UN WOMEN Jobs - 71288- UN Women MCO Programme Assistant

UN Women MCO Programme Assistant - Open to Kazakhstan Nationals Only

Advertised on behalf of

UN WOMEN

Location :

Astana, KAZAKHSTAN

Type of Contract :

Service Contract

Starting Date :

24-Apr-2017

Application Deadline :

03-Apr-17 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

8 months (renewable)

Languages Required :

English Russian

Expected Duration of Assignment :

8 months (renewable)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Multi-Country Office (MCO) is based in Almaty, Kazakhstan and aims to support to the Government and civil society organizations in the development and implementation of innovative approaches aimed at achieving gender equality and women’s empowerment, specifically targeting increasing women’s political participation and leadership, securing women’s economic rights, strengthening women's involvement in peace building, ending violence against women and making government budgets and policies more responsive to women's needs. In March 2017 MCO starts implementation of its new projects funded by the Government of Kazakhstan to support the national efforts to eliminate violence against women, to promote economic empowerment with a focus on socially vulnerable women and improve gender responsiveness of national planning and budgeting in line with gender related SDGs and CEDAW commitments.
The Programme Assistant works with and provides support to the members of the UN Women programme team in the implementation, monitoring and reporting for new projects and in strategic partnership building and coordination functions in line with UN Women rules and regulations. S/he provides programmatic and administrative assistance to the team for the smooth projects implementation.

Duties and Responsibilities

Summary of Key Functions:

Programme Management Support;
Financial Management Support;
Strategic Partnership Building and Coordination Support;
Administrative Support.

Programme Management Support

Provide programmatic and administrative support to the UN Women programme team in the preparation of programme/projects implementation/work plans, budgets, and proposals on programme/projects implementation arrangements;
Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme colleagues;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
Provide assistance in the programme/project related reporting, including quarterly and annual reporting and the projects’ specific donor reporting;
Assist the programme team in the audit of projects and support implementation of audit recommendations;
Help the programme team in monitoring and providing guidance to the executing agencies on routine implementation of programmatic activities, tracking use of financial resources.

Financial Management Support

Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
Create requisitions in Atlas for development projects registers of goods receipt in Atlas;
Support the programme team in the financial management of projects;
Organize, compile and process information from donors, and the programme team, as inputs to various databases and documents;
Support the programme team in the tracking and reporting on mobilized resources.

Administrative Support

Provide administrative support in the organization of events, meetings, trainings and workshops, etc.
Make travel arrangements for the programme staff and partners including preparation of travel requisitions and claims;
Draft non-substantive correspondence;
Maintain and organize up to date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials;
Organize and coordinate filing of correspondence/documents and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects;
Create and maintain appropriate folders for reference materials received electronically;
Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

Strategic Partnership Building and Coordination Support

Draft letters and assist in collection and compilation of necessary information and analytical and resource materials to support the MCO’s partnership building and resources mobilization efforts within the areas assigned for UN Women programming in Kazakhstan.
Assist in organizing meetings and events with attendance of the UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society, etc. in the thematic areas for the ongoing and planned projects in Kazakhstan.
Assist in collection information and elaboration of analytical and regular progress reports on UN Women’s programme experiences in support of inter-agency coordination role.
Provide other assistance on inter-agency partnership and coordination related activities as requested by the programme team.

The key results have an impact on the efficiency and success in implementation of UN Women programming in Kazakhstan. Accurate data entry and presentation of information ensure proper programme implementation.

Competencies

Core Values/guiding Principles

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core competencies

Ethics and Values:

Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

Take charge of self-development and take initiative.

Work in teams:

Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

Demonstrate informed and transparent decision making.

Functional competencies

Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the project team including logistical support;
Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
Ability to organize and complete multiple tasks by establishing priorities;
Ability to handle a large volume of work possibly under time constraints;
Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
Ability to administer and execute financial processes and transactions;
Ability to manage data, documents, correspondence and reports information and workflow.

Required Skills and Experience

Education:

University degree or equivalent in Gender studies, Social development, Business or Public Administration or related field.

Experience:

A minimum of 3 years of administrative experience preferably in a large or international corporation or organization;
Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage.

Language Requirements:

Fluency in English, Kazakh and Russian is required.

Application process:

All online applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/~/media/Headquarters/Attachments/Sections/About%20Us/Employment/P_11_form_UNwomen%20doc.doc

Note:
The system will only allow one attachment, hence all supporting document e.g. P11, CV and Cover letter must be scanned as one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only qualified, shortlisted candidates will be contacted for test and interview.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.