August 2015, both sides have been shelling on each other especially along the contact line and there is not the serious risk of it becoming a frozen conflict. According to OCHA and WASH cluster, approximately 3.1 million people are in need including IDPs and people on both sides of contact line in Donetsk and Luhansk. More than 700,000 people along contact line and 2.1 million in NGCA of Donetsk and Luhansk have limited and interrupted access to safe water for drinking, cooking and hygiene.

Under close supervision and technical guidance, collects information, maintains records and prepares documentation and correspondence pertaining to programme activities.

Duties and Responsibilities

1. Provides programme and administrative assistance to programme officers in support of the related component through organizing data and information, controls plans for the monitoring of projects/programme implementation, following up on pending matters, taking appropriate action on routine matters. Initiates and/or follows up on matters for assigned projects/programmes in the absence of the supervisors; identifies and refers items requiring attention/decision by another professional in the absence of a responsible officer;

2. Assists the programme officers to maintain continuous and effective liaison with governmental and nongovernmental organizations for coordination of programme issues and activities. Advises counterparts on legislative rules and procedures. Makes arrangements for visits to project sites for the government and other partners, and provides information and briefing on project activities and status. Trains counterparts in the elaboration of cash/supply assistance requests and financial/technical reporting;

3. Performs in accordance with ToA: drafts in Vision all types of requisitions and payment requests in line with project inputs, ensuring the correct coding, etc. Summarizes information reflecting current obligations and future programme and/or budgetary implications. Makes recommendations to supervisors concerning projects adjustments, ensures that activities are in line with plans of action;

4. Maintains programme files and archives, prepares drafts of the requested by programme officers’ reports, information, proposals, ensures the tracking of the documents, timely responses to the requests, letters, inquiries, etc. Performs other related duties as assigned to support the programme implementation;

5. May be required to carry out specific operational/control tasks for programme/project implementation;

6. Performs other duties, as required.

Competencies

COMPETENCIES

i) Core Values (Required)

Commitment

Diversity and Inclusion

Integrity

ii) Core Competencies (Required)

Communication [I]

Working with People [II]

Drive for Results [I]

iii) Functional Competencies (Required)

Analyzing [I]

Learning and Researching [I]

Planning and Organizing [I]

Following instructions and Procedures [I]

Required Skills and Experience

EDUCATION

Completion of Secondary Education

WORK EXPERIENCE

Five (5) years of progressively responsible secretarial or administrative work, of which at least one year is closely related to support of programme activities. Experience in international organizations / United Nations will be an asset.

LANGUAGE PROFICIENCY

Working knowledge of English, Russian and Ukrainian

The deadline for submission of applications is 11 May, 2016

Only short-listed candidates will be contacted.

Applicants that fulfil the above requirements are requested to complete a United Nations Personal History Form (P. 11) which is available at a web-site www.unicef.org/employ and submit it together with a CV and a cover letter describing your professional interests in working for UNICEF.

Please, indicate: UNICEF – Programme Assistant Child Protection- Kyiv

Fax No. 380-44-230-2506

E-mail: recruitment_kiev@unicef.org

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.