UNDP Jobs - 76952- Finance Manager for TB Aisyiyah (For Indonesian N

Finance Manager for TB Aisyiyah (For Indonesian Nationality Only)

Location :

Jakarta, INDONESIA

Type of Contract :

Other

Starting Date :

Application Deadline :

19-Feb-18 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

min 6 months for initial contract with possible to extend

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

THIS IS NOT UNDP POST, UNDP IS RECRUITING ON BEHALF OF AISYIYAH OFFICE.

Principal Recipient TB ‘Aisyiyah is a Global Fund for AIDS, Tuberculosis & Malaria (GF-ATM) Project to fight Tuberculosis disease focused on community-based activities, managed by Aisyiyah Central Board. ‘Aisyiyah is a Moslem Women organization founded in Indonesia in 1917 with concern for social and religious issues. In New Implementing Period (2018-2018), ‘Aisyiyah has been chosen as Principal Recipient (PR) of Global Fund to carry out a “Community TB-HIV Care Program” to represent the Indonesian Civil Society. Hence ‘Aisyiyah is responsible to coordinate community level activities of Sub-Recipients (SRs) as the representative of Civil Society Organizations (CSO’s) that currently covers 10 provinces and 130 districts in Indonesia.

The Finance Manager position is responsible to lead the Finance Team that consists of 3 Internal Control staff and 2 Finance Support staff in PR and oversee the financial management of SRs and SSRs. Finance Manager is also responsible to review all financial reports (for PR and SRs) for GFATM project, including to actively participate in the audit process (both by the LFA of the GFATM, and the internal and external auditor). The Finance Manager will report directly to the Program Manager, and work in close collaboration with the Field Operations & Monitoring-Evaluation Coordinator and Administration Coordinator, to ensure that the overall implementation of the project is according to the approved work plan (refer to the timeline and absorption level), as well as, refer to the PIM, PR Finance Manual, and GFATM guideline on Finance Management. In addition, s/he will provide regular monitoring and supervision to guarantee that the PR (includes SRs/SSRs) are maintaining their internal control system that can support its compliance with all requirements of the Grant Agreement.

Duties and Responsibilities

Summary of key functions:

Lead finance management of project
Lead coordination between finance and program team under supervision of program manager and authorized signature
Ensure the financial management implementation and audit in accordance with the rules assigned by the PR
Facilitation of financial management capacity building and knowledge sharing

Lead finance management of project, focusing on achievement of the following results:

Full compliance of PR financial processes and financial records with the GFATM and the government of Indonesia’ rules, regulations, policies and strategies;
Ensure that all financial transactions conform with the Accounting Principles and Audit Procedures and refer to the guidelines of GFATM and the government of Indonesia (PSAK);
Revise and update financial management guidelines when necessary. Disseminate these updated guidelines to all concerned project staff and provide subsequent training;
To be present at various meetings, to address the issues, provide appropriate guidelines for improvising the process, and to identify opportunities for enhancement.

Lead coordination between finance and program team under supervision of program manager and authorized signature, focusing on achievement of the following results:

In close collaboration with the program team to lead the process for effective development and monitoring of project budget;
In close collaboration with the program team to review and analyze the Variance Report for provision of proper reasons in the report;
Lead the finance unit to review and analyze all financial records submitted by SRs/SSRs, for consolidation process and to ensure compliance to the required rules/regulations;
Lead the finance unit to prepare monthly report to provide inputs to the PR on financial aspect;
Lead the finance unit to prepare monthly report, quarterly report, six monthly report and annual report for submission to CCM, LFA and GFATM.

Ensure the financial management implementation and audit in accordance with the rules assigned by the PR, focusing on achievement of the following results:

Oversight to the development, implementation and regular monitoring of an internal control program to monitor performance of financial processes, to ensure timeliness, completeness and accuracy of financial report, including follow-up actions;
Supervise to ensure proper control of the supporting documents for payments and oversights of all financial records by the finance unit, including filing system for record maintenance and audit purpose;
Coordinate with the Admin Unit to ensure that all procurement of goods and services are in accordance to the PIM and GFATM guideline, are transparent, and well documented;
In close collaboration with the Admin unit to provide guidelines on asset management, including maintaining an asset registry, tagging and safeguarding of assets, insurance of assets among others;
Lead the finance team to review financial data of the meeting/workshop/training and in close collaboration with the admin unit to verify all settlement report and ensure that any un-deposited cash are kept in minimize, and refunded to the bank at the soonest;
Ensure that all payments are in line with the required rules/regulation, ensuring timely, accurate computation and completeness of supporting documentation, on the basis of appropriate authorization (Internal Control Framework);
Ensure proper implementation of petty cash in collaboration with admin unit;
Lead the finance unit to develop Cash/Bank Reconciliation and Cash Balance/Forecast Report on a regular basis, and ensure its compliance to the GFATM regulation;
To facilitate internal and external audit from third party appointed by the GFATM and report the finding result and recommendations for followup actions to the APR and the Board of Aisyiyah;

Facilitation of financial management capacity building and knowledge sharing in the PR, SRs, and SSRs, focusing on achievement of the following results:

Lead the finance unit to provide capacity building for the PR, SRs, and SSRs finance staff both on financial planning and budgeting, as well as, to also cover training on the preparation of accurate financial reports in line with the GFATM requirements;
Organize training for the PR, SRs and SSRs on finance management, audit and/or operations related issues;
Together with Internal control staffs, lead the finance unit to develop monitoring and supervision plan to SRs and SSRs, including development of its TOR that includes mentoring and/or on-the-job training to finance staff;
Conduct performance evaluation for finance staffs in PR level and provide staff’ evaluation report that will be benefit to the management decision making process;
Develop and disseminate lessons learned and best practices documents regarding financial management.

Impact of Results

The key results have an impact on the overall PR transparency, accountability, and efficiency in program financial resources management and success in implementation of program/project management/operations strategies. Accurate analysis and presentation of financial information enhances PR position as a strong implementing partner of GFATM grant. The information provided facilitates decision making of the management.

Competencies

Required Skills and Experience

Education:

Bachelor Degree in Accounting and/or Finance certified public accountant or hold CPA, CFA, CPMA is desirable.

Experience:

A minimum of 5 years of professional experience in accounting/finance, 3 years of which should be at managerial level from any bilateral/International funding preferably GFATM or non-profit development agencies;
Experience in developing project budgeting and financial management system;
Experience in facilitating development of accounting software;
Having significant knowledge on international donor financial reporting procedure especially for grant context and the government of Indonesia’ rules, regulations, policies, and strategies;

Other requirements:

Able to work with a team, adaptable and output-oriented;
Excellent in Microsoft Word and Excel use;
High level of attention to detail and accuracy;
Able to plan and organize multiple simultaneous tasks efficiently;
Ability to rapidly understand and learning programmatic context within every financial transaction;
Ability to conduct financial analysis and make constructive suggestions;
Strong interpersonal, communication and diplomatic skills, able to work in a team and under minimum supervision;
Good writing and reporting skills;
Good presentation and communication skills;
Ease in communicating with colleagues and third parties via email, conference call, and other electronic communication platforms;
Ability to work under pressure and stressful situations, and to meet tight deadlines;
Native of Fluency in Bahasa Indonesia and excellent command in English is desirable.
More advantages if candidates have experiences in cooperating with Muhammadiyah or Aisyiyah organization
Candidates are expected work with PR TB Care Aisyiyah ASAP

TB CARE Aisyiyah Office
Jalan Tebet Timur Dalam Raya no 63, South Jakarta