UN WOMEN Jobs - 80637- Office Assistant

Office Assistant

Advertised on behalf of

UN WOMEN

Location :

Mawlamyine, MYANMAR

Type of Contract :

Service Contract

Starting Date :

16-Aug-2018

Application Deadline :

31-Aug-18 (Midnight New York, USA)

Post Level :

SB-1

Duration of Initial Contract :

Minimum 6 months or until 30 April 2019

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the National Program Coordinator, the Office Assistant provides reliable Office Assistant services.

The Office Assistant demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.

Duties and Responsibilities

Summary of key functions:

Office Assistant services

1. Provides efficient office assistant services focusing on achievement of the following results:

Collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions.
Sorting, delivery and pick up of mail from various offices on the premises at regular intervals. Maintenance of records as required.
Packaging/packing of material received for dispatch; labeling, inserting material in envelopes and franking outgoing mail.
Photocopying and duplicating services.
Logistic arrangement for outdoor meetings
Arranging coffee/tea and drinking water for meetings
Rendering photocopying/binding/collating services
Visiting stationary shops for buying office stationaries and office supply
Sending fax, pouch
Packing of booklets, pamphlets and posters
Distributing the UN Women publications
Moving/rearranging office furniture as and when required
Assisting on filing, shredding of confidential paper as and when necessary
Checking with the home office to report and confirm successful deliveries and check assigned delivery orders
Keeping accurate logs or records for verification of ordered deliveries
Opens, sorts, date stamps and distributes incoming mail; collects, seals and stamps mail
May file various documents and records as specifically instructed; may retrieve files on request
May type labels, envelopes and/or routine forms
Completing required paperwork with accuracy and attention to detail within a timely manner
Be able to travel to villages/IDP camps with Supervisor as necessary
Performs miscellaneous job-related duties as assigned by the Supervisor

Competencies

Functional Competencies:

Ability to sort out and organize large quantities of material for dispatch
Understanding of UNDP operations procedures and requirements

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Responds positively to critical feedback

Maintaining Confidentiality

Strict Commitment to deliver the official documents with highest confidentiality without revealing any of the information.

Good communication skills

Be able to communicate smoothly with other colleagues from UNDP and also from other organizations and agencies

Required Skills and Experience

Education:

High School completion certificate (Secondary education desirable)

Experience:

At least 2 years of work experience in the related area.

Language Requirements:

Good knowledge of the local languages of the duty station is preferred
Minimum knowledge on written and oral communication skill in English is required