Background

ADMINISTRATION

To apply, interested persons should upload the combined* Technical Proposal/Methodology (if applicable), CV and Offeror’s Letter to “UNDP Jobs” by navigating to the link below and clicking “APPLY NOW”, no later than the date indicated on the “UNDP Jobs” website. Applications submitted via email will not be accepted**: -

UNDP Job Site – https://jobs.undp.org/cj_view_job.cfm?cur_job_id=78333 (cut and paste into browser address bar if the link does not work)

* PLEASE NOTE: The system allows the upload of one (1) document ONLY – if you are required to submit a Technical Proposal/Methodology, this document along with your CV/P11 and Offeror’s Letter, MUST be combined and uploaded as one.

NOTE: The Financial Proposal should not be uploaded to “UNDP Jobs”.

**Please email the password-protected Financial Proposal to procurement.bb@intranet.undp.org. The subject line of your email must only contain the following reference number: BBRSO43518

No other text, words, names, spaces, quotation marks, punctuation, or numbers should be included in the subject of your email.

If the password for your Financial Proposal is required, it will be requested by the Procurement Unit.

Any request for clarification must be sent in writing to procurement.bb@undp.org within three (3) days of the publication of this notice, ensuring that the reference number above is included in the subject line. The UNDP Barbados & the OECS Procurement Unit will post the responses*** two (2) days later, including an explanation of the query without identifying the source of inquiry, to: -

http://procurement-notices.undp.org/view_notice.cfm?notice_id=45553 (cut and paste into browser address bar if the link does not work)

A detailed Procurement Notice, TOR, and all annexes can be found by clicking the above link.

*** UNDP shall endeavour to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Proposals, unless UNDP deems that such an extension is justified and necessary

BACKGROUND

The Grenada "Ridge to Reef Project" is designed to support Grenada's compliance with a number of agreed-upon international environmental management and conservation strategies, policies and plans with the technical and financial assistance from the Global Environmental Facility (GEF). The project intervention is essentially a complement to the Government of Grenada's efforts, on the local level, to fulfil its obligations to various United Nations Convention and Protocols with respect to biodiversity and eco-systems functions/services by applying program/based delivery systems.

The Project will improve the sustainability of the protected areas system and address the need and deliberate application of biodiversity, sustainable land management, sustainable forest management/Reduction of emissions from deforestation and degradation of forests, land degradation and climate change adaptation principles and practices.

The Ridge to Reef Project will provide multiple global and local benefits by strengthening land, forest and reef management processes (eco-systems functions) and biodiversity conservation on all terrestrial landscapes and marine asand seascapes in Grenada, especially within and around the marine and terrestrial protected areas. This will be achieved through a multi-focal strategy having a “Ridge to Reef” approach that increases protected areas’ management effectiveness and applies targeted land management practices to include:

• Development of legal, policy, planning, institutional and regulatory frameworks in support of a sustainably managed network of Terrestrial Protected Areas (TPAs) and Marine Protected Areas (MPAs);
• Development and management of landscapes and seascapes by adopting the approach of integrating sustainable land management (SLM) and sustainable forest management (SFM)/REDD+ principles and practices as a matter of public policy (integrated approach for managing forest ecosystems, protection and sustainable use of the biodiversity, prevention of land/sea degradation, and integration of people’s livelihood objectives within the management of forest and marine eco-systems.); and

By piloting SFM/REDD+ and SLM practices in the Annandale/Beausejour watershed to improve carbon stocks, reducing deforestation, reducing susceptibility to drought (and forest fires) and consequent land degradation that would impact downstream landscapes and seascapes.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal:

        (i) Explaining why they are the most suitable for the work

2. Personal CV including past experience in similar projects and at least 3 references

3. Financial proposal

FINANCIAL PROPOSAL

Lump sum contracts

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

EVALUATION

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; [70%]

* Financial Criteria weight; [30%]

Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation

ANNEXES

ANNEX I – TERMS OF REFERENCES (TOR) – separate TOR only provided for complex procurement; otherwise, see above

ANNEX II – GENERAL TERMS AND CONDITIONS

ANNEX III – OFFEROR’S LETTER

ANNEX IV – FINANCIAL PROPOSAL TEMPLATE

ANNEX V – SAMPLE INDIVIDUAL CONTRACT

ANNEX VI – P11 FORM

Duties and Responsibilities

SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK

In association with the Project Coordinating Unit (PCU) and the UNDP, this consultancy intends to achieve:

• the preparation of provisions for an administrative structure to manage terrestrial and marine protected areas
• the revision of appropriate legislation for the financing of the protected area system; and
• most importantly, the approval of a business plan by the government for the sustainable financial management of the protected area system.

The Consultant will produce a Business Plan for the sustainable financing of Grenada’s system of protected areas, making use and incorporating all available information and best international practices.

KEY TASKS AND ACTIVITIES

The specific tasks to be undertaken by the Consultant include:

Task 1: Preparation of a detailed inception report

Following inception meeting(s) with the PCU, the Forestry and National Parks Department/Ministry of Tourism, the Fisheries Division and the Ministry of Finance, an inception report will be prepared and submitted to the PCU to include:

1. Methodology for preparing a proposed organizational structure to deliver protected area management by the Fisheries Division for marine protected areas and the Forestry and National Parks Department/Ministry of Tourism for the management of the terrestrial protected, and co-management with communities located in and around the protected areas as identified in the Grenada System Plan for Protected Areas;
2. Methodology for establishing the operational and capital development needs of the protected area systems as outlined in the system plan;
3. Methodology for reviewing current legislation to finance Grenada’s protected areas and level of existing funding to support protected areas;
4. Methodology for reviewing various means of financing protected areas; including discussions with Nature Conservancy and others as identified by Fisheries Division and the Forestry Department.
5. Reveiew of existing financial enterprise/activities in the protected areas and detailed documentation of types of enterprise including sex diaggregated data on ownership and employment arrangements and as accurate as possible information on revenue generated from the same
6. Proposed table of contents for the reports;
7. Final the work plan and timetable.

Task 2: Establishment of the operational and capital financial needs of the protected area system

In association with the Fisheries Division, the Forestry and National Parks Department/Ministry of Tourism and the Ministry of Finance, a report will be prepared and submitted to the PCU on:

• the existing level of government and donor support on financing Grenada’s system of protected areas; and
• a financial target and justification for operating and developing the marine protected areas and terrestrial protected areas identified as designated protected area, immediate designation and priority areas of interest in the Grenada Protected Areas System Plan and in the management plans, where completed.

Task 3: Review of Financing Options

In association with government and other stakeholders (including but not limited to The Nature Conservancy, key community members and relevant private sector actors), a report will be prepared and submitted to the PCU, which will include:

• socio-economic assessments of communities in and around the protected areas/those most affected by activities in the area noting those engaged in financial enterprise in and around the protected areas;
• a review of the existing Grenada protected area legislation as it relates to financing of protected areas;
• current protected areas system organisational and operational assessments and recommendations;
• international best practices for financing protected areas, in particular experiences related to protected areas in small island developing states (SIDS);
• options for financing Grenada’s protected areas; and
• options for gender responsive community driven enterprise that can support sustainable financing for management of the protected areas

Task 4: Preparation of the draft Business Plan

Following the table of contents approved in Task 1, the draft Business Plan will be prepared and submitted to the PCU. The draft plan will identify the full range of resources required for its implementation and operationalisation. The plan is to be for a period of five years with a phased approach to implementation. The Plan will include, but not be limited to, information in Tasks 2 and 3 as well as factors for success, strategies and fundraising initiatives and proposed amendments to legislation to enable the implementation of the Business Plan. The plan will include economic activities undertaken by members of the communities affected and will be gender responsive. It will utilise the information provided on existing financial enterprise and from the socio-economic assessments undertaken as noted in Task 2 and 3 respectively.

The consultant will present the draft Business Plan to a group of stakeholders, including the Ministry of Finance, the Fisheries Division, the Forestry and National Parks Department/Ministry of Tourism, other government agencies, NGOs, CBOs, key community members and relevant private sector actors for comment to raise awareness and build consensus in support of the final draft.

Task 5: Finalising the Business Plan

Following the presentation of the draft plan, the consultant will consider comments received, modify, as necessary, and submit the Business Plan to the Project Coordination Unit.

Task 6: Final Report to Project Coordinating Unit

The Consultant will provide a final report to the Project Coordinating Unit which will include the level of success and constraints, list of participants engaged, brief assessment of limitations of the Business Plan, constraints anticipated in its effective application, and lessons learnt and any other relevant information.

DELIVERABLES

Expected deliverables and deadlines are the following:

Competencies

REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

I. Years of experience:

• 10 years of professional experience in protected areas management, biodiversity and/or sustainable tourism development
• At least 3 listed projects undertaking similar assignments is required, with description of work and specific role
• Demonstrated experience working with national governments, communities, and diverse stakeholder groups
• Demonstrated experience interacting with a wide range of national and local terrestrial and marine resource users/management entities and/or protected area stakeholders
• Working experience in SIDS, preferably in the Caribbean region

II. Competencies:

• Timely delivery of high quality analytical work.
• Strong problem-solving skills.
• Ability to work largely independent along set instructions (briefings) and specified time schedules towards expected outputs;
• Ability to work, and coordinate work efficiently within a team of experts and stakeholders with partially overlapping areas and to contribute to joint output.
• Ability to produce clear and concise reports and documentation.
• Ability to make use of IT and reporting software to locate, compile and analyse literature related to the expected outputs;
• Excellent verbal and writing communication skills in English

Required Skills and Experience

III. Academic Qualifications:

• University degree (advanced degree preferred) in environmental economics, finance, business administration, natural resources management, environmental management or other closely related field of study