UNDP Jobs - 79909- UN Coordination Associate

UN Coordination Associate

Location :

ASUNCION, PARAGUAY

Type of Contract :

TA Local

Starting Date :

01-Aug-2018

Application Deadline :

15-Jul-18 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

364 days

Languages Required :

English Spanish

Expected Duration of Assignment :

364 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

I POSITION INFORMATION
Job Code Title: UN Coordination Associate
Department: 3360
Position Number: 00109338
Reports to: UN Coordination Analyst
Reports to: UN Resident Coordinator
Current Grade: G6
Approved Grade: G6 –
Position Classified by: GENERIC
Classification Approved by: Pre-approved
Position Status: Non-Rotational

II. Organizational Context

The UN Coordination Associate can supervise clerical and support staff of the Programme Unit. The UN Coordination Associate works in close collaboration with the operations, programme and project teams of the UN Agencies and UNDGO staff for resolving complex UN programme-related issues and exchange of information.

Duties and Responsibilities

III. Functions / Key Results Expected

Ensures effective support in preparation and implementation of CCA and UNDAF focusing on achievement of the following results:

Collection and presentation of background information for preparation of CCA and UNDAF.
Design and maintenance of various databases on CCA, UNDAF.
Provision of assistance to inter-agency working groups and committees.

Supports preparation and implementation of the RC Work Plan focusing on the achievement of the following results:

Preparation of inputs to the RC Work Plan/ reports.
Proper control of the supporting documents for payment from the Support to the Resident Coordination (SRC) fund and other funds for UNCT activities.
Review of the RC funds expenditures and reporting to the direct supervisor. Preparation of required budget revisions drafts.
Upon delegation of responsibility, preparation of vouchers and requisitions in Atlas, entering vendor information.

Provides support to effective advocacy of UN activities in close consultation with UNIC and the information / communication focal points of the UN system focusing on the achievement of the following results:

Maintenance of information on RC system activities. Maintenance of the UN website.
Preparation of public information materials as requested.

Provides support to the implementation of the resource mobilization strategy focusing on achievement of the following results:

Collection and presentation of information on donors and maintenance of donors database.
Track and reporting on mobilized resources for UNDAF implementation.
Provision of technical and logistical support to missions of agencies without field representation.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Synthesis of best practices and lessons learnt on coordination.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings to UN staff on coordination issues.

IV. Impact of Results
The key results have an impact on the overall UN programmes efficiency. Accurate analysis, data entry and presentation of information ensures proper UN programmes implementation. The information provided facilitates decision making of the management.

Competencies

V. Competencies and Critical Success Factors
Core Competencies

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Functional Competencies:
Advocacy/Advancing a Policy-Oriented Agenda (For UN Coordination)
Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts

Results-Based Programme Development and Management (For UN Coordination)
Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation
Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships (For UN Coordination)
Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources

Innovation and Marketing New Approaches (For UN Coordination)
Level 1.1: Implementing processes and uses products

Responds positively to new approaches

Resource Mobilization (For UN Coordination)
Level 1.1: Providing information and documentation to resource mobilization

Records information on donor contributions/funding in a timely, organized and accessible manner

Promoting Organizational Learning and Knowledge Sharing (For UN Coordination)
Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise (For UNDP and UN Coordination)
Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals (For UN Coordination)
Level 1.1: Research and analysis

Identifies relevant information for advocacy for UN’s goals for a variety of audiences
Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts
Support the identification of opportunities for advocating for UN’s mandate

Client Orientation
Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly

Required Skills and Experience

VI. Recruitment Qualifications
Education: Secondary Education. University Degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences or related field is highly desirable and would be an advantage.

Experience: 6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements: Fluency in Spanish and English is required.

INTERNATIONAL ORGANIZATION SEEKS
FOR ITS OFFICE IN ASUNCIÓN

Detailed job description, including recruitment qualifications is available in UNDP Paraguay Web Site www.py.undp.org

ONLY on-line (*) applications received through www.py.undp.org which contains a complete electronic UNDP P11 form delivered until July 15th 2018 will be considered.

Local Temporary Appointment (364 days)
Only nationals and legal residents of Paraguay are eligible to apply.
Public service staff or contractors -both former or on special leave without pay- should have a minimum of three (3) months break in service before applying.
UN/UNDP personnel on other types of appointment may be applying for this position.
We strongly encourage qualified women to apply.

(*) ONLINE APPLICATION PROCESS:
Download form UNDP P11 Personal History http://www.py.undp.org/ (Ver Más / Operaciones / Empleo / En Paraguay);

Complete the form;
Print and sign;
Scan and save as .pdf file;

Go to the vacancy announcement of your interest through http://www.py.undp.org/ (Ver Más / Operaciones / Empleo / En Paraguay);

Complete the on-line application (2 steps);
Once you complete the 2nd step, you will be requested to upload the completed P11 form into the application site (please use the “CV” Icon)
You will receive an automatic Thank you note;