UNDP Jobs - 79959- Procurement Specialist (Roster)

Procurement Specialist (Roster)

Location :

Kyiv, UKRAINE

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

24-Jul-18 (Midnight New York, USA)

Post Level :

SB-4

Duration of Initial Contract :

12 months with possible extension

Languages Required :

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Today Ukraine is facing its most serious challenges since achieving independence in 1991. As the consequences of the conflict in the east of Ukraine, the uncertainty of the social and economic developments is remined in the entire country. Municipal communities, particularly in the peripheral regions and disadvantaged rural areas, are facing many social and environmental challenges and lack of capacities and models to actively participate in the development process. One of the main issues Ukraine suffers from is environmental problem. Under an outdated and highly polluting industrial sector, protection of natural areas is limited and other challenges related to environmental sustainability are raising. Municipal communities need to focus on rehabilitating basic social and communal infrastructure, including in the areas of health, energy efficiency, water supply and the environment.
UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development. One of the strategic priorities of UNDP Ukraine is to expand cooperation with International Financial Institutions (IFIs), in particular technical assistance to the final beneficiaries in loans implementation.
In order to ensure continued support to our initiatives, UNDP Ukraine invites candidates to send their applications for inclusion in a Roster.

Duties and Responsibilities

Under the direct supervision of the Project Manager, the Procurement Specialist will be responsible for providing technical support on procurement issues to regional and local government clients. Specifically, s/he will perform the following key tasks:

Ensure elaboration and implementation of operational strategies and procedures;
Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies;
Analysis of requirements and synthesis of proposals for cost saving and reduction strategies;
Timely and accurate preparation of procurement plan for the project and monitoring of its implementation;
Administration of procurement filing system;
Ensure preparation of specifications, ToRs and other supportive documents to facilitate conducting procurement processes;
Ensure procurement processes to be conducted in fair, transparent and competitive manner and as per UNDP rules and regulations, as well as relevant IFI guidelines;
Facilitate the process of procurement and delivery of project goods and services;
Facilitate timely bid opening process and participate in it;
Participate in evaluation process of bids and proposals, memos, and support preparation of relevant forms and reports;
Support project management in preparation/revision of Project Implementation Plan;
Collaborate with the Programme Implementation Unit (PIU) and PIU consultants in:
Identifying unit costs and standard costs for typical and concrete sub-projects, and assess for each sub-project any cost deviations that could indicate mal-practices, promptly informing the promoter and the Bank;
Assessing for each sub-project funded under IFI’s early recovery loan any indicators of acquisition of sub-standard services and/or sub-standard equipment that could indicate mal-practices, promptly informing the promoter and the Bank;
Organizing of trainings on procurement related processes to the project staff in the field offices;
Perform other duties as assigned by the project and Project Manager.

MEASURABLE OUTPUTS OF THE WORK ASSIGNMENT:

Full and appropriate use of UNDP Financial Operational Policies and Procedures and UNDP Standard Operating Procedures during implementation of the Project;
Reporting, quality monitoring and closure activities completed.

PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS:

Annual work plan for the Project is fully and timely implemented;
Funds delivery for Project reached 100%;
The Project operational requirements are carried out in strict accordance with UNDP rules and procedures.

Competencies

Corporate Competencies:

Leadership;
People Management;
Communication;
Delivery;
Innovation;
Demonstrating/safeguarding ethics and integrity;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning;
Development and Operational Effectiveness;
Management and Leadership;
Conflict Management;
Result orientation;
Teamwork;
Self –management and emotional intelligence;
Promoting Organizational Learning and Knowledge Sharing:
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches;
Promoting Accountability and Results-Based Management;
Job Knowledge/Technical Expertise, Fundamental knowledge of processes, methods and procedures;
Client Orientation:
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines.

OTHER:

High sense of responsibility to ensure that operational objectives, policies and requirements are met;
Good facilitation skills;
Strong organizational and time management skills;
Familiarity with UN/UNDP procurement management procedures and experience with ATLAS would be an asset.

Required Skills and Experience

MINIMUM QUALIFICATIONS AND EXPERIENCE:

Master’s degree or equivalent in Economics, Logistics, Law, Public Administration, Business Administration or related field;
At least 5 years of progressively responsible relevant professional experience in procurement or related field. Experience with municipal and social infrastructure projects would be an advantage;
Solid knowledge of procurement procedures;
Knowledge of audit procedures (local and international financial institutions (IFIs) would be an advantage;
Familiarity with the relevant Ukrainian national laws and procedures;
Experience in relevant similar multi-sector programmes, in the fields of social infrastructure would be an advantage;
Prior experience with the UN Agency, International Organization or in projects financed by international donors in the field of procurement is desirable;
Experience working with local partners at the national and municipal level in the international development context would be an advantage;
Experience in the usage of computers and office software packages (MS Word, Excell, etc.);
Fluent English, Ukrainian and Russian.

Application Instructions:

Click on the "Apply now" button.
Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.
Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.
Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at link. Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.
DEADLINE FOR APPLICATIONS IS 24 JULY 2018
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.