Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

The Indonesia Peat Restoration Agency (Badan Restorasi Gambut – BRG) Indonesia Peat Restoration Agency (Badan Restorasi Gambut – BRG) was established in January 2016 in response to the catastrophic forest fire and haze disaster that stroked Indonesia in 2015, causing economic loss of more than USD $ 15 billion (MoEF, 2015; CIFOR, 2015 and the World Bank, 2016).  The agency, that was established through the Presidential Regulation No 1 of 2016, is mandated to coordinate and facilitate peat restoration of 2.6 million hectares in 7 provinces: Riau, Jambi, South Sumatra, West Kalimantan, Central Kalimantan, South Kalimantan and Papua.

In order to prepare BRG to be institutionally ready to undertake its mandate, it requested support from international donors. The Kingdom of Norway has provided assistance to BRG that was implemented by the United Nations Development Programme (UNDP). It then established the BRG Support Facility project.

Under this project, UNDP assisted and facilitated BRG with administration, procurement, financial and monitoring support to make it institutionally ready for facilitating and coordinating peat restoration efforts, harmonize national policy on peat protection and management through acceleration of the revision of Government Regulation No. 71 Year 2014, and develop models for peat restoration at peat hidrologycal unit (KHG).

After one year of these support, BRG has achieved significant progress as follows:

• BRG has been institutionally ready as a government institution, having it equipped with adequate staff, expert team, working unit, office space and equipment,  developed peat indicative map and strategic planning that served as the basis for the agency to coordinate and facilitate peat restoration efforts;
• BRG has accelerated the revision of the Government Regulation No 71 Year 2014 on Peat Protection and Management into the new Regulation No 57 Year 2016 which marked significant chance in the approach of peat restoration efforts: emphasizing inclusive approach of peat restoration including the government, private sectors and the community, and incorporating efforts to address the root causes or driving factors of peatland damage that expected to emerge with a proper peat restoration solution;
• And finally BRG has been developing models for peat restoration implementation that includes  all restoration activities (rewetting, re-vegetation and revitalization of community livelihood) in KHG of Pulau Padang, Riau Province.

The above achievement gave immediate impact to BRG in leveraging the state budget (APBN) as its main financing source. In the last quarter of 2016, BRG was granted an IDR 24 Billion (USD 1.8 Milion) in state funding. In 2017, the state funding for BRG was increased in a massive scale amounting to IDR 865 Billion (USD 64 Million).

The Kingdom of Norway continues supporting BRG to strenghten BRG institution through Office Support and Capacity Building Project (OSCB) managed by the UNDP. The OSCB project will provide short-term administrative, logistical, and capacity building support, aiming at BRG institutional capacity is in full position to coordinate and facilitate peat restoration and protection in the first year priority provinces and move forward to other priority provinces.

UNDP will implement OSCB project for 12 months and prepare smooth transition to BRG. It is expected that by the end of March 2018, BRG will be in full capacity to carry over the activities under this project through a Project Management Unit or Government Mechanism. The capacity development of BRG will be achieved through the fulfilment of these indicators: BRG has recruited all essential staff personnel through state budget financing, number of agreements (MoU, community sub-projects, etc.) that are signed, and number of technical staff hired and number of guidelines prepared and adopted.

To helps achieve those indicators, and in-line with BRG’s immediate needs to properly plan the state budget for financing its activities, the project needs a technical specialist with expertise in planning and budgeting.

Scope of Work

Under direct supervision from the Head of Working Group on Planning and Budgeting of BRG Secretariat, and overall supervision from the Secretary of BRG and UNDP Indonesia Technical Adviser for Natural Resource Governance, the Technical Specialist will analyse the BRG annual financial needs to restore the total of 2.6 hectares of targeted damaged peatlands. He/She will also refine and enhance the BRG Strategic Plan through providing data on function, responsible parties, technical procedures, and financial needs of the targeted restoration areas.

The Technical Specialist will work at the BRG Office and supervise closely with the UNDP Indonesia Technical Adviser for Natural Resources Governance and BRG Support Facility Team at the UNDP Indonesia Country Office.

Duties and Responsibilities

1. Ensure effective planning, budgeting, and reporting

• Prepares annual and quarterly work plans.
• Implements work plan and ensures that it remains within the tolerance level of the approved work plan;
• Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that the implementation at all levels complies with the approved SoP;
• Prepares quarterly reports, in line with the standard template and presents it to the Supervisor on a timely manner;
• Contribute to donor reports as necessary.

       2. Identify, analyze and revise BRG strategic planning to reflect the current situation and needs:

• Oversees the day-to-day implementation and ensure achievement of targets as outlined in the work plan;
• Leads and supervises other team members, (if any), builds team coherence and establishes clear roles and responsibilities among team members;
• Mobilises goods and services and other inputs, including preparing ToRs for meetings and workshops;
• Takes overall responsibility for the implementation and performs oversight roles for compliance against the relevant government and UNDP regulations for its management;
• Manages critical issues, troubleshoots problems and develops solutions to the overall processes of implementation;
• Consults with the Supervisor(s) for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget); and
• Ensures effective monitoring of performance, and the preparation of high quality and results oriented progress reports.

       3. Identify and analyse the annual financial need of BRG activities until 2020

• Thoroughly review the existing contingency plans for each KHG and analyse the financial needs for activities planned;
• Identify the gaps of financial needs for each of contingency plans against the possible state budget available;
• Suggest alternative financial resource to cover those gaps;
• Provide significant inputs to the development of the National, Provincial and District RREG considering aspects or finding form the Environmental and Social Management Safeguard (ESMF) that being developed in parallel;
• Develop annual financial plan for BRG

       4. Create and nurture strategic partnerships and support to the implementation of resource mobilization Establishes and maintains good    

        working relationships with the relevant public and development partners who are the principal counterparts ;

• Improves and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of results;
• Builds a profile and high reputation on initiatives on peat restoration financial planning for well formulated design, programme intervention and delivery as well as integrity and accountability;
• Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors;
• Identifies opportunities for mobilizing resources for peat restoration financial planning, and prepares substantive briefs on possible areas of cooperation; and

       5. Facilitate knowledge building and management for peat restoration financial planning and the related external communications.

• Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
• Identifies policy issues for codification and sharing;
• Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
• Contributes to knowledge networks and communities of practice.Inventory of data and information on characteristics of peat ecosystem in 7 priority province of BRG Work Area using appropriate GIS programs/techniques;

Competencies

Core Competencies:

1. Demonstrating/safeguarding ethics and integrity
2. Demonstrate corporate knowledge and sound judgment
3. Self-development, initiative-taking
4. Acting as a team player and facilitating team work
5. Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
6. Facilitating and encouraging open communication in the team, communicating effectively
7. Creating synergies through self-control
8. Managing conflict
9. Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
10. Informed and transparent decision making

Functional Competencies:        

Advocacy/Advancing A Policy-Oriented Agenda

Preparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP's mandate

Results-Based Programme Development and Management

Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
• Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships

Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization

Providing inputs to resource mobilization strategies

• Analyzes information/databases on potential and actual donors
• Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Fundamental knowledge of own discipline

• Strong aptitude on public administration and management of development project in the public sector;
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP's Goals

Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP's goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP's mandate

Client Orientation

Establishing effective client relationships

• Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Required Skills and Experience

Education: 

• Bachelor or Master degree in Environment, Public Policy, Management or other relevant fields of study.

Experience: 

• Minimum 3 years of professional experience for Master, preferably in the field of development or 7 years of experiences for Bachelor.
• Proven experience working in a highly complex and dynamic environment.

Language Requirements:

• Fluency in written and spoken English is an absolute necessity 

Other Requirements:

• Demonstrated familiarity with development projects and UNDP programmes in Indonesia is an advantage.
• Knowledge of peatlands and peat restoration.
• Experience in implementing environment particularly peatlands protection and managemant related projects and programmes.
• Familiarity with international development issues and the players, including the development agencies operating in Indonesia.
• Strong knowledge and experience in project management.
• Ability to write high quality reports.
• Excellent inter-personal and team building skills.
• Familiar with Government and UNDP procedures.
• Up-to-date computer skills required.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION. Click here to download the form http://bit.ly/P11SC

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements