UNDP Jobs - 66982- National Consultant (Recruitment of Civilian Perso

National Consultant (Recruitment of Civilian Personnel in Ministry on Interior Affairs, MOIA) - UNDP/LOTFA - Support to Payroll Management (SPM) project

Location :

Kabul, AFGHANISTAN

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

03-Jul-16 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

6 months (Long Term Agreement, LTA with maximum 90 working days)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Global Mission Statement:

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.

UNDP Afghanistan Mission Statement:

UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels.

UNDP has played a key role in the management of the Law and Order Trust Fund for Afghanistan (LOTFA), which supports the Government in developing and maintaining the national Police force and in efforts to stabilize the internal security environment. Major demobilizations, disarmaments and rehabilitations and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Organizational Context:

Support to Payroll Management- Background

Since 2002, UNDP and the donor community having been working closely with the Government of Islamic Republic of Afghanistan (GIROA) to strengthen Afghanistan’s ability to maintain law and order. Hence, the international community and UNDP set up the Law and Order Trust Fund for Afghanistan (LOTFA) to pay salaries for police and prison officers to ensure strengthened rule of law enforcement, safety and security for the Afghan people.

In April 2015, GIROA, UNDP and the donors re-designed LOTFA into two separate, but complimentary projects, under one Trust Fund; namely; the Support to Payroll Management (SPM) project which focuses on supporting MOIA payroll management and transition by December 2016; and the MOIA and Police Development (MPD) project which focuses on developing national capacity for self-sustained reform and improvement of the MOIA as an institution, as well as police professionalization.

The SPM Project is a LOTFA Transition Plan intended to see the full transition of the payroll functions to Government, and to develop national capacity for its efficient and accountable management within the period July 2015- December, 2016.

SPM Project Objectives:

The SPM project was designed with the primary objective of developing the required capacity for MOIA to:

Independently manage all non-fiduciary aspects of its pay budget for the ANP and CPD; and
Enable MOIA to independently manage human resources, finance and information and communication technology (ICT) functions related to payroll operations.

The project is geared to achieve four main integrated results which would enable successful and sustainable transfer of payroll management to MOIA by December, 2016:

Legislative, Regulatory Policy and Business Process Development: Ensuring legislative, policy and regulatory framework and business processes are updated or developed, implemented and functional in support of independent MOIA payroll management.

MOIA Capacity Building for Payroll Management: Focuses on capacity building for MOIA personnel (in payroll, human resources, finance and budget, as appropriate) to independently undertake all payroll management functions.

System Integration / Interface: Ensuring MOIA payroll systems are electronically linked with HR systems, implemented and operational nationwide, and cover the agreed Tashkeel.

Systems Infrastructure Development: MOIA infrastructure provision supports 100 per cent functionality of MOIA payroll systems.

The MOIA Civilianization process:

The Government of Afghanistan is committed to introducing institutional reforms for the Ministry of Interior Affairs (MOIA) through recruitment of highly qualified civilians across the various departments. In support of Government’s institutional reform goals and in particular to enable MOIA to further expand reforms at national and sub-national levels, UNDP has provided an enabling environment for facilitating the civilianization process. UNDP supports this important initiative of the government of Afghanistan, through establishing mechanism that allows competitive salary payment to the newly recruited senior civilian officials of MOIA, using World Bank’s Capacity Building for Results (CBR) salary scale.

Objective of the assignment:

The objective of this assignment to ensure effective coordination of all human resources tasks, related to the recruitment of a number of civilian posts in the Ministry of Interior Afairs.

The Consultants will work under the overall guidance of the UNDP Country Office Rule of Law and Human Security Unit, and work closely with SPM & MPD project managers. The consultant will support MoIA in the development of technically sound standardized ToR , classification as per CBR guideline, and overall merit based recruitment process including longlisting, shortlisting, conducting written test and interview process leading to selection of most competent candidates for the post.

Duties and Responsibilities

Scope of Work and Deliverables:

Objective of the Assignment:

The consultant will be responsible for the coordination of recruitment of civilian personnel in MOIA using the CBR guideline, including reviewing the TORs, classification of TORs and CVs into the grades and steps of the CBR salary scale and provide support in overall merit based recruitment process including longlisting, shortlisting, written test, interviewing and selection process.

Summary of Key functions:

Closely work with relevant MOIA departments in process mapping and developing job descriptions for vacant senior and mid-level civilian posts in the MOIA
In partnership with relevant MOIA departments, provides expertise and guidance via recruitment consultations, and plans to address complex staffing needs, including hard-to-fill and executive level recruitments.
Classification of ToRs into appropriate CBR grades as per the CBR guidelines, in coordination with UNDP Country Office Human Resources Team
Classification of selected candidates into appropriate CBR grades and steps in coordination with UNDP Country Office Human Resources Team
Coordinate with MoIA on validation of the TORs and classification
Support MoIA in longlisting candidates based on the requirement of vacancy announcement;
Support MoIA in the shortlisting process, ensuring the hiring manager and selection panel have all required documentation, providing assistance and advice as necessary
Support coordination of interview including scheduling and preparation of relevant materials and identification of suitable panel members;
Responsible for all recruitment related filing (including application forms and interview notes), ensuring relevant document is stored, and that files are kept up-to-date and orderly
Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programme
Establish a strong rapport with hiring managers at MoIA and UNDP to understand their strategic staffing needs and fill vacancies in a timely manner. Ensure clear mutual understanding of staffing priorities and practical constraints. Guide the hiring managers through the recruitment process where needed

Expected Outputs, Deliverables and Timelines:

The outputs / deliverables of the contractor and the estimated duration to complete the deliverables are given below:

Recruitment of 150 senior and mid-level civilian officials in the MOIA;
Classification of all ToRs according to CBR policy;
Assist Hiring Departments of MoIA in ToR development and job classification in specific grade and level of CBR;
Keeping the record of all CBR post classification;
Documentation of all best practices in recruitment of 150 senior civilian officials.

Payments shall be made on a monthly basis according to a monthly timesheet and Monthly report on deliverables.

Payment Modality:

The contractor will be paid on daily basis based on actual number of days worked, confirmed by signed timesheet and achievements of the deliverables indicated above.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Functional Competencies:

Knowledge Management and Learning

In-depth practical knowledge of inter-disciplinary development issues;
Seeks and applies knowledge, information, and best practices from within and outside of UNDP.

Development and Operational Effectiveness:

Ability to lead strategic planning, change processes, results-based management and reporting;
Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects;
Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations.

Management and Leadership:

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexities;
Ability to lead effectively, mentoring as well as conflict resolution skills;
Demonstrates strong oral and written communication skills;
Remains calm, in control and good humored even under pressure;
Proven networking, team-building, organizational and communication skills

Required Skills and Experience

Education:

Master’s or Bachelor degree in Human Resources Management or related fields from a recognized and accredited university.

Technical Qualifications:

With masters at least 5 years and with bachelors at least 7 years of practical experience in HR management.
Experience and understanding of public sector recruitment and employment processes.
Knowledge of organization structure, staffing patterns, job design and job classification.
Previous experience working with Ministries of Interior or police services is a distinct advantage;
Past experience working in conflict affected countries desirable;
Prior work experience in Afghanistan is an advantage.

Language Requirements:

Fluency in written and spoken English, Pashto/Dari.

Working Arrangements:

Institutional Arrangements:

The National Consultant (IC) will work under the overall supervision of the UNDP Country Office and under direct supervision of the Head of RoLHSU. The Consultant shall work in close collaboration with relevant MOIA authorities as and when required.
UNDP will provide office space and internet facility, logistical and other support service. The Consultant however is expected to bring his/her own laptop and mobile phone and meet local communications costs (UNDP will provide a local pre-paid SIM card). Costs to arrange meetings, workshops, travel costs to and DSA during field visits (if any), etc. shall be covered by UNDP.

Duration of the Work:

The performance under the contract shall take place up to contract duration of 90 working days over six (6) months period, excluding joining and repatriation travel days. The target date for the start of work will be around 1st August 2016 depending on the availability of the appropriate Consultant.

Duty Station:

The duty station for the contractor is Kabul, Afghanistan for the entire duration of the contract. Some field visits outside Kabul are envisaged under the contract and therefore the IC will undergo a 3 days SSAFE training. The Contractor will be required to report regularly and be present at UNDP office (MOIA and/or UNOCA) during the working hours, security conditions permitting. The contractor will follow the working hours and weekends as applicable to UNDP staff. Contractor’s movement for meetings and consultations shall be coordinated by UNDP office. The contractor is at all times required to observe UNDP security rules and regulations.

Price Proposal and Schedule of Payments:

Daily Fee – The contractor shall propose a daily fee which should be inclusive of his professional fee, local communication and transportation costs. The number of working days for which the daily fee shall be payable under the contract is 90 working days.

The contractor will be paid on daily basis based on the signed timesheet and achievements of the deliverables indicate above.

Evaluation Method and Criteria:

Individual consultants will be evaluated based on the following methodology:

Cumulative Analysis:

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Technical Criteria weight 70%;

Financial Criteria weight 30%.

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Technical Criteria 70 points

Technical Proposal (30 marks)

Technical Approach & Methodology (20 marks) – Explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output.
Work Plan (10 marks) – The Applicant should propose the main activities of the assignment. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.

Qualification and Experience (40 marks) [evaluation of CV]:

General Qualification (20 marks);
Experience relevant to the assignment (20 marks);

Documents to be included when submitting the proposals:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II);
Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Technical proposal:

Brief description of why the individual considers him/herself as the most suitable for the assignment;
A methodology, on how they will approach and complete the assignment and work plan as indicated above.