UN WOMEN Jobs - 74202- Procurement Support Consultant-SSA national

Procurement Support Consultant-SSA national

Advertised on behalf of

UN WOMEN

Location :

Kabul, AFGHANISTAN

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

26-Aug-17 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

Four Months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the general guidance of the Operations Manager and the direct supervision of the Procurement Associate, the Procurement Support Consultant provides procurement services in CO ensuring their effectiveness, transparency and integrity. The Procurement Support Consultant promotes a client-focused, quality and results- oriented approach in the Unit.

The Procurement Support Consultant works in close collaboration with the operations, programme and project teams in the CO for resolving procurement-related issues and information delivery

Duties and Responsibilities

Finalizes value-added Initiatives to Procurement and organizes procurement processes focusing on achievement of the following results:

Initiate and finalize the mapping of other agencies Long Term Agreements being used by UN Women and finalize the Participatory Level Agreements as required
Update the contracts database in SharePoint with existing contract details
Update procurement plan in SharePoint
Identify the common procurement needs of the office and finalize the contracting for such common procurement through LTAs/other contracts
Support organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN-Women rules and regulations.
Review procurement records (purchase orders, contracts, etc) for current year to ensure completeness and compliance

Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and update of the rosters of suppliers, using the supplier databases received from other UN agencies
Update the vendor information currently being used viz. vendor addresses, bank details, email addresses, etc.
Establish a system of Proper contract closure

Asset Management function and streamlining of office supplies inventory and automation

Tagging of all capital and non-capital assets
Verification of non-capital assets
Ensure completeness of all loan forms and asset files
Completes inventory of office supplies
With ICT Associate, finalizes an automated process of issuance and update of office supplies with minimum stock

Any other functions assigned by the Operations Manager

The consultant will be reimbursed on a monthly basis upon completion of deliverables identified in the work plan, which will be prepared at the beginning of the consultancy

Competencies

Functional Competencies:

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Identifies new and better approaches to work processes and incorporates same in own work
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments

Design and Implementation of Management Systems

Level 1.1: Data gathering and implementation of management systems

Uses information/databases/other management systems
Provides inputs to the development of simple system components
Makes recommendations related to work procedures and implementation of management systems

Client Orientation

Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
Prepares timely inputs to reports

Promoting Accountability and Results-Based Management

Level 1.1: Gathering and disseminating information

Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

Education:

Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

5 years of progressively responsible procurement experience is required at the national or international level including in UN organizations. Experience in the usage of computers and office software packages (MS Word, Excel, etc), Atlas literate

Language Requirements:

Fluency in the UN and national language of the duty station