UN WOMEN Jobs - 76735- Project Assistant

Project Assistant

Advertised on behalf of

UN WOMEN

Location :

Ankara, TURKEY

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

26-Jan-18 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

until 31 December 2018

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Achieving the goal of gender equality, particularly with respect to women’s political participation and leadership, has become a key priority in Turkey. While progress has been consistent in the fields of women’s education and health, women have not been able to advance politically in significant numbers. In addressing this democratic deficit, Gender Equality in Political Leadership and Participation in Turkey project started implementation in 2015. The project aims to ensure that women are able to participate in all aspects of decision making within the TGNA, including in positions of leadership. Grounded in UN Women’s Strategic Plan (2014-17), the project works to ensure:

legal frameworks and policies to advance gender equality and women’s right to participate in decision making are reformed/adopted and implemented;
gender responsive measures (mechanisms, processes and services) promote women’s leadership and participation in politics; and
gender equality advocates influence legal frameworks and policies to increase women’s leadership and political participation.

The project fosters partnerships between the Committee on Equal Opportunities for Women and Men (EOC) and its counterparts both inside and outside the TGNA, by implementing capacity development and training activities, and through advocacy and knowledge building strategies. The project is being implemented by UN Women, in partnership with the Inter-Parliamentary Union (IPU).
Reporting to Project Manager, the Project Assistant works with and provides support to the members of the Project Team in effective implementation of the project consistent with UN Women rules and regulations. S/he provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.

Duties and Responsibilities

1. Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of project supported activities and finances;

Provide administrative support for the audit of the project and support implementation of audit recommendations;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the project team.

2. Provide administrative support to the financial management of the project

Prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of the project;
Provide administrative support in monitoring and preparation of budget and the finances of the project, and in the preparation of FACE forms;
Prepare non-PO vouchers for the project;
Draft procurement formats and support procurement processes, as delegared;
Process payment for consultants, as delegated;
Create requisitions in Atlas for the project; register good receipts in Atlas.
Provide administrative and logistical support to the management of the project
Provide administrative support in the preparation of project work plans, budgets, and proposals on project implementation arrangements, including tracking the delivery of funds;

3. Provide administrative support to the project team

Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Project Team, including travel requisitions and claims;
Draft minutes in meetings, as delegated;
Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Project team;
Organize and coordinate filing of documents; maintain mailing lists.

4. Provide administrative support to resource mobilization

Organize, compile, and process documentation and information from donors, and project team as inputs to various databases and documents.

5. Facilitation of knowledge building and knowledge sharing

Provide administrative support to the organization of trainings for the office staff and partners on project and operations related issues.

Key Performance Indicators:

Timely and accurate administrative and logistical support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely and accurate tracking of data for UN Women Turkey office management and donor purposes;
Quality maintenance of internal systems and files;
Quality and timely support to project team.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Knowledge of programme management;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Good financial and budgeting skills;
Good IT skills.

Required Skills and Experience

Education and certification:

Completion of secondary education required.
Bachelor’s degree in Business or Public Administration is an asset.

Experience:

At least 5 years of progressively responsible experience in administrative or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of ATLAS is an asset;
Experience in supporting a team is an asset.

Language Requirements:

Fluency in English and Turkish is required;
Knowledge of the other UN official working language is an asset.